Lake County Gazette

Lake County Board met April 13.

Here is the agenda provided by the board:

CALL TO ORDER

MOMENT OF SILENCE

PLEDGE OF ALLEGIANCE

ROLL CALL OF MEMBERS

ADDENDA TO THE AGENDA

APPOINTMENT TO THE COUNTY BOARD

1 21-0614

Resolution recommending the appointment of Catherine Sbarra as a member of the Lake County Board, representing District 19.

2 21-0625

Swearing in of Catherine Sbarra to the Lake County Board, District 19.

SPECIAL RECOGNITION AND PRESENTATIONS

3 21-0620

Special recognition to Roycealee Wood for her years of service to Lake County.

4 21-0586

Special recognition honoring April 2021 as National Child Abuse Prevention (Blue Kids Lake County) Month.

5 21-0587

Special recognition proclaiming April 2021 as Lake County Fair Housing Month.

6 21-0588

Special recognition proclaiming April 2021 as Celebrate Diversity Month.

7 21-0592

Special recognition proclaiming April 4 through April 11, 2021 as Days of Remembrance of Victims of the Holocaust.

PUBLIC COMMENT (ITEMS NOT ON THE AGENDA)

CHAIR'S REMARKS

UNFINISHED BUSINESS

NEW BUSINESS

CONSENT AGENDA (Items 8 - 49)

*APPROVAL OF MINUTES*

8 21-0619

Minutes from March 9, 2021.

*CLAIMS AGAINST LAKE COUNTY, IL*

9 21-0623

Report of Claims Against Lake County, Illinois for the month of March 2021

*REPORTS*

10 21-0467

Report from Joy Gossman, Public Defender, for the month of January 2021.

Attachments:

11 21-0483

Report from Erin Cartwright Weinstein, Clerk of the Circuit Court, for the month of February 2021.

12 21-0387

Report from John D. Idleburg, Sheriff, for the month of December 2020.

13 21-0389

Report from John D. Idleburg, Sheriff, for the month of January 2021

14 21-0466

Report from John D. Idleburg, Sheriff, for the month of February 2021.

15 21-0495

Report from Jennifer Banek, Coroner, for the month of December 2020.

16 21-0496

Report from Jennifer Banek, Coroner, for the month of January 2021.

17 21-0439

Report from Robin M. O’Connor, County Clerk, for the month of February 2021.

18 21-0478

Report from Mary Ellen Vanderventer, Recorder of Deeds, for the month of February 2021.

19 21-0351

Report from Holly Kim, Treasurer, for the month of June 2020.

20 21-0354

Report from Holly Kim, Treasurer, for the month of July 2020.

21 21-0443

Report from Holly Kim, Treasurer, for the month of August 2020.:

22 21-0492

Report from Holly Kim, Treasurer, for the month of September 2020.

*REAPPOINTMENTS*

23 21-0561

Ordinance providing for the reappointment of Jennifer Clark as Director of the Central Lake County Joint Action Water Agency.

24 21-0575

Resolution providing for the reappointments of Rodney Buss, Thomas Doolittle, and Pete Tekampe as members of the Lake County Farmland Assessment Committee.

25 21-0593

Resolution providing for the reappointment of George Steinberg as a member of the Greater Round Lake Fire Protection District.

26 21-0598

Resolution providing for the reappointment of Julie Simpson as a member of the Solid Waste Agency of Lake County (SWALCO).

27 21-0624

Resolution providing for the reappointment of Kristen Linnenburger as a member of the Long Grove Fire Protection District.

*LAW AND JUDICIAL COMMITTEE*

28 21-0458

Joint resolution approving an intergovernmental agreement (IGA) for renewed contractual police services between the Lake County Sheriff’s Office (LCSO) and the Village of Long Grove (Long Grove) from May 1, 2021, to April 30, 2024, in the amount of $2,128,357.75.

∙ The LCSO has provided police services to Long Grove for 16 years.

∙ Long Grove and the LCSO have agreed on terms to continue the police services contract for an additional three-year period from May 1, 2021 through April 30, 2024.

∙ The contract includes a continuation of current services for two, 8.5 hour shifts per day, for a total of 17 hours per day, every day of the year.

∙ The Lake County State’s Attorney’s Office, the Lake County Finance Department and the Lake County Risk Department have reviewed and approved this renewal contract.

∙ Long Grove will reimburse 100 percent of the cost of the two contracted deputy positions for all three years.

29 21-0521

Joint resolution to enter into a contract with Global Tel*Link (GTL), Falls Church, Virginia to provide phone, video visitation, tablets for the inmates and kiosks for the payment of bond for the Lake County Jail.

∙ The current contract is expiring after the initial two-year term and the Sheriff’s Office is requesting to enter into a new contract to provide inmate phones, video visitation, inmate tablets and kiosks for the payment of bond for inmates.

∙ Inmate phone services are provided by the Lake County Jail through a contract that provides revenue for inmate welfare through a commission rate based on gross revenue for telephone calls, video visitation and premium content ordered on tablets.

∙ The Sheriff’s Office issued a Request for Proposal (RFP) to identify a qualified firm to provide an inmate phone, video visitation, inmate tablets and kiosks for payment of bond for inmates and the RFP was extended to 22 vendors and proposals were received from six vendors.

