City of Waukegan City Council met January 16.
Here is the agenda as provided by the council:
1. Opening Items
A. Roll Call
B. Invocation by Pastor Jorge Bonilla of Church in Waukegan, located at 590-96 S. Genesee St, Waukegan Illinois 60085 / Pledge of Allegiance
C. Mayor's Comments
2. Minutes
A. Motion to Approve the Committee of the Whole Meeting from January 8th, 2018
B. Motion to Approve the Regular Meeting Minutes from January 2nd, 2018
3. Audience Time
A. Audience Time
4. Resolutions/Proclamations/Presentations/Appointments
A. Presentation by United Way of Lake County
5. Finance Committee
A. Motion to approve a 3-year renewal with Sebis Direct Document Management for water & sewer bill printing, mailing, and e-bill serves. Pricing estimated at $3,500 per month, excluding postage, but may vary based on volume and other factors. Funding from line item 555 915924434.
B. Motion to approve the 2018 Program Year Community Development Block Grant (CDBG) funding allocations for a total of$775.929.00.
C. Motion to adopt a Resolution establishing the City of Waukegan Community Development Block Grant (CDBG) Citizen Participation Plan as presented.
D. Motion to authorize the proper City Officials to execute an Intergovernmental Agreement between the Regional Transportation Authority (RTA) and the City of Waukegan to add multi-modal access improvements to multiple Pace routes on the Washington Street corridor. The total project is $260,880.00 funded as follows: $13,044.00 from the RTA; $39,132.00 from the City; and, $208,704.00 from a US DOT Congestion Mitigation and Air Quality Improvement (CMAQ) grant. The City's matching contribution is funded from line item 251-825124489.
E. Motion to authorize the proper City Officials to execute an amendment to the grant agreement previously approved on December 19, 2016 with the Department of Natural Resources increasing the Coastal Management Grant from $60,000 to $75,000 to provide funding to continue the Waukegan Waterfront Group. There is no local match for this grant.
F. Motion to authorize the proper City Officials to execute a grant agreement with Lake County Community Development Block Grant (CDBG) to complete ADA improvements at City Hall, and the City Hall to Lake County Courthouse crossing. The total project is estimated at $45,000, with $20,000 from LC-CDBG and $25,000 from City of Waukegan CDBG funds.
G. Motion to authorize the purchase of 1701 Circle Court, PIN # 08-16202038, for $103,000 and further to authorize the permanent transfer out of Stabilization Funds for said purchase in accordance with the Stabilization Policy Resolution 12-R-67 Section IV.b.ii.
H. Motion to affirm a contract with Andres Medical Billing Ltd. retroactive to 2001 providing for third-party emergency medical billing services, paid as a percentage share of payments collected, through the end of the 2017-2018 fiscal year or until such time a successor contract may be negotiated by granting a waiver of the bidding process per Sec. 2-458(i)(5) High Degree of Skill.
I. Motion to approve an amount not to exceed $40,000 for 2017-2018 fiscal year with Air-One for Uniforms and / or Self Contained Breathing Apparatus (SCBA) granting a Good Faith Waiver of the bidding process Sec. 2-458(i)(7), funding from line item 100 302025469 or 100 302024412.
J. Motion to authorize the Building Commissioner to extend the contract to April 30, 2018 with Vector LLC, with fees as follows: Electrical Inspection and plan review; $75 / Mandatory meetings, site survey, etc. $75 / Phone conversations $37.50, funding from budget line item 100 200124438.
K. Motion to adopt a Resolution authorizing payment of Statutory Fire Protection District taxes from TIF funds.
L. Motion to authorize the proper City Officials to disburse payments to Warren Waukegan Protection District in compliance with State Statue 70 ILCS 705/20(e) as follows: $243,943.78 immediately for amounts related to 2015,2016 and 2017; $40,657.30 on or before December 31, 2018, and $20,328.62 on or before December 31, 2019. Funding from line item 264-126424596.
6. Public Works Committee
A. Motion to authorize the proper City Officials to approve purchasing authority in excess of $20,000.00 with Covanta Environmental Services (formerly Advanced Waste) by granting a Good Faith Waiver per Sec. 2-458(i)(7) for leachate pumping of the Adelphi Landfill for an estimated amount of approximately $35,000.00. Funds charged to line item 555 916024505.
B. Motion to authorize the proper City Officials to approve purchasing authority in excess of $20,000.00 for Certified Fleet Services Inc. for inspections of the hydraulic lifts for the boom trucks for an estimated amount of approximately $26,000.00 without the need for formal bid due to the nature of the services provided per Sec. 2-458(i)(4) Professional Services due to the certifications and licensing required. Funds charged to line item 100 910525474.
