At a recent meeting, the Lake Bluff Village Board approved an amendment to city zoning regulations to allow electric-lift systems on bluffs.
The board typically meets at 7 p.m. on the second and fourth Mondays of the month in the Village Hall Board Room, 40 E. Center Ave.
Below are the minutes from this meeting, as provided by the board.
VILLAGE OF LAKE BLUFF
BOARD OF TRUSTEES
REGULAR MEETING
JUNE 27, 2016
APPROVED MINUTES
1. CALL TO ORDER AND ROLL CALL
Village President O’Hara called the meeting to order at 7:02 p.m. in the Lake Bluff Village Hall Board
Room, and Village Clerk Aaron Towle called the roll.
The following were present:
Village President: Kathleen O’Hara
Trustees: Barbara Ankenman
Steve Christensen
Mark Dewart
Eric Grenier
John Josephitis
William Meyer
Also Present: Aaron Towle, Village Clerk
Drew Irvin, Village Administrator
Peter Friedman, Village Attorney
Susan Griffin, Finance Director
Michael Croak, Building Codes Supervisor
Jeff Hansen, Village Engineer
David Belmonte, Police Chief
Jake Terlap, Public Works Superintendent
Brandon Stanick, Assistant to the Village Administrator (A to VA)
2. PLEDGE OF ALLEGIANCE
President O’Hara led the Pledge of Allegiance.
3. CONSIDERATION OF THE MINUTES
Trustee Meyer moved to approve the June 13, 2016 Board of Trustees Regular Meeting Minutes aspresented. Trustee Grenier seconded the motion. The motion passed on a unanimous voice vote.
4. VILLAGE BOARD SETS THE ORDER OF THE MEETING
At the request of those present, Trustee Dewart moved to take Agenda Items #12, #7a, #15 and #16 thenreturn to the regular order of the meeting. Trustee Christensen seconded the motion. The motion passedon a unanimous voice vote.
5. NON-AGENDA ITEMS AND VISITORS
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President O’Hara stated the Village President and Board of Trustees allocate fifteen minutes for thoseindividuals who would like the opportunity to address the Village Board on any matter not listed on theagenda. Each person addressing the Village Board of Trustees is asked to limit their comments to amaximum of five (5) minutes.
There were no requests to address the Board.
6. ITEM #12 – A RESOLUTION HONORING THE PUBLIC SERVICE OF MICHAEL
GOLDSBERRY
President O’Hara read the resolution honoring the public service of Michael Goldsberry and presentedhim with a framed copy of the resolution. In addition, President O’Hara recognized the Goldsberry Family
for their contributions to the community in supporting Michael Goldsberry.
Mr. Goldsberry thanked his family for their support. He stated volunteering is important and a great wayto be involved in the community and encouraged everyone to volunteer.
Trustee Dewart moved to adopt the resolution. Trustee Christensen seconded the motion. The motionpassed on a unanimous voice vote.
7. ITEM #7A – VILLAGE ADMINISTRATOR’S REPORT REGARDING A REQUEST FROMTHE CENTRAL LAKE COUNTY JOINT ACTION WATER AGENCY TO WAIVE BUILDINGPERMIT FEES FOR MODIFICATION TO THE WATER PLANT LOCATED AT 200ROCKLAND ROAD
President O’Hara reported in February 2015 the Village passed Resolution 2015-7 approving a temporaryeasement agreement with CLCJAWA to allow the use of Village property east of CLCJAWA for
temporary staging activities for a period of up to 26 months from the commencement date at a cost of$25,000. The need for this easement agreement is specific to the CLCJAWA ozone generation andancillary projects.
President O’Hara reported CLCJAWA is now requesting a waiver of building permit fees of $196,620 forthe $6.554 million ozone generation system conversion project. CLCJAWA is changing its ozonegeneration process from one that generates ozone from ambient air to one generating ozone from pureoxygen. Additionally, CLCJAWA is requesting fee waivers of $2,526 for two smaller projects: thereplacement of an air conditioning system and the installation of new control valves in a boiler systemwith construction costs of $65,130 and $19,100, respectively. She further reported exterior changes to thebuilding for the ozone replacement system consist of the installation of new ventilation louvres in theexterior walls on the south and east sides of the building. CLC JAWA anticipates going through theVillage’s site plan review process in July for these exterior changes. In addition, President O’Harareported in the past the Village has approved requests from the Lake Bluff Park District, CLCJAWA, andthe Union Church of Lake Bluff to waive building permit fees and, for the Park District, demolition taxes.