∙ Inmates will be charged $.07 per minute for phone calls, a 53 percent decrease from current rates and will receive one free five-minute phone call per week. Video visitation will cost $.25 per minute, a slight increase, but will not be sold in block times and inmates will be charged a flat $.05 per minute of premium content on the tablets. There are no funding fees for these three services.

∙ In accordance with the evaluation criteria established in the RFP, the selection review team consisting of the Sheriff’s Office, Facilities, Finance and the Circuit Clerk reviewed and determined that the proposal submitted by Global Tel*Link of Falls Church, Virginia, is the most qualified and favorable proposal for Lake County.

*HEALTH AND COMMUNITY SERVICES COMMITTEE*

30 21-0480

Joint resolution accepting the Illinois Public Health Association (IPHA) grant and authorizing an emergency appropriation in the amount of $44,618 for the Human Immunodeficiency Virus (HIV) Prevention grant.

∙ The $44,618 IPHA grant will be used for medical supplies, program supplies, pharmaceuticals, and advertising.

∙ The $44,618 in additional grant funding has not been previously appropriated because the grant resources were secured after the County’s adoption of the Fiscal Year (FY) 2021 budget.

∙ The grant award will be for the period July 1, 2020 through June 30, 2021.

31 21-0453

Joint resolution approving Program Year 2021 (PY) 2021 Lake County Affordable Housing Program (LCAHP) grant awards.

∙ In January 2021, Community Development staff received applications for eligible affordable housing programs and projects.

∙ The available affordable housing funding includes $381,531 of Lake County Affordable Housing Program (LCAHP) Funds.

∙ On March 10, 2021, the Housing and Community Development Commission voted unanimously to recommend LCAHP funds to the following:

o Catholic Charities - $150,000 for rapid rehousing;

o Community Partners for Affordable Housing - $40,000 or the support of housing assistance programs;

o Full Circle Communities - $83,828 for a supportive housing development in Highwood, Illinois;

o Lake County Community Development - $30,000 program administration; and

o Lake County Community Development - $77,703 Zion Woods holdback.

*PUBLIC WORKS, PLANNING AND TRANSPORTATION COMMITTEE*

32 21-0468

Joint resolution authorizing a contract with SKC Construction, Inc., Elgin, Illinois, in the amount of $42,753.55 to provide for the crack sealing of hot-mix asphalt and concrete pavements, where necessary, on various County highways under the Illinois Highway Code, appropriating $55,000 of Motor Fuel Tax funds.

∙ Lake County’s Crack Sealing Program is an annual preventative maintenance program consisting of applying crack sealing at various locations to prevent the intrusion of water and incompressible material into the cracks and to reinforce the adjacent pavement.

∙ There was a public call for bids, and a total of two bids were received, ranging from $42,753.55 to $64,384.55, and the lowest responsible bidder is SKC Construction, Inc., Elgin, Illinois, in the amount of $42,753.55.

∙ This project is included in the Transportation Improvement Program with construction in 2021, and designated as Section 21-00000-04-GM.

33 21-0469

Joint resolution authorizing a contract with Payne and Dolan, Inc., Antioch, Illinois, in the amount of $458,738.34 for annual hot-mix asphalt maintenance of various roads on the County highway system under the Illinois Highway Code, appropriating $551,000 of Motor Fuel Tax funds.

∙ Lake County’s Hot-Mix Asphalt Patching Program is an annual preventative maintenance program that preserves the surface quality and extends the life of County highways.

∙ There was a public call for bids, and a total of five bids were received, ranging from $458,738.34 to $577,969.94, and the lowest responsible bidder is Payne and Dolan, Inc., in the amount of $458,738.34.

∙ This project is included in the Transportation Improvement Program with construction in 2021, and designated as Section 21-00000-13-GM.

34 21-0470

Joint resolution authorizing a contract with Corrective Asphalt Materials, LLC, South Roxana, Illinois, in the amount of $430,953.85 for the application of a pavement rejuvenator on various County highways, appropriating $518,000 of Matching Tax funds.

∙ Lake County’s Pavement Rejuvenator Program is an annual preventative maintenance program consisting of applying a pavement rejuvenator, a maltene based spray, on all new hot-mix asphalt roadway surfaces completed in the prior year’s reconstruction and resurfacing projects.

∙ The pavement rejuvenator has been found to add about five years of life to the pavement.

∙ There was a public call for bids, and a total of one bid was received in the amount of $430,953.85, and the responsible bidder is Corrective Asphalt Materials, LLC, in the amount of $430,953.85.

∙ This project is included in the Transportation Improvement Program with construction in 2021, and designated as Section 21-00000-16-PP.

35 21-0471

Joint resolution appropriating $50,000 of County Bridge Tax funds for Fiscal Year (FY) 2021 engineering services, water quality monitoring services, watershed workgroup dues, and materials needed to meet the requirements of the Illinois Environmental Protection Agency (IEPA) General National Pollutant Discharge Elimination System (NPDES) ILR40 Permit for Lake County.

∙ Lake County is a municipal separate storm sewer system (MS4) community that is required to comply with the IEPA General NPDES ILR40 Permit that became effective on March 1, 2016.

