North Chicago City Council met March 19.
Here is the minutes provided by the Council:
I. Call To Order
II. Pledge Of Allegiance
III. Invocation
IV. Roll Call
Upon roll call being taken, the following members were present:
Present: Fisher, Mayfield, Evans, Allen, Markham, Runnels, January
Absent: None
Motion Carried By Voice Vote
V. Minutes
5-1 The Regular Council Meeting, March 05, 2018; 8:09 p.m. was modified and presented in typewritten form by the City Clerk, Lori L. Collins.
Motion:
Alderman Allen moved, seconded by Alderman Evans that Regular Council Meeting, March 05, 2018; 8:09 p.m. be passed as presented.
Motion Carried By Voice Vote
VI. Omnibus Vote Agenda
6-1 Water Department Report – February 2018
6-2 Treasurer’s Report – February 2018
Alderman Allen moved, seconded by Evans to approve items: 6-1 and 6-2 of the Omnibus Vote Agenda as presented.
Motion Carried By Voice Vote
VII. Regular Agenda
7-1 Consideration/Approval – Resolution Commitment To The 911 Consolidation Governance Committee To Study Dispatch Consolidation
Alderman Mayfield moved, seconded by Alderman Fisher to approve the Resolution Commitment to the 911 Consolidation Governance Committee to study Dispatch Consolidation.
Roll Call:
Ayes: Fisher, Mayfield, Evans, Allen, Markham, Runnels, January
Nays: None
Absent: None
Motion Carried
7-2 Consideration/Approval – Fund Balance Policy Resolution
Alderman Runnels moved, seconded by Alderman Markham to approve the Fund Balance Policy Resolution.
Comments/Questions:
Alderman January questioned a briefing of the fund balance policy. Interim Comptroller, Daniela Partipilo explained it was establishing a reserve (“savings”) of unassigned dollars to be utilized for Capital projects. GFOA (Government Finance Officers Association) recommended a minimum of 25%. She clarified, the policy as written it was related to the General Fund of 30-40% fund balance as a reserve/savings for any unanticipated expenses. The Policy concerning the Enterprise Fund, allotted a 60-day cash balance of $1,100,000. The City had averaged annually the amount of $2.5 in the operating fund (Enterprise Fund). Alderman January asked how the exact dollar amount be identified. Mrs. Partipilo explained that the previous year’s amount was known and the balance was applied to the following year.
Roll Call:
Ayes: Fisher, Mayfield, Evans, Allen, Markham, Runnels, January
Nays: None
Absent: None
Motion Carried
7-3 Consideration/Approval – Engagement With Ehlers Rfp; Bond Refunding
Alderman Runnels moved, seconded by Alderman Mayfield to approve the engagement with Ehlers RFP (Request for Proposal Bond Refunding).
Roll Call:
Ayes: Fisher, Mayfield, Evans, Allen, Markham, Runnels
Nays: January
Absent: None
Motion Carried
7-4 Consideration/Approval - Professional Services Proposal Received From Trotter And Associates Regarding The Proposed 2018 Mft Street Resurfacing Program And Authoriation To Advertise Bids For The Project
Alderman Evans moved, seconded by Alderman Allen to approve the Public Works Director’s authorization to advertise bids for the work associated with the 2018 MFT Street Paving Project.
Roll Call:
Ayes: Fisher, Mayfield, Evans, Allen, Markham, Runnels, January
Nays: None
Absent: None
Motion Carried
7-5 Consideration/Approval - Professional Services Proposal Received From Trotter And Associates Regarding Proposed 2018 Water Main Replacement Program
Alderman Evans moved, seconded by Alderman Allen to approve the Mayor’s authorization to finalize and sign an agreement with Trotter and Associates Inc. of St. Charles, IL to provide professional services associated with the development of the documents required for bidding the 2018 Watermain Replacement Program as detailed in Work Order# 1718-2107 for Sherman and Dickey Ave., in an amount not to exceed $164,090.
Roll Call:
Ayes: Fisher, Mayfield, Evans, Allen, Markham, Runnels, January
Nays: None
Absent: None
Motion Carried
7-6 Consideration/Approval - Professional Services Proposal Received From Trotter And Associates – Development Of A Master Plan For The City’s Water System And Water Treatment Plant
Alderman Markham moved, seconded by Alderman January to table item 7-6.
Motion Carried By Voice Vote
7-7 Consideration/Approval - Professional Services Proposal Received From Interra Inc. – Geotechnical Services Required For The 2018 Mft Resurfacing Program
Alderman Evans moved, seconded by Alderman Mayfield to approve the Mayor’s authorization to finalize and sign a professional services agreement with Interra Inc. of Bolingbrook, IL to provide geotechnical services required for the 2018 MFT Street Paving Program, in an amount not to exceed $11,825.00.
Comments/Questions:
Alderman January questioned why the amount wasn’t indicated on agenda. Attorney Simon explained that it wasn’t required by law to list all of the details of the contracts being approved. The Mayor clarified that the amount was written and on record.
Roll Call:
Ayes: Fisher, Mayfield, Evans, Allen, Markham, Runnels, January
Nays: None
Absent: None
Motion Carried
7-8 Consideration/Approval – Request To Participate In The 2018 Road Salt Bid And Purchasing Processes With Idot And Lake County Idot
Alderman Evans moved, seconded by Alderman Allen to approve The Mayor’s authorization to finalize and sign Purchase Commitment documents with the State of Illinois and Lake County for the anticipated purchase rock salt for use during the 2018-2019 winter season.
