The village of Round Lake Committee of the Whole met Sept. 19 to complete the war memorial repairs.
Here are the meeting's minutes, as provided by the committee:
MINUTES VILLAGE OF ROUND LAKE COMMITTEE OF THE WHOLE MEETING
September 19, 2016 442 N. Cedar Lake Road To Follow the Regular Board Meeting The Regular Board Meeting is 7:00 P.M.
CALL TO ORDER THE COMMITTEE OF THE WHOLE MEETING OF THE VILLAGE OF ROUND LAKE WAS CALLED TO ORDER BY DAN MACGILLIS, VILLAGE PRESIDENT AT 7:19 P.M.
1. ROLL CALL
Present: Trustees Foy, Frye, Kraly, Newby, Rodriguez Absent: Trustee Triphahn
2. APPROVAL OF MINUTES
2.1 Approve the Minutes of the Committee of the Whole Meeting of September 6, 2016
Trustee Kraly moved, Seconded by Trustee Rodriguez, to approve the Minutes of the Committee of the Whole Meeting of September 6, 2016. Upon a unanimous voice vote; the Mayor declared the motion carried
3. PUBLIC COMMENT
NONE
4. COMMITTEE OF THE WHOLE
• Community Development
o ICSC Chicago Deal Making
The Mayor stated that he will be attending this event on October 19th & 20th which will take place at Navy Pier in Chicago. Held annually these deal making events are a great opportunity for owners, developers municipalities, etc to gather under one roof to exhibit, make deals and form successful business partnerships. The Mayor also mentioned that our Community Developer Liaison should attend. It was asked if the Village will be partnering with anyone else and at this time we're not. It was mentioned that a booklet is provided at the event and if we partner with someone only the main person of the booklet is mentioned in there. We will know in a day or so if a booth will be available though.
• Human Resources and Finance
• Public Works, Facilities and Capital Assets, and Engineering
o War Memorial and Fountain Repairs
Public Works Director Wedoff recommended accepting a proposal from Olsen Tuckpointing Company to complete repairs to the War Memorial and Fountain which is located on the corner of Rte 13 and Cedar Lake Road. PWD Wedoff stated staff reached out to several contractors and could not find another company that would bid on the work in accordance with the Prevailing Wage Act.
The Mayor and Board agreed to move to the next Consent Agenda
o Additional Tree Removal Work Authorization
PWD Wedoff stated that a contract had been signed with Homer Tree Care for tree removal with the Village spending up to $70,000. for this work. After working through the list of trees it was determined at approximately 650 trees could be removed, leaving approximately 350 trees still needing to be taken down at a cost of $35,000. It was recommended using funds that were budgeting for tree trimming to complete all the tree removals this year. $60,000. was budgeted for tree trimming this fiscal year. The majority of the tree removals are dead/dying Ash trees affected by the Emerald Ash Bore but some hazardous trees will also be removed. While trimming is a concern that needs to be addressed, staff feels the dead tree removal is a higher priority at this time.
The Mayor and Board agreed to move to the next Consent Agenda
o Snow Plow Purchase
PWD Wedoff recommended purchasing a 10 foot poly Snow Buster moldboard with Boss heavy duty push frame from Monroe Truck Equipment. The plow is designed to fit the existing mounting form on the Village owned Ford F550 1.5 ton trucks. The Village has three of the trucks that are used for snow plowing in the winter, each currently have a steel plow but they are showing signs of fatigue cracking. This plow would replace one of the steel plows on a truck and the steel plow would then be kept as a backup. Staff would like to try it out to see if it is more durable than the steel plows. Currently Libertyville uses a shorter version of the plow on their pickup trucks and feel they perform very well.
The Mayor and Board agreed to move to the next Consent Agenda
• Building and Zoning
• Special Events
o Homecoming Parade Participation
It was asked again who from the board would be available to participate in the Homecoming parade taking place on Saturday October 1st. Several board members stated they were busy. Trustee Newby will take the information back to Trustee Triphahn to determine if we will participate
• Police
• Administration
o Northwest FPA Wholesale Policy Advisory Committee: Fox Lake/Lake County
Contract – Administrative Fees Village Administrator Shields stated that in early May the Northwest FPA Wholesale Policy Advisory Committee learned that there may be discrepancies in the methodology of how the Village of Fox Lake allocates monies from the Northwest Regional Water Reclamation Fund to its General Fund and the County Administrator and the Fox Lake Village Administrator have been working together to rectify the situation. At the May meeting it was indicated that the misallocation of funds was in the amount of $1.4 million from the period of 2011-2015. It was stated that a full audit will be taking place.
o Belvidere Road Corridor Road Capacity Plan
VA Shields stated that the communities of Lakemoor, Volo, Round Lake, Round Lake Park, Hainesville and Grayslake have cooperated to develop a list of Belvidere Road corridor-wide capacity improvements. This group feels that bringing the proposed projects on Route 120 to the County as a group opposed to individually will help facilitate the projects. VA Shields provided a listing of selected corridor capacity improvements along the route including the cost estimate
The Mayor and Board agreed to move to the next Consent Agenda
o 545 Railroad Avenue Draft Lease Agreement
VA Shields stated that four vendors are currently looking at the property formally known as Classy Chassis. A new lease agreement has been drafted by our Village attorney although a few items need to be finalized with it, for the most part the lease as presented to the board is very comprehensive. He also stated that with the building repairs coming to a close, he wanted to get the agreement to the board for review
5. SUGGESTED NEW TOPICS
6. EXECUTIVE SESSION
7. ADJOURN
Motion by Trustee Foy, Seconded by Trustee Kraly to adjourn the Committee of the Whole meeting at 7:48 P.M. Upon a unanimous voice vote, the Mayor declared the motion carried.
APPROVED:
__________________________ _________________________ Patricia C. Blauvelt Daniel MacGillis Village Clerk Village President
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