∙ Permit requirements include new program enhancements, implementation of Best Management Practices, watershed workgroup participation, and water quality monitoring activities that will require the use of engineering and miscellaneous services, contract services, dues, and materials, and is designated as Section 21- 00000-19-GM.

36 21-0472

Joint resolution authorizing a contract with MYS, Inc., Palos Heights, Illinois, in the amount of $285,775 for the Buffalo Grove Road Bridge Railing Rehabilitation, appropriating $343,000 of County Bridge Tax funds.

∙ The Buffalo Grove Road bridge railings will be rehabilitated including the removal, repair, painting, and reinstallation of the railings installed on the bridge parapets and adjacent retaining walls.

∙ There was a public call for bids, and a total of four bids were received, ranging from $285,775 to $406,388, and the lowest responsible bidder is MYS, Inc., in the amount of $285,775.

∙ This project is included in the Transportation Improvement Program with work planned to be completed in 2021, and designated as Section 20-00254-04-BR.

37 21-0476

Joint resolution authorizing an agreement with the Village of Lake Villa (Village) relating to the intersection improvements at Fairfield Road and Monaville Road. 

∙ The Village has an existing sanitary sewer forcemain that must be relocated to accommodate the intersection improvement.

∙ A majority of the forcemain is located within a superior easement which causes Lake County to be responsible for the cost of its relocation, estimated to be $70,000.

∙ The Village has requested the County also pay for relocation of the portion that is not within the superior easement in exchange for vacation of the superior easement, estimated to be $40,000, and the Village would be responsible for all costs should the forcemain need to be modified or relocated in the future.

∙ The Village would also like to provide a future non-motorized connection from Amber Lane west to the Grant Woods Forest Preserve trail for which the County would participate in accordance with the non-motorized policy.

∙ This project is included in the Transportation Improvement Program with construction planned to begin in 2021, and designated as Section 15-00120-06 -CH.

38 21-0525

Resolution authorizing an intergovernmental agreement with the Village of Lake Zurich, stating the terms and conditions for noise wall guidelines and restrictions along Quentin Road between Illinois Route 22 and White Pine Road.

∙ Quentin Road was recently improved from two to five lanes, including non-motorized facilities, between Illinois Route 22 and White Pine Road. 

∙ The improvement included the construction of noise walls at certain locations as required by federal guidelines.

∙ This IGA with the Village of Lake Zurich establishes guidelines and restrictions for fence extensions and use of the area between the right-of-way line and the noise wall.

39 21-0527

Joint resolution authorizing separate agreements with the Village of Hawthorn Woods, Ela Township Road District, and Fremont Township Road District for the proposed intersection improvements at Gilmer Road and Midlothian Road.

∙ The intersection of Gilmer Road at Midlothian Road will be widened and reconstructed, inclusive of non-motorized improvements.

∙ The Village of Hawthorn Woods desires the County to install a multi-use path along Gilmer Road and Midlothian Road as part of the improvement, and will reimburse Lake County for the engineering, land acquisition, and construction costs associated with this work, estimated to be $240,278.

∙ The Ela Township Road District desires the County to install sidewalk as part of the improvement along Gilmer Road, and will reimburse the County for the engineering and construction costs associated with this work, estimated to be $8,147.

∙ The Fremont Township Road District desires the County to install sidewalk as part of the improvement along Gilmer Road. The Fremont Township Road District also maintains West Sylvan Drive South within the project limits that requires resurfacing and will reimburse the County for the engineering and construction costs associated with this work, estimated to be $452,750.

∙ Each agreement has been approved by the respective agency and the project is included in the Transportation Improvement Program, and designated as Section 10-00079-16-CH.

40 21-0546

Joint resolution authorizing a contract with Data Transfer Solutions, LLC, Orlando, Florida, in the amount of $271,200 for licensing, implementation, configuration and training plus $36,100 for annual maintenance and hosting services for the Computer Maintenance Management System (CMMS), VUEworks software.

∙ The County provides retail sewer and water services to approximately 33,000 customers and provides wholesale sewer service to nineteen municipalities in various locations within Lake County and manages and maintains three water reclamation facilities, eight sewer systems and 13 water systems.

∙ The County requested proposals for a CMMS software solution built specifically for use in the water/wastewater industry to support management and maintenance of all assets in Public Works and integration with Geospatial Information Systems (GIS) and capable of interfacing with Oracle I-procurement module for asset procurement and data sharing.

∙ A Request for Proposals (RFP) was issued for purpose of selecting a short list of qualified firms to provide a demonstration of their software and related implementation services and the County received request for proposals for this work from 11 vendors.

∙ Following evaluation of the proposals and qualifications of the vendors, the County developed a short list of four vendors to receive an invitation to demonstrate their software products and services.

∙ Based on the RFP review, demonstration and interview, Lake County selected Data Transfer Solutions, LLC as the most qualified vendor for Lake County.

41 21-0547

Joint resolution authorizing Modification Number One for Professional Services Agreement Number 20146 with RHMG Engineers, Inc., Mundelein, Illinois, to provide preliminary and final engineering services for the Des Plaines River Water Reclamation Facility Bar Screen Replacement Project and final engineering services New Century Town Water Reclamation Facility Bar Screen Replacement Project.

