Village of Cary Village Board met May 1.
Here is the minutes provided by the Board:
I.Call to Order
This meeting was called to order at 6:00 p.m. by Mayor Kownick.
II.Roll Call
Present: Mayor Kownick and Trustees Covelli, Weinhammer, Betz, Kraus, McAlpine and Cosler
Absent: None
Others present included Village Administrator Rife, Public Works Director Morimoto, Community Development Director Simmons, Police Chief Finlon, Village Attorney Uhler and members of the audience per the sign-in sheet.
III. Pledge of Allegiance
Mayor Kownick led in the recitation of the Pledge of Allegiance.
IV. Open Forum
There being no comments from the public, Mayor Kownick closed Open Forum at 6:01 p.m.
V. Mayor's Report
Mayor Kownick read a proclamation designating May 13-19, 2018 as National Police Week. Mayor Kownick read a proclamation designating May 20-26, 2018 as National Public Works Week.
VI. Trustee Reports
None.
VII. Consent Agenda
1. Consider for Approval Minutes of the April 17, 2018 Village Board Meeting
2. Consider for Approval Minutes of the April 17, 2018 Village Board Meeting
3. Consider for Approval an Ordinance Waiving the Restrictions of Section 5.20 (Loudspeakers & Amplifiers) of the Cary Code of Ordinances for a Festival at SS. Peter and Paul Church Located at 410 N. First Street (018-05-01)
4. Consider for Approval a Resolution for the Fiscal Year 2018/2019 Salary Schedule for Non-Union Employees (R18-05-01)
5. Consider for Approval a Resolution Approving the One-Year Contract with Morton Salt Company, Chicago, Illinois, for the purchase of Standard Bulk Rock Salt in FY2018-2019 and Authorizing the Village Administrator to Execute a Contract in an Amount Not to Exceed $110,000.00 (R18-05-02
6. Consider for Approval a Resolution Authorizing the Village Administrator to Execute a One-Year Extension of the Sewer Lining Contract, with One (1) Optional One-Year Extension Remaining, to Visu- Sewer Inc., Bridgeview, Illinois, for the 2018 Sewer Lining Program, in an Amount Not to Exceed $40,000.00 (R18-05-03)
7. Consider for Approval a Resolution Authorizing the Village Administrator to Execute an Intergovernmental Agreement between the Village of Cary and the Village of Algonquin for the Route 31 Corridor Subarea Plan (R18-05-04)
8. Consider for Approval a Resolution Approving an Adopt-A-Roadway Volunteer Agreement with Frisch & Barrett Insurance Agency
Motion: Trustee McAlpine moved, seconded by Trustee Cosler, to approve Consent Agenda Items #1 - #3 and #5 - #7.
Ayes: Betz, Cosler, Covelli, Kraus, McAlpine, Weinhammer
Nays: None
Abstain: None
Motion Carried
VIII. Items for Separate Action
1. Consider for Approval a Resolution for the Fiscal Year 2018/2019 Salary Schedule for Non-Union Employees (Consent Item #4) (R18-05-01)
Motion: Trustee McAlpine moved, seconded by Trustee Cosler to approve a Resolution for the Fiscal Year 2018/2019 Salary Schedule for Non-Union Employees.
Discussion-
Trustee Covelli asked if the employee salary adjustments were automatic or merit-based. Administrator Rife stated there is a review process for each non-union employee and adjustments are merit-based. Administrator Rife stated a comprehensive review was performed in 2014 regarding job descriptions and salaries to help the Village remain competitive in attracting and retaining employees.
Ayes: Cosler, Covelli, Kraus, McAlpine, Weinhammer, Betz
Nays: None
Abstain: None
Motion Carried
2. Consider for Approval a Resolution Approving an Adopt-A-Roadway Volunteer Agreement with Frisch & Barrett Insurance Agency (Consent Item #8)
Motion: Trustee McAlpine moved, seconded by Trustee Betz to approve a Resolution Approving an Adopt-A-Roadway Volunteer Agreement with Frisch & Barrett Insurance Agency.
Discussion-
Trustee Kraus asked about the signage which is posted in the area where the volunteer groups clean up litter. Director Morimoto stated the signage has been part of the program since its inception.
Trustee Covelli stated she prefers to see less Signage around the Village and use sign costs for other projects.
Trustee Kraus stated he also prefers to see less signage around the Village and use sign costs for other projects.
Trustee McAlpine stated she feels the sign cost is minimal and the signs are able to be reused. Trustee McAlpine also stated she feels it demonstrates community involvement and hopefully encourages other residents to become involved with community activities.
Motion: Trustee Kraus moved, seconded by Trustee Cosler to continue discussion on the Adopt-A- Roadway program at a future Committee of the Whole meeting.
Ayes: Covelli, Kraus, McAlpine, Weinhammer, Betz, Cosler
Nays: None
Abstain: None
Motion Carried
3. Consider for Approval the Warrant Dated May 1, 2018 (Part 1)
Motion: Trustee Kraus moved, seconded by Trustee McAlpine to approve the Warrant Dated May
1, 2018 (Part 1).
Discussion-
None.
