At a recent meeting, the Round Lake Committee of the Whole discussed efforts to repair damaged sidewalk areas that have become tripping hazards.
Below are the minutes from this meeting, as provided by the committee.
MINUTES
VILLAGE OF ROUND LAKE
COMMITTEE OF THE WHOLE MEETING
June 20, 2016
442 N. Cedar Lake Road
To Follow the Regular Board Meeting
The Regular Board Meeting is 7:00 P.M.
CALL TO ORDER
THE COMMITTEE OF THE WHOLE MEETING OF THE VILLAGE OF ROUND LAKE WAS
CALLED TO ORDER BY DAN MACGILLIS, VILLAGE PRESIDENT AT 7:31P.M.
1. ROLL CALL
Present: Trustees Foy, Frye, Kraly, Newby, Rodriguez, Triphahn
Absent: None
2. APPROVAL OF MINUTES
2.1 Approve the Minutes of the Committee of the Whole Meeting of June 6, 2016
Trustee Triphahn moved, Seconded by Trustee Frye, to approve the Minutes of the
Committee of the Whole Meeting of June 6, 2016. Upon a unanimous voice vote; the
Mayor declared the motion carried
3. PUBLIC COMMENT
NONE
4. COMMITTEE OF THE WHOLE
? Community Development
? Clerk’s Office
? Human Resources and Finance
? Public Works, Facilities and Capital Assets, and Engineering
o Sanitary Sewer Cleaning and Televising Construction Contract
Public Works Director Adam Wedoff recommended accepting a bid from Pipe-View
America LLC for the sanitary sewer cleaning and televising work. It was also
mentioned that the contractor will clean and televise sections of the sanitary sewer
lines in the Village which will allow staff to identify locations that may need to be
repaired or lined. Under discussion it was mentioned that it is also required in the
sanitary sewer agreement with Lake County and this will put us ahead of what the
agreement states
The Mayor and Board agreed to move to the next Consent Agenda
o Sanitary Sewer Cleaning and Televising Contract Management
PWD Wedoff recommended accepting a proposal from Baxter & Woodman Inc. for
project management service for the sanitary sewer cleaning and televising contract.
He also stated that the project management consists of construction administration,
field observations and project close out and that review of the videos is not included
in the scope and will be solicited at a later date.
COTW Minutes June 20, 2016 Page 2
The Mayor and Board agreed to move to the next Consent Agenda
o 700 Railroad Avenue Drainage Improvements Design
PWD Wedoff recommended accepting a proposal from Baxter & Woodman Inc. to
design drainage improvements for Village owned property at 700 Railroad Avenue.
The design will include fixing and re-grading the area to restore the original drainage
and will establish an ongoing maintenance plan. B&W will also assist in preparing
necessary permit and bidding documents for the work.
The Mayor and Board agreed to move to the next Consent Agenda
o MacGillis Drive Pavement Resurfacing
PWD Wedoff recommended hiring Lorig Construction Company to mill and
resurface approximately eighty (80) feet of MacGillis Drive at Route 134. Lorig will
be repairing a portion of the roadway due to them damaging it during the bridge
project and staff feels it is in the best interest of the Village to mill two inches off the
existing surface and resurface that section along with the rest of the road.
The Mayor and Board agreed to move to the next Consent Agenda
o Salt Barn Repairs
PWD Wedoff stated the salt barn experienced wind damage recently and is
recommending contracting Midwest Seamless Gutters & Siding to complete the
repairs. The Village Insurance Company had been contacted and processed the claim.
Insurance will cover up to $5,142.11 not including the $2,500.00 deductible
The Mayor and Board agreed to move to the next Consent Agenda
Sidewalk Trip Hazard Mitigation
PWD Wedoff stated that his department recently began placing asphalt patches on
sidewalk trip hazards in an effort to improve safety for residents and reduce liability
for the Village, also stating that it is a short term solution. He said the department
intends to go through the entire Village to determine how many trip hazards exist and
where they are located and until all the information is collected, it is difficult to
speculate on the best method for addressing that hazards or the options to use;
removal and replacement, grinding or mud jacking. PWD Wedoff showed the Board
photos of several places where patches were completed also stating that the Village
has budgeted $50,000 for sidewalk and curb and gutter repair this fiscal year which
would cover fix hazards in roughly one neighborhood. He also stated the work has
been bid out and bids will be brought to the Board at the next meeting. Under Board
discussion a repair that had been done was shown to PWD Wedoff which didn't look
complete and perhaps created further hazards due to the loose asphalt around it. It was
stated that it is the first time such a project was done in the Village, using asphalt for
the short term fix, and more training might be needed. It also suggested that the
residents be made aware of the project on our website. The Mayor stated that the
Village is also in the process of creating a Village Wide newsletter and it could be
added in there as well.
COTW Minutes June 20, 2016 Page 3
The Mayor and Board agreed to move to the next Consent Agenda
? Special Events
o National Night Out
Trustee Triphahn stated things are moving along nicely and bounce houses ordered
for National Night Out.
Trustee Triphahn also asked who would be participating in the Fourth of July Parade
and unlike the Memorial Day Parade; this one is not silent and will most likely also be
a wet one with all the water guns and balloons.
? Building and Zoning
? Police
o Surplus Property
Chief Gillette requested permission to dispose of Village owned surplus/seized
property through public on-line auction.
The Mayor and Board agreed to move to the next Consent Agenda
o VuLink In-Car Video Connectivity Solution
Chief Gillette requested authorization to purchase 11 Digital Ally VuLink standard kit
squad car camera linking systems. The device will automatically link Digital Ally HD
chest camera and in-car video systems and will automatically activate these cameras
on sudden stops (traffic crashes), light bar activations and preset speed sensors. The
hardware will work to activate all systems cameras that are in the vicinity of an
activated camera in an effort to reduce user error and the need to continuously record.
The Chief also mention that the in-car camera system and eventual chest cameras are
intended to record police interactions with citizens when appropriate and according to
constitutional laws and department rules.
The Mayor and Board agreed to move to the next Consent Agenda
o Teen Court
Chief Gillette stated each year Nicasa requests the Police department to pay a fee to
help off-set the cost of operating the Teen Court Program. This year that fee request is
$5,000.00. The Chief provided information concerning the agreement and invoice for
the board to also consider; previous year’s referrals to the program, the Village
provides an officer to oversee bailiff and security at the Round Lake Teen Court
monthly and our previous fee had been invoiced at $1,000.00. Under discussion it was
mentioned the total number of referrals to the program in the last 5 years had been 53,
and that 75% of donations go to administrative costs, salaries, so in this case it would
be $3,750.00 not going directly to the program. It was mentioned that it might be
possible to have the prosecuting fees go directly to the program as well. It was
recommended by the Board that the donation be at $2,500.00 instead due to the use of
our board room and personnel to support the program.
The Mayor and Board agreed to move to the next Consent Agenda
COTW Minutes June 20, 2016 Page 4
? Administration
5. SUGGESTED NEW TOPICS
None
6. EXECUTIVE SESSION
NONE
7. ADJOURN
Motion by Trustee Newby, Seconded by Trustee Triphahn to adjourn the Committee of the Whole
meeting at 8:21P.M. Upon a unanimous voice vote, the Mayor declared the motion carried.
APPROVED: July 5, 2016
__________________________ _________________________
Patricia C. Blauvelt Daniel MacGillis
Village Clerk Village President
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