∙ The Des Plaines River (DPR) and New Century Town (NCT) Water Reclamation Facilities (WRF) utilize metal bar screens to capture and remove debris from the sewage flow prior to the treatment process. The bar screens at NCT have reached the end of their useful life and need to be replaced.

∙ A recent inspection at DPR revealed severe deterioration of one of the bar screens and the need for replacement. This project will include the replacement of two bar screens at NCT and one bar screen at DPR.

∙ In January 2021 Lake County Public Works authorized a contract with RHMG Engineers, Inc. for the preliminary engineering services for the NCT Bar Screen Replacement in the amount of $49,110 and a subsequent agreement for $4,950 for DPR Bar Screen Assessment. The initial agreement for preliminary engineering services was intended to be amended to include final engineering services which is consistent with the County’s experience in multi-phase professional contracts.

∙ This contract modification will provide preliminary and final engineering design services for DPR and final engineering design services for the NCT. The additional scope authorizes RHMG Engineers, Inc. to design and prepare final engineering plans and specifications for process mechanical, structural, electrical and control items and to assist in the bidding process.

∙ Contract Modification Number One increases the amount of Engineering Design Services contract by $200,428 from $54,060 to $254,488.

∙ In accordance with Article 8, Section 101 (1) of the Lake County Purchasing Ordinance it is hereby requested that the Purchasing Agent be authorized to enter into Contract Modification Number One.

*FINANCIAL AND ADMINISTRATIVE COMMITTEE*

42 21-0486

Resolution authorizing a one-year renewal with CDW Government (CDW-G), Vernon Hills, Illinois, for Cisco SMARTnet software maintenance in the amount of $68,905.47.

∙ Information Technology (IT) recommends a one-year renewal for Cisco SMARTnet, which currently facilitates rapid support to all network equipment affecting network switches, virtual private network (VPN), and internet connectivity.

∙ Pursuant to article 10-101 of the Lake County Purchasing Ordinance, Cooperative Purchasing, Lake County may participate in a cooperative purchasing agreement for the procurement of goods, services, or professional agreement.

∙ A cooperative purchasing contract has been identified with CDW-G through the National Intergovernmental Purchasing Alliance (NIPA) 2018011-01 to procure the needed goods, services, or professional services competitively solicited and awarded.

43 21-0437

Resolution authorizing an agreement with Wiss, Janney, Elstner Associates, Inc., Northbrook, Illinois, for engineering construction administration services at the Adult Probation Building in the amount of $53,500.

∙ Asset preservation projects, including the structural reinforcement of the Adult Probation Building’s Roof Truss System, were identified within the Fiscal Year (FY) 2021 Facility Assessment Program.

∙ Wiss, Janney, Elstner Associates Inc. has integral knowledge of the roof truss system and is the designer of record for the truss reinforcement.

∙ Construction administration services, including submittal review and installation oversight, are required to ensure conformance to the design details.

∙ In accordance with the Local Government Professional Services Selection Act, a firm may be selected directly by the County based on a prior satisfactory relationship.

44 21-0491

Resolution approving a contract with The Master’s Touch, LLC, Spokane, Washington, in the estimated amount of $32,915, plus postage, for print and mailing services of real estate tax bills.

∙ The Lake County Treasurer’s Office has identified a vendor to provide services for the printing and mailing of real estate tax bills, envelopes, and other related literature.

∙ The Master’s Touch, LLC has provided quotes to print and mail approximately 262,000 parcels for the Lake County real estate tax mailing, 5,000 parcels for the mobile home tax mailing, certified mailings for notice of tax sale for delinquent

properties, and services to reprint tax bills for special adjustments due to errors. ∙ The Treasurer further identified a service through The Master’s Touch, LLC to offer the option to provide taxpayers the ability to receive electronic copies. This would reduce the cost of printing and mailing tax bills.

∙ Pursuant to the Counties Code, Chapter 55 of the Illinois Compiled Statutes (55 ILCS 5/3-10005.1) the County Treasurer has the authority to control the internal operations of his or her office and to procure the necessary equipment, materials and services to perform the duties of the Office.

∙ This contract shall be a two-year contract through December 31, 2022 in an annual estimated cost of $32,915 based on agreed upon unit costs, plus the cost of postage.

45 21-0555

Resolution authorizing the appointment of John Light, Human Resources Director, as the Lake County Deferred Compensation 457(b) Plan’s Authorized Agent. 

∙ On November 12, 2019, Lake County appointed Christine Kopka, Assistant Director of Human Resources and Risk Manager, as Lake County’s authorized agent for its deferred compensation plan under Internal Revenue Code 457(b) for services with ICMA-RC.

∙ With the resignation of Christine Kopka, Human Resources desires that John Light, Human Resources Director, be appointed as Lake County’s authorized agent for its deferred compensation plan under Internal Revenue Code 457(b) for services with ICMA-RC.

46 21-0544

Resolution authorizing an agreement with NEOGOV, El Segundo, California, for an applicant tracking and recruitment onboarding system for Lake County, Illinois, for a one-year period, with renewal options in an estimated first year amount of $53,869.

∙ Lake County’s existing applicant tracking and recruitment system contract expires on June 30, 2021.