Trustee Dewart moved to waive CLCJAWA building permit fees as requested. Trustee Christensenseconded the motion. A discussion followed.
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Mr. Darrell Blenniss, CLCJAWA Executive Director, thanked the Village Board for their considerationof the request. He stated the project is part of a long range capital improvement plan. The request towaive second reading is to allow construction to begin within the next month.
Mr. Bill Soucie, CLCJAWA Operations Director, provided a brief summary of the ozone generationsystem conversion project. The system allows CLCJAWA to convert oxygen to ozone which is bubbledinto the water to kill organisms and remove compounds from the water.
In response to a question from Trustee Christensen, Mr. Blenniss stated CLCJAWA has requested feewaivers for projects related to its facility in Libertyville.
Village Administrator Drew Irvin stated Staff is waiting for CLCJAWA to clarify the change in intensityassociated with the ozone generation system conversion project in term of noise and vibration. He statedin 2002 zoning relief was approved under specific conditions which included hours of construction, asingle point of contact to address residents questions and a requirement for any out of pocket fees that theVillage would have incurred related to inspecting those improvements would be passed through. VillageAdministrator Irvin stated CLCJAWA is scheduled to go through the ABR site plan review process dueto the exterior modifications.
Trustee Josephitis inquired of the inspection cost for this project. Village Administrator Irvin statedbuilding permit fees are 3% of construction cost which includes equipment and it is estimated theinspection cost will amount to approximately $3,000.
Trustee Grenier asked if the changes were maintenance related improvements. Mr. Blenniss stated theseimprovements are based on cost and efficiency improvements to the system and briefly explained how thecurrent system operates.
Trustee Dewart moved to amend the motion to include waiving fees except reasonable expenses incurredby the Village not to exceed $5,000. Trustee Meyer seconded the motion. The motion as amended passedon the following roll call vote:
Ayes: (6) Ankenman, Christensen, Dewart, Grenier, Josephitis and Meyer
Nays: (0)
Absent: (0)
8. ITEM #15 – AN ORDINANCE AMENDING THE LAKE BLUFF ZONING REGULATIONS TO
ALLOW ELECTRIC LIFT SYSTEMS ON BLUFFS
President O’Hara reported on May 31, 2016 the Village received a zoning application from Mr. and Mrs.Edward and Margaret Fiorentino (Petitioners), property owners of 611 Lansdowne Lane, requesting:
? A text amendment to the Zoning Code allowing electric lift systems (“trams”) on bluffs as aspecial use or as a permitted use for residential lakefront properties; and
? A special use permit (SUP) to maintain and operate a tram on the bluff located at 611 LansdowneLane.
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President O’Hara reported the Property Owner is requesting this text amendment because, pursuant toSection 10-12-5 of the Zoning Code, the Village does not allow construction activity on bluffs or ravinesexcept for paths, steps/stairs, decks and benches. For your information, the Village has previously grantedzoning relief (pursuant to Ordinances #2004-26 and #2007-13) to allow the construction, maintenance andoperation of a tram on the bluff for two lakefront properties. In addition to providing safe access to thelakefront, tram systems cause less disturbance to the bluff face than the surface excavation necessary toinstall steps at grade which require small retaining walls to move laterally across a bluff slope resulting inmore disturbance to the slope. President O’Hara further reported at the conclusion of the public hearingon June 15th the Plan Commission and Zoning Board of Appeals (PCZBA) unanimously voted torecommend the Village Board: a) approve a text amendment allowing trams on bluffs on residentiallakefront property as a special use with the condition of allowing one tram per property; and b) grant aSUP to construct, operate and maintain a tram on the bluff located at 611 Lansdowne Lane.President O’Hara inquired of the request to waive second reading of the ordinance. Mr. Jeff Tondola,representative of the Petitioner, stated the waiver would allow time to expedite the engineering process tofurther evaluate the bluff for future work related to this project.
Village Administrator Irvin expressed his understanding the waiver request would allow installation ofthe tram system for safe accessibility to the bluff to allow project engineers to conduct an erosionassessment. He stated the desire by the property owner was expressed during the public hearing processto repair the existing stairs.
In response to a question from President O’Hara, Mr. Tondola stated should there be evidence of instabilityon the bluff the installation of the trams and stairs would be re-evaluated.
In response to a comment regarding annual inspections, Village Administrator Irvin stated Staff reviewedthe Elevator Safety Act and because this a private conveyance on residential property, an annual inspectionis not currently required.
