The village of Round Lake Board of Trustees met Sept. 19 to approve bid for the Nippersink Road Rehabilitation Project.
Here are the meeting's minutes, as provided by the board:
MINUTES VILLAGE OF ROUND LAKE REGULAR MEETING September 19, 2016 442 N. Cedar Lake Road 7:00 P.M.
CALL TO ORDER THE REGULAR BOARD MEETING OF THE VILLAGE OF ROUND LAKE WAS CALLED TO ORDER BY DAN MACGILLIS, VILLAGE PRESIDENT AT 7:00 P.M.
1. ROLL CALL
Present: Trustees Foy, Frye, Kraly, Newby, Rodriguez Absent: Trustee Triphahn
2. PLEDGE OF ALLEGIANCE
3. APPROVAL OF MINUTES
3.1 Approve the Minutes of the Regular Meeting of September 6, 2016
Motion by Trustee Newby, Seconded by Trustee Frye, to approve the Minutes of the Regular Meeting of September 6, 2016. Upon a unanimous voice vote, the Mayor declared the motion carried
4. NOTES/COMMENDATIONS/PUBLIC COMMENT
4.1 Public Comment
NONE
5. CONSENT AGENDA
Motion by Trustee Newby, Seconded by Trustee Rodriguez, to do an Omnibus approval on items 5.1, 5.2, 5.3, 5.4, 5.5, 5.6, 5.7, 5.8, 5.9, 5.10, 5.11 & 5.12
Upon the call of the roll, the following voted:
Ayes: Trustees Foy, Frye, Kraly, Newby, Rodriguez, Nays: None Abstain: None Absent: Trustee Triphahn
Mayor MacGillis Declared the Motion carried
5.1 Approve Accounts Payable in the Amount of $273,628.81
Approved – Omnibus Vote
5.2 Approve Payroll for the Period Ending September 4, 2016 in the Amount of
$138,550.70
Approved – Omnibus Vote
5.3 Adopt a Resolution Approving a Bid from Chicagoland Paving Contractors Inc. for the North Rosedale Court and Hillside Drive Pavement Rehabilitation Project in an Amount not to Exceed $85,900.00
Approved – Omnibus Vote
5.4 Adopt a Resolution Approving a Bid from Water Well Solutions for the Rehabilitation of Well No. 3 in an Amount not to Exceed $138,156.60
Approved – Omnibus Vote
5.5 Adopt a Resolution Authorizing the Allocation of $555,000.00 in Motor Fuel Tax (MFT) Funds to be Utilized for the Nippersink Road Rehabilitation Project.
Approved – Omnibus Vote
5.6 Adopt a Resolution Accepting a Proposal from Baxter & Woodman Inc. to Provide Construction Services for the Nippersink Road Rehabilitation Project in an Amount not to Exceed $56,800.00
Approved – Omnibus Vote
5.7 Adopt a Resolution Authorizing the Purchase of Two (2) Squad Golden Eagle II Fixed Mount Dual Antenna KA Band Radar Devices from Galls in an Amount not to Exceed $4,146.00
Approved – Omnibus Vote
5.8 Adopt a Resolution Authorizing the Purchase of Five (5) Mobile Data Computers from M Rugged Mobile Technology in an Amount not to Exceed $14,550.00
Approved – Omnibus Vote
5.9 Adopt a Resolution Authorizing the Purchase of One (1) Safekeeper Forensic Drying Cabinet from Air Science in an Amount not to Exceed $8,320.00
Approved – Omnibus Vote
5.10 Adopt an Ordinance Authorizing the Disposal of Village Owned Surplus Property Through Public Auction
Approved – Omnibus Vote
5.11 Accept the July Treasurer’s Report as Presented
Approved – Omnibus Vote
5.12 Accept the August Treasurer’s Report as Presented
Approved – Omnibus Vote
6. CLERK’S OFFICE
6.1 Clerk Blauvelt mentioned the Round Lake High School Homecoming game will be
Friday Night September 30th with the Homecoming Parade Saturday October 1st beginning at 10 A.M. The parade route will be from Hawthorn Road in Round Lake Beach, South on Cedar Lake Road to Hart Road then ending behind the High School on Sunset.