∙ A multi-departmental team was established to identify, develop, solicit, and evaluate an applicant tracking and recruitment onboarding system.

∙ The Lake County Purchasing Division received and evaluated proposals from 14 firms and interviews were held with the top two ranked firms; following a comprehensive review of the submitted proposals and the interview presentations, ?///Ωsdxcfvgaqw`````NEOGOV was identified as the most qualified and most favorable for Lake County. 

∙ The NEOGOV system provides a comprehensive applicant tracking system, a user-friendly candidate mobile application, and a professional onboarding platform that will allow Lake County to attract and hire high quality diverse candidates for open positions.

∙ This resolution authorizes a one-year contract agreement, with four, one-year renewals, with NEOGOV for an applicant tracking and recruitment onboarding system. Year one’s cost is $53,869 and includes program implementation. Year two’s cost includes the onboarding application cost of $78,542. A five percent annual increase will start in the third contract year.

47 21-0612

Resolution approving a Collective Bargaining Agreement contract between the County of Lake, Lake County Sheriff and the Metropolitan Association of Police (MAP) 777.

∙ The last multi-year successor agreement expired in 2016. This agreement will be retroactive to December 1, 2016 and continued through November 30, 2020. 

∙ This agreement effects 17 positions in the Sheriff’s Department 

∙ As part of the agreement wage increases are as follows:

o Beginning December 1, 2016, a 2.35 percent increase;

o Beginning December 1, 2017, 2.65 percent increase;

o Beginning December 1, 2018, a 2.75 percent increase; and

o Beginning December 1, 2019, a 2.85 percent increase.

∙ The Agreement includes a provision that Martin Luther King, Jr. Holiday is now a fixed holiday.

∙ Sick time is excluded from the calculation of overtime.

48 21-0552

Resolution authorizing line-item transfers between various funds for the purpose of transferring previously approved funds in Fiscal Year (FY) 2020. 

∙ Line-item transfers in various funds between line-items in FY 2020 budget are needed to align the budget with correct expense accounts.

∙ The County Board must approve line-item transfers under certain conditions.

∙ A listing of the various transfers is attached to the resolution.

∙ This action does not increase budget authority; it simply transfers previously approved budget authority.

49 21-0553

Resolution authorizing emergency appropriations for Fiscal Year (FY) 2021 in various funds for certain projects, items, and activities budgeted in the prior year and not completed.

∙ Since all unused appropriations lapse at the end of each FY, it is necessary to “carry over” unspent budget authority from one FY to the next under certain conditions as defined in the County's Budget Policies.

∙ These carryover requests include contracts which were unable to be completed in FY 2020 and uncompleted or ongoing projects.

∙ These items must be authorized through what is termed an “emergency appropriation” in order to transfer the budget authority that was previously granted in FY 2020 to FY 2021.

50 21-0604

Resolution extending the declaration of emergency due to Coronavirus disease (COVID-19) in Lake County, Illinois, until the Governor of Illinois lifts the State’s declaration of emergency, but no longer than May 11, 2021.

∙ On March 9, 2020, Illinois’ State Governor announced a state of emergency decree in response to COVID-19.

∙ Lake County took immediate action to mitigate the local impact and ensure continuity of governmental operations through the issuance of a declaration of emergency proclamation on March 13, 2020. It activated community mitigation plans and expedited response time without circumventing constitutional protections of its citizens.

∙ Subsequent extensions were approved by the Lake County Board. On March 9, 2021 the Lake County Board further extended the declaration until the Governor of Illinois lifted the State’s declaration of emergency but no later than April 13, 2021. The resolution also called for the continued operation of the Lake County Emergency Operations Plan and Lake County Health Department Emergency Operations Plan, pursuant to Illinois law, for at least 14 days after the termination of the declaration of emergency proclamation.

∙ This resolution further extends the proclamation until the Governor of Illinois lifts the State’s declaration of emergency, but no later than May 11, 2021, so that Lake County, by and through its Emergency Management Agency and Health Department, may continue to coordinate county and municipal resources and response activities. It suspends certain provisions and procedures for the conduct of county business in an effort to protect the health and safety of persons and provides emergency assistance pursuant to Illinois law.

51 21-0627

Resolution ratifying an Intergovernmental Agreement between Lake County, the Lake County Health Department and Community Health Center, and the City of Waukegan.

∙ There was a need to provide a mass vaccination site to the residents of Lake County in response to the COVID-19 pandemic.

∙ A location owned by the City of Waukegan was identified for the use of the mass vaccination site.

∙ Under the terms of the agreement, the use of the premises will extend through July 31, 2021 unless terminated earlier by written agreement. There will be no rental cost associated with the use of the premises.

∙ This action ratifies the Intergovernmental Agreement the County Board Chair authorized under emergency authority.

*ETHICS AND OVERSIGHT COMMITTEE*

52 21-0513

Ordinance amending the Lake County Ethics and Conduct Code for the purpose of establishing an independent Ethics Commission.

∙ During their Fiscal Year (FY) 2020 meetings, the Ethics and Oversight Committee members expressed an interest in exploring the option of appointing an independent Ethics Commission for the purpose of reviewing, investigating, and hearing complaints.