Village Administrator Irvin stated Staff’s recommendation was making this use as of right, as with thestairs there are certain improvements that can be constructed on bluffs and ravines which are a permittedexception. He stated Staff is recommending including trams on that list of exceptions to lessen the burdenon future property owners seeking to install a tram.
As there were no further comments from the Board, Trustee Josephitis moved to approve first reading ofthe ordinance as presented with the conditions recommended by the PCZBA. Trustee Grenier seconded
the motion. The motion passed on the following roll call vote:
Ayes: (6) Christensen, Dewart, Grenier, Josephitis, Meyer and Ankenman
Nays: (0)
Absent: (0)
At the request of the Petitioner, Trustee Grenier moved to waive second reading of the ordinance. Trustee
Christensen seconded the motion. The motion passed on the following roll call vote:
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Ayes: (6) Dewart, Grenier, Josephitis, Meyer, Ankenman and Christensen
Nays: (0)
Absent: (0)
9. ITEM #16 – AN ORDINANCE GRANTING A SPECIAL USE PERMIT FOR THE PROPERTY
LOCATED AT 611 LANSDOWNE LANE TO PERMIT THE CONSTRUCTION OF AN
ELECTRIC LIFT SYSTEM ON A BLUFF
President O’Hara reported on May 31, 2016 the Village received a zoning application from Mr. and Mrs.Edward and Margaret Fiorentino (Petitioners), property owners of 611 Lansdowne Lane, requesting:
? A text amendment to the Zoning Code allowing electric lift systems (“trams”) on bluffs as a specialuse or as a permitted use for residential lakefront properties; and
? A special use permit (SUP) to maintain and operate a tram on the bluff located at 611 LansdowneLane.
President O’Hara reported at the conclusion of the public hearing on June 15th the PCZBA unanimouslyvoted to recommend the Village Board: a) approve a text amendment allowing trams on bluffs onresidential lakefront property as a special use with the conditions of allowing one tram per property andrequiring an annual inspection; and b) grant a SUP to construct, operate and maintain a tram on the blufflocated at 611 Lansdowne Lane
As there were no comments from the Board, Trustee Meyer moved to approve first reading of theordinance. Trustee Josephitis seconded the motion. The motion passed on the following roll call vote:
Ayes: (6) Grenier, Josephitis, Meyer, Ankenman, Christensen and Dewart
Nays: (0)
Absent: (0)
At the request of the Petitioner, Trustee Dewart moved to waive second reading of the ordinance. Trustee
Josephitis seconded the motion. The motion passed on the following roll call vote:
Ayes: (6) Josephitis, Meyer, Ankenman, Christensen, Dewart and Grenier
Nays: (0)
Absent: (0)
10. ITEM #6A – WARRANT REPORT FOR JUNE 16-30, 2016
President O’Hara reported expenditure of Village funds for payment of invoices in the amount of
$100,111.78 for June 16-30, 2016.
As such, the total expenditures for this period is in the amount of $100,111.78.
As there were no questions from the Board, Trustee Christensen moved to approve the Warrant Report.
Trustee Josephitis seconded the motion. The motion passed on the following roll call vote:
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Ayes: (6) Meyer, Ankenman, Christensen, Dewart, Grenier and Josephitis
Nays: (0)
Absent: (0)
11. ITEM # 7 – VILLAGE ADMINISTRATOR’S REPORT
Village Administrator Irvin had no further information to report.
12. ITEM #8 – VILLAGE ATTORNEY’S REPORT
Village Attorney Peter Friedman had no report.
13. ITEM #9 – VILLAGE PRESIDENT’S REPORT
President O’Hara thanked the Lake Bluff History Museum and Trustee Dewart for their work in hostingthe annual car show. Village President O’Hara reported on various ongoing events and the upcoming
Fireman’s Ball on July 3rd, the 4th of July Parade, and Criterium Bike Race on July 23rd.
Trustee Dewart stated the car show was an extraordinary event and thanked the local merchants, volunteersand Village Staff for their support.
14. ITEMS #10 AND #11 – CONSENT AGENDA
President O’Hara introduced the following Consent Agenda items for consideration:
10. Correspondence Delivered in the June 10 and 17, 2016 Informational Reports; and
11. Second Reading of an Ordinance Ascertaining the Prevailing Rate of Wages for Laborers,Mechanics, and Other Workers for Lake Bluff Public Works Projects for 2016.
Trustee Ankenman moved to approve the Consent Agenda. Trustee Meyer seconded the motion. Themotion passed on a unanimous voice vote.
