City of North Chicago Finance/Audit Committee met Aug. 21.
Here are the minutes provided by the committee:
Alderman Allen called the meeting to order.
ROLL CALL:
Present: Jackson, Coleman, Evans, Allen, Smith, Murphy, January
Absent: None
I. DISCUSSION OF FINANCE/AUDIT DEPARTMENT MONTHLY REPORT:
Comptroller Tawanda Joyner gave an overview of the monthly finance; she included fees that had been collected and tracking of water fund. Alderman Jackson asked if $7,275,796.98 was actual monies in the Water Fund Account; Ms. Joyner acknowledged it was. Alderman Smith asked if the city bond rating had increased; Ms. Joyner said the city had not gone out for a bond rating at this time and not until after the audit was complete. There were still items that needed work at this time; Alderman Smith questioned the issues as it has been 3+ years; Ms. Joyner explained there were no new problems, though some corrections were new and wouldn’t be reflective until the new audit. Attorney Simon explained that bond ratings mattered when bonds were being sold, when the city was to borrow money.
Alderman Coleman said the attorney answered questions for the Comptroller and was never addressed a question, he was acting as an alderman. Alderman Allen said that the attorney was asked to clarify.
II. DISCUSSION – PURCHASE OF DATA FILE SERVER(S) AND STORAGE EQUIPMENT WITH ALL PERIPHERALS TO DEPLOY EQUIPMENT NOT TO EXCEED AMOUNT $75,000:
Interdev Representative Chris Franco explained that the 3 servers servicing the city was at its 5-year lifespan and the maintenance warranties had expired. It was vital equipment; the caveat was that the Microsoft 365 migration was nearly complete and move the city’s data into the cloud not requiring as much storage.
Alderman Jackson asked if 3 bids were required; Mr. Franco clarified SHI International was part of the Sourcewell bidding contract. Alderman Evans asked if they were the lowest bid; Mr. Franco acknowledged it was.
III. DISCUSSION – RENEWAL OF AT&T TELEPHONE AND NETWORK SERVICES AMOUNT NOT TO EXCEED $133,524:
Mr. Franco explained currently using AT&T and Comcast. The memo indicated the breakdown of investment. The existing services cost $5,267/.07mo. contract ended in 2018; internet connection would change from Comcast to AT&T and briefed about other technological changes. Three-year contract with AT&T was a cost reduction; the City would save approximately $83,000 over those 3 years.
Alderman Coleman asked if the new phone system would be using the bandwidth also; Mr. Franco acknowledged it would; Alderman Coleman asked if AT&T was more stable than Comcast to handle all the usage; Mr. Franco said there would be provisions ensuring if one failed the other company(s) would work. Alderman Coleman clarified that the new phone system would be using a lot of data and could interfere with internet; he trusted that I.T. would make sure there were no issues.
Alderman moved, seconded by Alderman that the Finance/Audit Committee Meeting stand adjourned.
ROLL CALL:
Ayes: Jackson, Coleman, Evans, Allen, Smith, Murphy, January
Nays: None
Absent: None
The meeting adjourned at 8:49 p.m
https://www.northchicago.org/vertical/sites/%7B52959CF2-969E-41D9-A9CF-CF0A11D0BEA9%7D/uploads/COMMITTEE_MINUTES.8.21.23.pdf
Alerts Sign-up