∙ At the Committee’s January 27, 2021 meeting, a presentation was provided of possible ordinance amendment options. The Committee provided staff direction to draft amendments to the Ethics and Conduct Code that would establish an independent Ethics Commission.

∙ At its February 24, 2021 Committee meeting, draft language for an amended ordinance was provided and reviewed by the Ethics and Oversight Committee members and an outline of proposed procedures that would be managed by the independent Commission.

∙ The draft Code incorporates comments provided at the February Ethics and Oversight Committee meeting. Subsequent to adoption, an application process would be created as the first step in the assembly of the independent Ethics Commission.

*LAW AND JUDICIAL COMMITTEE*

53 21-0485

Joint resolution approving Change Order Number One with MTG Management Consultants, LLC Seattle, Washington for professional consulting and project management services for the implementation of the Integrated Case Management System (ICMS), in the amount not to exceed $543,104 and emergency appropriation of $300,000 in the Electronic Citation Fund.

∙ In April 2019, a contract was awarded to MTG Management Consultants for professional consulting and project management services for the implementation of the ICMS for an initial term of two years in the amount of $933,000, with the option to renew for an additional one year, subject to acceptable performance and appropriation of sufficient funds.

∙ The ICMS is still on track to Go Live in April 2022 so there is a need to renew for the additional year to provide project and organizational change management services.

∙ Additionally, the justice agencies have identified a need for support from MTG for a period of four months post Go Live to establish an ICMS operational group, facilitate the initial road map for future configuration enhancements, transition responsibilities for ongoing ICMS management to Lake County personnel, and complete any final implementation project management activities.

∙ In accordance with Article 8, Section 101 (2) of the Lake County Purchasing Ordinance, this Change Order is germane to the original contract as signed and is in the best interest of Lake County.

∙ Change Order One is in a not to exceed amount of $543,104, increasing the contract from $933,000 to $1,476,104.

∙ Funding for the remainder of the project will expend the balance of Integrated Justice Funds along with an emergency appropriation of $300,000 from Electronic Citation Fund.

*HEALTH AND COMMUNITY SERVICES COMMITTEE*

54 21-0123

Board of Health Report.

55 21-0479

Joint resolution accepting the Illinois Department of Public Health (IDPH) grant and authorizing an emergency appropriation in the amount of $1,750,000 for the COVID-19 Mass Vaccination grant.

∙ The $1,750,000 IDPH grant will be used for contractual staffing and indirect costs. 

∙ The $1,750,000 in additional grant funding has not been previously appropriated because the grant resources were secured after the County’s adoption of the Fiscal Year (FY) 2021 budget.

∙ The grant award will be for the period December 1, 2020 through November 30, 2021.

56 21-0452

Joint resolution approving the fifth amendment to the 2019 United States Housing and Urban Development (HUD) Annual Action Plan (AAP).

∙ HUD announced a third round of Community Development Block Grant Coronavirus relief funds (CDBG-CV3) through the CARES Act to Lake County in the amount of $3,063,537.

∙ Applications from community partners were submitted on January 11, 2021. 

∙ Funding recommendations were reviewed and approved by the Housing and Community Development Committee (HCDC) on March 10, 2021.

57 21-0454

Joint resolution approving the Program Year (PY) 2021 Video Gaming Revenue grant funding recommendations in the amount of $713,260.

∙ The Lake County Board annually acts on the Video Gaming Revenue (VGR) award recommendations that are developed on the basis of the VGR policy. The policy outlines procedures for: capturing video gaming administrative, legal, and enforcement costs; and evaluating and possibly funding social programs, projects (excluding capital improvements), and/or services that benefit Lake County residents.

∙ The Policy specifies that periodic revisions may be made by the County Board through periodic review of the Policy. Most recently, at its November 2020 meeting, the County Board amended the policy to provide ongoing, dedicated funding for 211 services. This funding is to be set aside from the competitive award process.

∙ In January 2021, Community Development received applications for $713,260 in available VGR funds.

∙ On March 10, 2021, the Housing and Community Development Commission (HCDC) approved VGR funding recommendations detailed in the attached memo, totaling $713,260 for the following:

o 211 information and referral services;

o Gambling education and outreach;

o Gambling addiction services;

o Financial literacy services; and

o Behavioral health services.

*PUBLIC WORKS, PLANNING & TRANSPORTATION COMMITTEE*

58 21-0571

Resolution supporting the name change of Squaw Creek to Manitou Creek in Lake County.

59 21-0475

Joint resolution authorizing a contract with Campanella and Sons, Inc., Wadsworth, Illinois, in the amount of $2,610,260.43 for the intersection improvement of Fairfield Road at Monaville Road and appropriating $3,195,000 of ¼% Sales Tax for Transportation funds.

∙ The intersection of Fairfield Road at Monaville Road will be improved with a roundabout.

∙ There was a public call for bids, and a total of four bids were received, ranging from $2,610,260.43 to $3,374,580.34, and the lowest responsible bidder is Campanella and Sons, Inc., in the amount of $2,610,260.43.

∙ The project requires a 90-day closure of the intersection to construct the roundabout, and the contract includes an incentive to the contractor for opening the road early and a disincentive if the closure goes beyond the planned 90 days.

