Village of Antioch Board of Trustees met April 26.
Here are the minutes provided by the board:
I. CALL TO ORDER
Mayor Gartner called the April 26, 2023 regular meeting of the Board of Trustees to order at 6:30pm at the Antioch Municipal Building located at 874 Main Street, Antioch, IL and via Zoom.
II. PLEDGE OF ALLEGIANCE
The Mayor and Board of Trustees led the Pledge of Allegiance.
III. ROLL CALL
Roll call indicated the following Trustees were present: Pierce, Macek, Pedersen, Bluthardt, Burman and Dominiak. Also present were Mayor Gartner, Attorney Vasselli, Administrator Keim and Clerk Romine.
IV. Absent Trustees Wishing to Attend Remotely
There were no Trustees attending remotely.
V. Mayoral Report
1. Jim Kinney Recognition and Retirement – Mayor Gartner recognized Jim Kinney for his 38 years of service with the State Bank of the Lakes. A proclamation was presented to Jim.
2. AUGS State Champions Jordan Phelan and Jacob Smith
Mayor Gartner recognized Jordan Phelan who competed on the 2022 boys track team for the Antioch Upper Grade School (AUGS). Mayor Gartner shared highlights from Jordan’s season, which ultimately led to his first place achievement in the shotput, scoring a 46 ft. 7 in. throw; 2 feet further than any other competitor.
Mayor Gartner also recognized Jacob Smith for his 2023 IESA Wrestling State Champion title. Jordan had an undefeated season with a record of 35-0, and won various titles throughout the season, including a national tournament in which he placed fourth for his age group and weight.
Citizens Wishing to Address the Board
There were no citizens wishing to address the board.
VI. Consent Agenda
Trustee Dominiak moved, seconded by Trustee Pedersen, to approve the following consent agenda items as presented:
1. Approval of the April 12, 2023 Regular Meeting Minutes as presented.
2. Approval of a Resolution authorizing a Special Event Liquor License for the Teamster Horsemen Chapter 25 North for their Open House Event on May 20, 2023; waiving all fees - Resolution No. 23-21
3. Approval of a Resolution authorizing a Special Event Liquor License for the Teamster Horsemen Chapter 25 North for their Heroes Ride Event on June 24, 2023; waiving all fees - Resolution No. 23-22
Upon roll call, the vote was:
YES: 6: Pierce, Macek, Pedersen, Bluthardt, Burman and Dominiak.
NO: 0.
ABSENT: 0.
THE MOTION CARRIED.
VII. Regular Business
4. Consideration and approval of payment of accounts payable as prepared by staff in the amount of $350,255.12 – Trustee Macek moved, seconded by Trustee Bluthardt, to approve payment of accounts payable in the amount of $350,255.12. Upon roll call, the vote was:
YES: 6: Pierce, Macek, Pedersen, Bluthardt, Burman and Dominiak.
NO: 0.
ABSENT: 0.
THE MOTION CARRIED.
5. Consideration and approval of an Ordinance granting a variance for a monument sign setback located at 1120-1140 Main Street – Trustee Macek moved, seconded by Trustee Pedersen, to approve Ordinance No. 23-04-08 granting a variance for a monument sign setback located at 1120-1140 Main Street, waiving the second reading. Trustee Pedersen asked about the location of the sign. Director Garrigan confirmed that the Planning and Zoning Board determined a more appropriate location is just north of the original application to be parallel with the existing building.
Upon roll call, the vote was:
YES: 6: Pierce, Macek, Pedersen, Bluthardt, Burman and Dominiak.
NO: 0.
ABSENT: 0.
THE MOTION CARRIED.
6. Consideration and approval of a Commercial Solar Farm Ordinance – Trustee Macek moved, seconded by Trustee Pierce, to approve Ordinance No. 23-04-09 for Commercial Solar Farms, waiving the second reading.
Trustee Pedersen asked about the decommissioning bond for the solar field at $10,000/acre, and how future costs would be considered. Director Garrigan said it is a minimum, and an assessment of the overall cost of the solar farm would determine the value of the bond. There would likely be a clause in the bond to consider inflation. Director Garrigan added that the Village Board would be considering each application.
Trustee Pierce asked how enforceable the irrevocable bonds are. Attorney Vasselli is comfortable with this language.
Upon roll call, the vote was:
YES: 6: Pierce, Macek, Pedersen, Bluthardt, Burman and Dominiak.
NO: 0.
ABSENT: 0.
THE MOTION CARRIED.
7. Consideration and approval of a Resolution authorizing the Village Administrator to execute a contract with Mad Bomber Fireworks Productions to provide the annual fireworks show for the Village of Antioch in the amount of $38,000– Trustee Macek moved, seconded by Trustee Pedersen, to approve Resolution No. 23-23 authorizing the Village Administrator to execute a contract with Mad Bomber Fireworks Productions to provide the annual fireworks show for the Village of Antioch in the amount of $38,000. Upon roll call, the vote was:
YES: 6: Pierce, Macek, Pedersen, Bluthardt, Burman and Dominiak.
NO: 0.
ABSENT: 0.
THE MOTION CARRIED.