Ayes: Kraus, McAlpine, Weinhammer, Betz, Cosler, Covelli
Nays: None
Abstain: None
Motion Carried
4. Consider for Approval the Warrant Dated May 1, 2018 (Part 2)
Motion: Trustee McAlpine moved, seconded by Trustee Betz to approve the Warrant Dated May 1, 2018 (Part 2).
Discussion-
Trustee Covelli stated she did not feel this contract should have been approved because it did not come before the Mayor and Village Board. Trustee Covelli read Village Code Section 3.04.040, which states all contracts must be approved by the Mayor and Village Board.
Village Administrator Rife stated the expense was within the Village Administrator's spending authority. Village Administrator Rife stated this is not a unique situation.
Village Attorney Uhler stated the Village Code allows the Village Administrator to utilize nonemergency funds up to $20,000. Attorney Uhler stated the contract was signed and the work was performed
Trustee Cosler stated he was not supportive of approving an invoice without knowing what the invoice was for.
Mayor Kownick stated outside counsel was utilized to obtain an independent legal opinion.
Ayes: McAlpine, Betz
Nays: Weinhammer, Cosler, Covelli, Kraus
Abstain: None
Motion Failed
5. Consider for Approval a Resolution Waiving the Purchasing Policy Competitive Bid Requirements for the Metra Platform Pedestrian Ramp Construction Services Contract and Authorizing the Village Administrator to Execute a Contract with V3 Companies in an Amount not to Exceed $76,165.00 and to Approve a Contingency of up to ten percent for unforeseen changes in scope for a maximum project budget of $83,781.50 (R18-05-05)
Motion: Trustee Weinhammer moved, seconded by Trustee McAlpine to approve a Resolution Waiving the Purchasing Policy Competitive Bid Requirements for the Metra Platform Pedestrian Ramp Construction Services Contract and Authorizing the Village Administrator to Execute a Contract with V3 Companies in an Amount not to Exceed $76,165.00 and to Approve a Contingency of up to ten percent for unforeseen changes in scope for a maximum project budget of $83,781.50.
Discussion-
None.
Ayes: Weinhammer, Betz, Cosler, Covelli, Kraus, McAlpine
Nays: None
Abstain: None
Motion Carried
6. Consider for Approval Awarding the Metra Platform Pedestrian Ramp Construction Bid to the Lowest Responsive and Responsible Bidder, Copenhaver Construction, Gilberts, Illinois, in the Bid Amount of $203,200.01, and Adopt a Resolution Authorizing the Village Administrator to Execute a Contract with Copenhaver Construction, and to Approve a Contingency of Up to Ten Percent for Unforeseen Changes in Scope for a Maximum Project Budget of $223,520.01 (R1805-06)
Motion: Trustee McAlpine moved, seconded by Trustee Weinhammer to approve Awarding the Metra Platform Pedestrian Ramp Construction Bid to the Lowest Responsive and Responsible Bidder, Copenhaver Construction, Gilberts, Illinois, in the Bid Amount of $203,200.01, and Adopt a Resolution Authorizing the Village Administrator to Execute a Contract with Copenhaver Construction, and to Approve a Contingency of Up to Ten Percent for Unforeseen changes in Scope for a Maximum Project Budget of $223,520.01.
Discussion-
None.
Ayes: Betz, Cosler, Covelli, Kraus, Weinhammer, McAlpine
Nays: None
Abstain: None
Motion Carried
7. Consider for Approval the Appointment of Klein, Thorpe & Jenkins, Ltd. as Prosecuting Attorney
Motion: Trustee McAlpine moved, seconded by Trustee Betz to approve the Appointment of Klein, Thorpe & Jenkins, Ltd. as Prosecuting Attorney.
Discussion-
None.
Ayes: Cosler, Covelli, Kraus, McAlpine, Weinhammer, Betz
Nays: None
Abstain: None
Motion Carried
IX. Administrator's Report
Administrator Rife stated the Cary-Grove Historical Society, in conjunction with the Park District, will be unveiling and dedicating a sculpture of William Dennison Cary on Sunday, May 20th from 11:00 a.m. - 1:00 p.m. at Jaycee Park. Administrator Rife also stated there will be a steering committee with the Village of Algonquin to advise CMAP (Chicago Metropolitan Agency for Planning) in preparation of a Subarea Plan for the area located in the northeast part of Algonquin and southwest part of Cary. Administrator Rife stated it would be beneficial to have a member of the Village Board join the committee to provide guidance in this planning process.
X. Department Head Reports
Chief Finlon the Police Department conducted a drug take-back event on April 28th and collected 63.41bs of unwanted prescription drugs. Chief Finlon stated the Cop on a Rooftop event, which benefits Special Olympics, will take place on May 18 at the Cary Dunkin Donuts.
Director Morimoto stated Spring Clean Up will begin for the northeast side of Rt. 14 will take place on May 5th. The areas southwest of Rt. 14 will have their pickup on Saturday, May 12th. Director Morimoto stated Curbside Brush Collection will begin the week of May 14th for the areas northeast of Rt. 14. Collection for areas southwest of Rt. 14 will begin the week of May 21st
XI. Future Agenda Items and Discussion by Village Board
None
XII. Adjourn
There being no further items to discuss, a Motion was made to adjourn the meeting at 6:46 p.m.
Motion: Trustee McAlpine
Second: Trustee Weinhammer
The Voice Vote noted all ayes and the motion carried.
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