∙ The detour incentive is $5,000 per day for a maximum of 10 days and the disincentive is $6,500 per day without a maximum. Reducing the duration of the closure is a direct benefit to motorists including first responders and area schools. 

∙ This project is included in the Transportation Improvement Program with construction planned to begin in 2021, and designated as Section 15-00120-06

60 21-0524

Joint resolution authorizing an agreement with TranSystems Corporation, Schaumburg, Illinois, for Phase I professional engineering services for improvements along Old McHenry Road, from Abbey Glenn Drive to Bonnie Lane, and along Quentin Road, from Old McHenry Road to Illinois Route 22, including a possible grade separation at the Canadian National railroad tracks, at a maximum cost of $6,177,075, and emergency appropriating $7,415,000 of Motor Fuel Tax fund balance made available through the Rebuild Illinois Bond funds.

∙ Old McHenry Road, County Highway 32, from Abbey Glenn Drive to Bonnie Lane, and Quentin Road, County Highway 5, from Old McHenry Road to Illinois Route 22, will be evaluated for widening and reconstruction, non-motorized improvements, and intersection improvements.

∙ Lake County selects professional engineering firms in accordance with the Local Government Professional Services Selection Act, 50 ILCS 510/1 et. seq.

∙ The Lake County Division of Transportation’s (LCDOT) Consultant Selection Process has been approved by the Federal Highway Administration and the Illinois Department of Transportation, and the firm selected for this project was selected in accordance with this approved process.

∙ LCDOT received and evaluated Statements of Interest and Qualifications from eight professional firms, of which three were short-listed and presented to a consultant selection committee.

∙ $7,415,000 of Motor Fuel Tax funds will be appropriated through excess revenues that have fallen into fund balance and made available through the Rebuild Illinois Bond funds.

∙ This project is included in the Transportation Improvement Program and designated as Section 19-00999-65-ES.

61 21-0526

Joint resolution appropriating $1,695,000 of ¼% Sales Tax for Transportation funds for the acquisition of necessary right-of-way, by agreement or condemnation, and other right-of-way costs associated with the intersection improvement at Hunt Club Road at Washington Street.

∙ The intersection of Hunt Club Road at Washington Street will be improved with the addition of turn lanes, traffic signal modification, and installation of new bike path and sidewalk.

∙ Preliminary plans and right-of-way plats identifying the right-of-way needs for the improvement have been prepared.

∙ This project is included in the Transportation Improvement Program and targeted for a letting in 2022, and designated as Section 17-00095-19-CH.

62 21-0548

Joint resolution authorizing an Intergovernmental Agreement (IGA) with the Village of Mundelein (“Village”) for the purpose of purchasing the property to construct a water reservoir.

∙ In January 2021, the Committee authorized Public Works to pursue the purchase of a 5.45-acre site owned by the Village of Mundelein, that is within the Vernon Hills village limits, to support the construction of a two-million-gallon water reservoir which will expand the storage capacity of the Village of Vernon Hills water system. 

∙ The Village of Mundelein is supportive of the project and on March 8, 2021, its Board approved an IGA to sell the property to the County at a negotiated price of $425,000.

∙ The IGA establishes the terms and conditions of the closing of the transaction and an easement is granted to the Village for access to its existing buried sewer main and authorizes the Chair of the County Board and the County Clerk to execute said agreement.

63 21-0549

Joint resolution authorizing an agreement with RHMG Engineers, Inc., Mundelein, Illinois, in the amount of $224,090 for final engineering design services for a new two-million-gallon reservoir in the Vernon Hills Water System.

∙ This system serves approximately 25,000 residents in the Village of Vernon Hills and surrounding areas and requires additional storage capacity to protect users in the event of increased water demand or emergency circumstances.

∙ RHMG Engineers, Inc. conducted a conceptual analysis, aided in the site selection, and will design a two-million-gallon water reservoir at 240 W. Greggs Parkway, Vernon Hills, Illinois.

∙ The original contract was awarded through a full and open competition. The current award is in accordance with the prior relationship provisions of the Local Government Professional Services Selection Act, 50 ILCS 510/1 et. Seq.

*FINANCIAL AND ADMINISTRATIVE COMMITTEE*

64 21-0481

Resolution authorizing a contract with Sidi Spaces LLC (doing business as BizBox), Phoenix, Arizona, in the amount of $96,784.20 for the purchase of a BizBox mobile satellite trailer.

∙ The Lake County Clerk’s Office applied for and received a grant from the Center for Tech and Civic Life. These funds need to be used for the purposes of planning and operationalizing safe and secure election administration, voter education and outreach, updated training as well as support technology improvements for voting in Lake County.

∙ To facilitate the Lake County Clerk’s goals of voter outreach, education and other election related services, the Clerk’s Office identified a need for a mobile satellite trailer. Purchasing a specialized trailer made for delivering County Clerk services was identified to meet these needs, as well as provide these specialized services in a more convenient and personalized manner throughout the county.

∙ The BizBox which is the name of the specialized trailer is unrivaled in the market. No other product was found that could meet the high level of security and functionality required. BixBox can be tailored to function in a diverse variety of rolls to support evolving needs. After visiting other counties that own a Bizbox, it was determined that this would also fulfil Lake County’s need for a mobile satellite to provide innovative and convenient services across our large county.