6.2 Early Voting
Clerk Blauvelt mentioned early voting will take place in our Annex building from October 24th – November 5th
. The hours will be Monday through Friday from 9 A.M to 5 P.M. and Saturdays 9 A.M. to 2 P.M.
6.3 Halloween Hours
Clerk Blauvelt stated the Trick or Treat hours for the Village of Round Lake will be on Sunday October 30th 1 P.M. to 5 P.M.
6.4 Muscular Dystrophy Association –Fill The Boot
Clerk Blauvelt stated that the Great Round Lake Fire Department will be soliciting for MDA on Friday September 23rd and Saturday September 24th on Cedar Lake Road and Route 134. Although they’ve been approved to solicit between the hours of 8 A.M and 6 P.M, they will only be soliciting between 4 – 6 hours each day.
7. ADMINISTRATOR
8. FINANCE
9. POLICE
10. PUBLIC WORKS
10.1 Motion to Approve a Bid for the Nippersink Road Rehabilitation Project
Motion by Trustee Frye, seconded by Trustee Foy to approve a bid for the Nippersink Road Rehabilitation Project. Under discussion Kurt Bauman from Baxter & Woodman stated that the bid package had been opened that morning and Lorig Construction had been the lowest bidder for the project in the amount of $633,392.10. He also stated that the bids came in under budget. Several companies had been contacted to place a bid, but several responded back that they were too busy to bid on the project however we did receive two bids. The Mayor asked if Lorig Construction had ever done a project of this magnitude and Mr. Bauman responded yes. Mr. Bauman also stated that the completion date is November 30, 2016 and if it goes beyond that then there would be penalties. Mr. Bauman also stated that the amount of the bid includes Lake County’s portion of the project. He also stated that by State Law, there is a 7 day protest window that we have to abide by and that this would be a provisional award until the 8th day. Normally it isn’t an issue when it’s brought to the Committee of the Whole first, since the next board meeting is then two weeks later. Trustee Frye motioned, seconded by Trustee Rodriguez to Amended the Resolution for item 10.1 to be a provisional acceptance of the resolution with a 7 day bid protest period
Upon the call of the roll, the following voted: Ayes: Trustees Foy, Frye, Kraly, Newby, Rodriguez, Nays: None Abstain: None Absent: Trustee Triphahn
Mayor MacGillis Declared the Motion carried
10.2 Adopt a Resolution Adopting an Intergovernmental Agreement Between the
County of Lake and the Village of Round Lake for Roadway Improvements on a Section of Nippersink Road
Motion by Trustee Newby, Seconded by Trustee Kraly to Adopt a Resolution adopting an Intergovernmental Agreement Between the County of Lake and the Village of Round Lake for Roadway Improvements on a Section of Nippersink Road
Upon the call of the roll, the following voted: Ayes: Trustees Foy, Frye, Kraly, Newby, Rodriguez, Nays: None Abstain: None Absent: Trustee Triphahn
Mayor MacGillis Declared the Motion carried
11. COMMUNITY DEVELOPMENT
12. BUILDING AND ZONING
13. SPECIAL EVENTS
14. MAYOR’S COMMENTS
14.1 Mayor’s Comments
The Mayor stated that the Village’s first electronic newsletter went out recently to approximately 250 residents. The Mayor also thanked Attorney Luke Glison for all the work he did with the Villages of Round Lake Beach and Round Lake Park regarding the consolidation effort that had been attempted recently. The Mayor also stated that he felt that the effort will again show up for the March 2017 election.
14.2 Trustee’s Comments
Trustee Foy was thanked for doing the cooking, along with Fire Chief Maplethorpe, for the CenCom Open House.
15. EXECUTIVE SESSION
NONE
16. ADDITIONAL BUSINESS
NONE
17. ADJOURN
Trustee Newby moved, seconded by Trustee Kraly, to adjourn. Upon a unanimous voice vote, the Mayor declared the motion carried and the meeting adjourned at 7:18 P.M.
APPROVED:
_________________________ _______________________ Patricia C. Blauvelt Daniel MacGillis Village Clerk Village President
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