15. ITEM #13 – A RESOLUTION APPROVING A PROFESSIONAL ENGINEERING SERVICESAGREEMENT WITH BAXTER & WOODMAN, INC (Phase 1 Design Agreement for Moffett
Road Bridge Repair and Resurfacing Project)
President O’Hara reported the Village is pursuing federal funding through the Surface TransportationProgram (STP) for the repair of the land bridge just south of the intersection of Moffett Road and East
Witchwood Lane and the resurfacing of Moffett Road between East Center Avenue and the southernVillage limit. In accordance with STP funding requirements, a Phase 1 Engineering and Environmental
Study is required. The Phase I Study is not eligible for federal funding. Phase II (final design) and Phase
III (construction) are eligible. Construction of the project is expected during the summer of 2018. TheVillage requested a proposal from Baxter & Woodman Inc. to prepare and submit the Phase I study to the
Illinois Department of Transportation. Baxter & Woodman Inc. has worked with the Village on theMoffett Road project in the past and has specific expertise in completing projects within the STP funding
process.
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President O’Hara reported the proposal from Baxter & Woodman Inc. is for an amount not to exceed$57,700. The FY2016-2017 budget contains $250,000 for the Moffett Road culvert project.
Approximately $10,000 of the budgeted amount has been spent to date on engineering of potentialtemporary repairs to Moffett Road and the slope. The remaining budgeted $182,300 will be used for
temporary repairs to Moffett Road, potential easement acquisition costs, and Phase II engineering. It is
recommended that the board approve the proposal from Baxter & Woodman Inc. for an amount not toexceed $57,700.
President O’Hara asked how the State’s lack of funding for IDOT engineering and construction programswould impact the project. Village Engineer Jeff Hansen stated Phase I of the project is not federallyfunded and will not be impacted. However, should the State not pass a budget, Phase II of the project willbe impacted in 2017. The current lack of funding is currently delaying the Public Safety Building andSheridan Road sidewalks project.
As there were no further questions from the Board, Trustee Ankenman moved to adopt the resolution.Trustee Josephitis seconded the motion. The motion passed on the following roll call vote:
Ayes: (6) Ankenman, Christensen, Dewart, Grenier, Josephitis and Meyer
Nays: (0)
Absent: (0)
16. ITEM #14 – A RESOLUTION TERMINATING THE INTERGOVERNMENTAL
AGREEMENT THAT CREATED THE LAKE AND MCHENRY COUNTIES FIRE
DEPARTMENT’S SPECIALIZED RESPONSE TEAMS AND TRANSFERRING THOSE
FUNCTIONS TO MABAS DIVISIONS 4 AND 5 SPECIALIZED RESPONSE TEAMS
Village Administrator Irvin reported the Village Attorney continues to research and finalize Village Boardaction documents involved in the termination of the intergovernmental agreement that created the Lakeand McHenry Counties Fire Department’s Specialized Response Teams and transferring those functionsto MABAS Divisions 4 and 5 Specialized Response Teams.
It was the consensus of the Village Board to take no action on this agenda item.
17. ITEM #17 – TRUSTEE’S REPORT
There was no Trustee’s report.
18. ITEM #18 – EXECUTIVE SESSION
At 7:27 p.m. Trustee Christensen moved to enter into Executive Session for the purpose of discussingPossible Litigation (5 ILCS 120/2(c)(11)), Land Acquisition (5 ILCS 120/2(c)(5)) and Executive SessionMinutes (5 ILCS 120/2(c)(21)). Trustee Meyer seconded the motion. The motion passed on the followingroll call vote:
Ayes: (6) Christensen, Dewart, Grenier, Josephitis, Meyer and Ankenman
Nays: (0)
Absent: (0)
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There being no further business to discuss, Trustee Grenier moved to adjourn out of executive session.
Trustee Christensen seconded the motion and the motion passed on a unanimous voice vote at 7:59 p.m.
19. ITEM #19 – CONSIDERATION OF THE JUNE 13, 2016 EXECUTIVE SESSION MEETING
MINUTES
Trustee Dewart moved to approve the June 13, 2016 Executive Session Meeting Minutes as presented.
Trustee Josephitis seconded the motion. The motion passed on a unanimous voice vote.
20. ITEM #20 – ADJOURNMENT
Trustee Meyer moved to adjourn the regular meeting. Trustee Grenier seconded the motion and themotion passed on a unanimous voice vote. The meeting adjourned at 8:00 p.m.
Respectfully Submitted,
______________________________ _____________________________
R. Drew Irvin Aaron Towle
Village Administrator Village Clerk
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