∙ Pursuant to the Counties Code, Chapter 55 of the Illinois Compiled Statutes (55 ILCS 5/3-2003.2) the County Clerk has the authority to control the internal operations of his or her office and to procure the necessary equipment, materials and services to perform the duties of the Office.

∙ The Lake County Clerk has agreed that the award shall be expended on specific election administration needs which include non-partisan voter education, voting equipment or supplies and election administration equipment and she may allocate funds among those needs. Purchasing this unique item will support the grant requirements in areas of secure election administration, voter education and community outreach as well as voter education and other election services.

Resolution authorizing a contract with National Auto Fleet Group of Watsonville, California, in the amount of $37,941.18 for the purchase a 2022 Ford F-250 XL truck.

∙ The Lake County Clerk’s Office applied for and received a grant from the Center for Tech and Civic Life. These funds need to be used for the purposes of planning and operationalizing safe and secure election administration, voter education and outreach, updated training as well as support technology improvements for voting in Lake County.

∙ The Clerk’s Office identified the need for a vehicle with towing capacity to safely facilitate transportation of a mobile satellite trailer designed to facilitate a variety of Lake County Clerk tasks. The 2022 Ford F-250 XL was selected to meet this need based on the Lake County Division of Transportation’s (LCDOT) feedback that it would be safe and effective to the mobile satellite trailer.

∙ National Auto Fleet Group is a vendor associated with LCDOT and is currently used for purchasing trucks for county purposes.

∙ Pursuant to the Counties Code, Chapter 55 of the Illinois Compiled Statutes (55 ILCS 5/3-2003.2) the County Clerk has the authority to control the internal operations of his or her office and to procure the necessary equipment, materials and services to perform the duties of the Office.

∙ The Lake County Clerk has agreed that the award shall be expended on specific election administration needs which include non-partisan voter education, voting equipment or supplies and election administration equipment and she may allocate funds among those needs. Purchasing this vehicle will support the grant requirements in areas of both community outreach as well as voter education and other election services.:

66 21-0609

Resolution authorizing an emergency appropriation transfer from the General Fund (Fund 101) long term capital funding to the Capital Improvement Fund (Fund 106) in the amount of $5,000,000 along with the appropriation of $5,000,000 for capital expenses in the Capital Improvement Fund.

∙ As discussed at the Financial and Administrative Committee meeting on April 1, 2021, the approved Fiscal Year (FY) 2021 capital expenditures Capital

Improvement Fund, Construction Capital Projects will be shifted from the demolition of Winchester House to the design and planning of the Sheriff’s Public Safety Facility and Consolidated 911, Emergency Operations Center (EOC), and

Emergency Telephone System Board (ETSB) facility in Libertyville.

∙ The Financial and Administrative Committee also provided direction to emergency appropriate funding from funds set aside for long term capital projects to fully fund the demolition of Winchester House in FY 2021 in the amount of $5,000,000.

∙ These funds will be transferred from the General Fund as an expense (Transfer To Other Fund) and received by the Capital Improvement as a revenue (Transfer From Other Fund), both in the amount of $5,000,000.

∙ In addition, an emergency appropriation is necessary in the Capital Improvement Fund for the $5,000,000 that will be transferred to be used for capital expenses.

*NEW APPOINTMENTS*

67 21-0560

Ordinance providing for the appointment of John Wasik as Alternate Director of the Central Lake County Joint Action Water Agency.

68 21-0576

Resolution providing for the appointment of Morris (Moe) Ban as a member of the West Skokie Drainage District.

69 21-0595

Resolution providing for the appointment of Robert Meister as trustee of the Greater Round Lake Fire Protection District.

70 21-0599

Resolution providing for the appointment of John Wasik as an alternate member of the Solid Waste Agency of Lake County (SWALCO).

71 21-0601

Resolution providing for the appointments of Darryl Rader and Steve Smart as members of the Lake County Workforce Development Board.:

72 21-0603

Resolution providing for the appointment of Jennifer Paulus as a member of the Lake County Emergency Telephone System Board (ETSB).

73 21-0433

Resolution providing for the appointment of Marc Jones as a member of the Lake County Public Aid Committee.

74 21-0613

Resolution providing for the appointment of Gina Roberts as Vice-Chair to the Diversity and Inclusion Committee, Michael Danforth as a member to the Financial and Administrative Committee, Catherine Sbarra as a member to the Legislative Committee and Ethics and Oversight Committee, and Linda Pedersen as Vice-Chair to the Ethics and Oversight Committee.

75 21-0630

Resolution providing for the appointment of Jessica Albert as a member of the Avon-Fremont Drainage District.

76 21-0635

Resolution providing for the appointment of Catherine Sbarra as a member of the Stormwater Management Commission.

PETITIONS, CORRESPONDENCE, MISCELLANEOUS BUSINESS, AND MEMBER REMARKS

77 21-0622

Bond for Chris Call and Camilla Dadey as members of the West Skokie Drainage District of Lake County, in the amount of $1,000 each, to be received and placed on file.

Adjourn this Regular September 2020 Session of the County Board of Lake County until May 11, 2021.

https://lakecounty.legistar.com/View.ashx?M=A&ID=828974&GUID=50B329F5-A554-48DC-92AF-B8ED17540856