C. Motion to authorize the proper City Officials to ratify a contract with Mississippi Valley Pump, and to formally waive the bidding process. This contract was entered into using surplus funds located within TIF No. 6 shortly before the TIF was scheduled to close and will purchase a Duplex Control Panel which will be used to better manage the wastewater control system within the TIF district. The vendor has provided similar proprietary systems to the City in connection with its overall SCADA system and the purchased unit will integrate with the existing systems, justifying waiving the bidding process. Payment will be made from line item 239 123926492.
D. Motion to authorize the proper City Officials to approve a Change Order for McDonough Mechanical Services of Waukegan, IL in a not to exceed amount of $73,000.00. On December 18, 2017 Council approved a not to exceed amount for $70,000.00. Due to emergency repairs, Sec. 2-458(i)(2), at the Public Works Facility a Change Order is needed for an additional $3,000.00. Funds currently charged to multiple line items.
E. Motion to authorize the proper City Officials to approve purchasing authority in excess of $20,000.00 with Burris Equipment by granting a Good Faith Waiver per Sec. 2-458(i)(7). With the purchase of used equipment, vehicle parts for Maintenance, and rentals the City's total is $43,462.46 year-to-date. It is estimated that an approximate total of $60,000.00 will be spent with Burris Equipment as there are multiple departments that use Burris Equipment as a vendor. Funds are currently charged to multiple line items.
F. Motion to authorize the proper City Officials to approve purchasing authority in excess of $20,000.00 with Tredoc Tire Service by granting a Good Faith Waiver per Sec. 2-458(i)(7). The City's total is $23,782.77 year-to-date. It is estimated that an approximate total of $38,000.00 will be spent with Tredoc Tire Service as there are multiple departments that use Tredoc Tire Service as a vendor. Funds are currently charged to multiple line items.
G. Motion to authorize the proper City Officials to approve purchasing authority in excess of $20,000.00 with Lakeland/Larsen Elevator Corp by granting a Good Faith Waiver per Sec. 2-458(i)(7). The City's year-to-date total is $20,300.70 and it is estimated that an approximate amount of $25,000.00 may be spent as there are multiple departments that use this vendor. Funds are currently charged to multiple line items.
7. Special Judiciary Committee
A. Motion to approve an ordinance establishing a custodian of records and amending the fees and reimbursements for Freedom of Information Act requests.
B. Motion to approve an Ordinance creating a BYO-4 liquor license classification.
C. Motion to approve an Ordinance creating one BYO-4 Liquor License for Club La Bodega
D. A Resolution Authorizing the Mayor to Enter Into a Lease with Kohl Children's Museum.
8. Special Public Safety Committee
A. Motion to authorize the proper City Officials to waive the bid process and accept the Havey Communications quote to equip and outfit (6) 2018 Ford Interceptor Police Squad Cars for a total price not to exceed $62,572.40. Payment for this equipment will be made from line item 100 607526493.
B. Motion to accept the low bid from McDonough Mechanical for the replacement of the MUAU (Air Handler) of the Police Department Shooting Range for $50,358.00. The Police Department also requests a $5,000.00 overage contingency, for a total not to exceed $55,358.00. Payment for the renovation will be made from line item 307 130726392. The project shall be managed by RRP inc. Architects for a fee not to exceed $6,600.00. The project management fee will also be paid from line item 307 130726392.
C. Motion to approve an ordinance that would allow for the first four parking permits, for any property owner, tenant, or person owning or operating a business in the downtown district, and desiring to park in Lots B or D be provided free of charge.
9. Reports and Communication
A. Motion to accept, and place on file, the Monthly Treasurer's Report
10. Old Business
11. New Business
A. Motion to approve vendor payments dated January 16, 2018 in the total amount of $1,668,933.80.
B. Motion to approve regular payroll dated January 5, 2018 in the total amount of $1,513,713.04.
C. Motion to approve final cash out (Thomas) payroll dated January 5, 2018 in the total amount of $3,371.62.
D. Motion to approve all raffle sales
E. Motion to approve Outdoor Special Events; the sponsor has applied under the Directive for Non- City/Government Use of City-Owned Buildings and Venues
12. Ordinances
13. Closing Items
A. Aldermen's Time
14. Adjournment
A. Adjournment
15. Committee Times
A. 5:15 PM Labor Relations Committee
B. 5:20 PM Finance Committee
C. 5:45 PM Public Works Committee
D. 6:00 PM Special Judiciary Committee
E. 6:45 PM Special Public Safety Committee
https://www.boarddocs.com/il/cowil/Board.nsf/Public
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