8. Consideration and approval of a Resolution authorizing the Village Administrator to enter into a master lease purchase agreement with the Tax-Exempt Leasing Corp, and to purchase six (6) 2023 Police Ford Interceptor Vehicles with the extended warranty for a total of $271,245 from Morrow Brothers Ford, Inc. as well as the purchase of graphics, rustproofing and emergency equipment for a total of $86,667.12 - Trustee Macek moved, seconded by Trustee Bluthardt, to approve Resolution No. 23-24 authorizing the Village Administrator to enter into a master lease purchase agreement with the Tax-Exempt Leasing Corp, and to purchase six (6) 2023 Police Ford Interceptor Vehicles with the extended warranty for a total of $271,245 from Morrow Brothers Ford, Inc. as well as the purchase of graphics, rustproofing and emergency equipment for a total of $86,667.12. Upon roll call, the vote was:
YES: 6: Pierce, Macek, Pedersen, Bluthardt, Burman and Dominiak.
NO: 0.
ABSENT: 0.
THE MOTION CARRIED.
9. Consideration and approval of a Resolution regarding the release and non-release of certain minutes of executive sessions - Trustee Dominiak moved, seconded by Trustee Macek, to approve
Resolution No. 23-25 regarding the release and non-release of certain minutes of executive sessions. Upon roll call, the vote was:
YES: 6: Pierce, Macek, Pedersen, Bluthardt, Burman and Dominiak.
NO: 0.
ABSENT: 0.
THE MOTION CARRIED.
Administrator Keim discussed the Veteran’s memorial zoom meeting he recently attending, and hopes to have soil information to the board in the coming weeks. Mayor Gartner presented the design for their 501c3 organization.
10. Consideration and approval of a the Operating Budget for Fiscal Year May 1, 2023 to April 30, 2024 - Trustee Macek moved, seconded by Trustee Burman, to approve the operating budget for fiscal year May 1, 2023 to April 30, 2024.
Director Heimbrodt provided a brief overview of the road program and the PASER system used to rate the pavement for the annual road resurfacing program, and identified the roads planned for this year. Trustees discussed truck routes, and their travel on Anita. Trustee Dominiak discussed the condition of Vos Court.
Administrator Keim said that will be reviewed and repaired. Trustee Pierce asked if roads on Trevor and Depot could be widened to incorporate a bike path and would like to consider that with future road programs.
Administrator Keim said where there’s enough room it can be considered. This project will be bid between July and October.
Administrator Keim presented a summary overview of the budget by fund and department. He said the only items added between drafts were ballistic vests, and additional IT work.
Trustee Pierce asked about the increase over the past year in the budget. Director Torres said the operations increased by approximately 2%. Trustee Pierce asked how many employees are being hired in this budget. Finance Director Torres responded 3 additional employees are included in the proposed budget, and added that most of the increase is attributed to increased costs, not additional items.
Trustee Bluthardt thanked staff for all of their efforts putting the budget together.
Trustee Dominiak discussed the budget process, and asked that it be more open in the future. She asked the board to consider what they would like Administrator Keim to do in terms of administration or project management. She discussed the costs associated with the hiring of an assistant administrator and the temporary projects in need of oversight. She thinks the position could be contracted so there is not a burden of a full-time employee.
Trustee Pierce discussed park infrastructure, and asked if we should be starting to plan for more park improvements. Administrator Keim responded that we are beginning to identify those needs with the development of a Park Master Plan.
Upon roll call, the vote was:
YES: 6: Pierce, Macek, Pedersen, Bluthardt, Burman and Dominiak.
NO: 0.
ABSENT: 0.
THE MOTION CARRIED.
VIII. Administrator’s Report
Administrator Keim discussed the advertisement of bids for the park project and thanked Jim Moran for the press coverage on the bid.
IX. Village Clerk’s Report
Clerk Romine announced that the Groot Spring Clean up is scheduled for tomorrow. Items need to be curbside by 6am for pickup with the program.
X. Trustee Reports
Trustee Pierce asked if a discussion on traffic safety could be added to the quarterly meeting.
Trustee Macek discussed the budget, and the loss of experienced personnel and salaries.
Trustee Pedersen asked Director Quilty to discuss the community input meeting held last week.
Director Quilty said there were 8 people in attendance, and asked the Board to commit to making accessibility a priority. She also asked the Board to encourage people to attend the community input meeting on May 9 at the Senior Center. Trustee Pedersen said she will hopefully be adding more money to the budget next year for Centennial Park.
Trustee Dominiak asked when architectural drawings will be prepared for the new village hall and public works facilities. Administrator Keim said the first phase of the effort included meetings with staff, and a space needs analysis. Conceptual drawings will be prepared over the next couple of weeks.
Mayor Gartner reported that he attended Lobby Day at Springfield last week, and found it to be very productive. He discussed the Local Government Distributive Fund (LGDF) and a grant awarded to the Village of Antioch in previous years for a bike trail along Route 59.
EXECUTIVE SESSION – Personnel and Pending Litigation, Lease of Village Property, Collective Bargaining – The Mayor and Board of Trustees did not go into executive session.
XI. ADJOURNMENT
There being no further discussion, the Village Board of Trustees regular meeting adjourned at 7:27 pm.
https://www.antioch.il.gov/download/village_board/Minutes/2023/04-26-23-VB-Minutes.pdf
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