Roll Call:
Ayes: Fisher, Mayfield, Evans, Allen, Markham, Runnels, January
Nays: None
Absent: None
Motion Carried
7-9 Consideration/Approval – Waukegan Township Black College Tour Donation
Alderman Mayfield moved, seconded by Alderman Fisher to approve the Waukegan Township Black College Tour donation in the amount of $750.
Comments/Questions:
Alderman questioned clarification of the amount. The Mayor stated; $750.
Roll Call:
Ayes: Fisher, Mayfield, Evans, Allen, Markham, Runnels, January
Nays: None
Absent: None
Motion Carried
VIII. City Bills
-1 Regular City Bills 3/19/18
General Corporate Fund $ 133,269.13
Motor Fuel Tax $ 77,994.82
Water Operations $ 192,844.08
911 Emergency Telphone Sys. $ 14,961.43
Grant Place Operating Fund $ 6,518.04
Total $ 425,587.50
Motion:
Alderman Runnels moved, seconded by Alderman Mayfield to pay the bills of Council Run 3/19/18 in the amount of $425,587.50 when funds become available.
Comments/Questions:
Alderman January questioned Interim Comptroller, Daniela Partipilo the availability of funds, when disbursed, the current balance in the Water Fund and quantity to be transferred. Mrs. Partipilo acknowledged the availability of funds and checks would be disbursed within the week. She stated the sum of $2,267,430.29 and next quarterly transfer, April 30, 2018 and the amount of $659,500,
Alderman Markham questioned if there was an impact if changes to budget category. Mrs. Partipilo the funds would remain the same in the General Fund, excluding the detail and the actual report.
Treasurer, Kenneth Robinson questioned if the tour donation; item 7-9 would be included in the bills. Attorney Simon explained it was approved separately. Alderman Markham questioned where designated and would need to be added to the bill run.
The Mayor clarified the city bills haven’t been approved. The amount of $750 for the donation was utilized from the General Corporate Fund. Attorney Simon stated would be a duplication if included with the Bill Run.
Roll Call:
Ayes: Fisher, Mayfield, Evans, Allen, Markham, Runnels
Nays: January
Absent: None
Motion Carried
IX. Miscellaneous
Inquiry:
Alderman Markham questioned where the $750 donation would be withdrawn. Attorney Simon clarified the fund withdrawal would be reflective in the accounting records as the item was approved independently.
Various:
Alderman January requested to discuss the draft of the Taxi Ordinance, at the next Committee Meeting Agenda, April 02, 2018. City Clerk Collins questioned if there was a current draft of the Ordinance and Attorney Simon stated would provide it. She was saddened of the animal warden’s loss, though was highly concerned with the status of the animals and inquired if there was some plan moving forward. The Mayor stated that the City would have to search for an individual for that position. In the interim, there were many volunteers assisting with the animal shelter. He was assured that they would continue to maintain and support. The City would need to re-group and he was confident in staff moving forward.
Various:
Alderman Mayfield announced that the Leadership Seminar date was changed and requested that the aldermen respond to the Human Resources Director, Liz Black regarding availability. She stated the great concern the Animal Warden had for the animals. The Police and Fire department supported her including other employees; publicly provided her condolences to everyone and will miss her deeply.
Announcement:
Alderman Allen announced the Easter Parade, Saturday, March 31, 2018; 10:00 a.m. He encouraged attendance.
Various:
Alderman Evans announced the Youth Forum, Saturday, March 24, 2018; 1:00 – 3:30 p.m. He encouraged participation. The 3rd Ward Meeting, April 14, 2018; 10:30-1:00 p.m., held at Foss Park Youth Center and urged city teamwork to cease the personal attacks. He clarified his work wasn’t to be confused with micro-managing and the concerns were for the betterment of the City.
Announcement:
Attorney Adam Simon reminded the council members of an e-mail sent to them from the County Clerk concerning the Economic Interest Form to be returned to her before the deadline. Alderman January questioned the filing process. Attorney Simon stated annually and that the election code required a receipt filed for verification.
Announcement:
Treasurer, Kenneth Robinson reminded those of the North Chicago Senior Citizen Club Flower Show, April 03, 2018; 6:00-9:00 p.m. He encouraged participation.
Various:
The Mayor announced the last day to early vote, March 20, 2018. He congratulated the North Chicago Basketball team who placed 4th place in Peoria Illinois. It was their third time down state and commended Coach Coleman upon his efforts. He suggested a presentation for the Coach and also to recognize the wrestling team member at the next Council Agenda, April 02, 2018.
Citizens Comments And Questions:
Anthony Coleman-
Mr. Coleman expressed his disappointment with the Public Works Director that refused to speak with him and didn’t appreciate the disrespect. He, Mr. Coleman, appreciated the efforts of the Chief of Staff, Deb Waszak and all involved with community improvements including Police Chief Perez, the Fire Chief Urban and Treasurer Robinson. He also expressed his appreciation of the Mayor for his parade participation with support of the basketball team. The Mayor acknowledged Mr. Coleman for coordinating the event. The residents and students of North Chicago appreciated it.
Charles January-
Mr. January expressed his appreciation of former fine Animal Warden; echoed the sentiments of his wife, Alderman Kathy January and that the Animal Warden assisted with the city revenue by issuing tickets for violations. Lake County didn’t respond in a timely manner and he suggested someone to oversee that department.
XI. Adjournment
There being no further business to come before the Council; a motion was made by Alderman Mayfield, seconded by Alderman Runnels that the meeting stand adjourned..
Motion Carried By Voice Vote
The Council Meeting adjourned at 9:33 p.m.
http://www.northchicago.org/vertical/sites/%7B52959CF2-969E-41D9-A9CF-CF0A11D0BEA9%7D/uploads/Regular_Meeting_Minutes_3.19.18doc.pdf
Alerts Sign-up