Lake County Gazette

Village of Deerfield Board of Trustees met Oct. 2.

Here are the minutes provided by the board:

The regular meeting of the Board of Trustees of the Village of Deerfield was called to order on October 2, 2023, at 7:30 p.m. at Deerfield Village Hall. The clerk called the roll and announced that the following were

Present: Robert Benton

Larry Berg

Elaine Jacoby

Rebekah Metts-Childers

Mary Oppenheim

William Seiden

Dan Shapiro, Mayor

and that a quorum was present and in attendance. Also present were Village Manager Kent Street and Steven Elrod, Village Attorney.

PLEDGE OF ALLEGIANCE Charlotte Coats, a domestic violence attorney with North Suburban Legal Aid Clinic, led those in attendance in reciting the Pledge of Allegiance.

PROCLAMATION Mayor Shapiro proclaimed the month of October 2023 as Domestic Violence Prevention Month in the Village of Deerfield.

Trustee Oppenheim moved to accept the Proclamation. Trustee Benton seconded the motion. The motion passed unanimously on a voice vote.

Ms. Coats accepted the Proclamation and thanked the Trustees. She stated the North Suburban Legal Aid Clinic provides free legal representation for domestic violence, housing and immigration. Ms. Coats noted the incident rates for domestic violence are very high and that domestic violence is up more than 60% since the pandemic.

DOCUMENT APPROVAL Trustee Oppenheim moved to approve the minutes from the September 18, 2023, Board of Trustees  Meeting. Trustee Berg seconded the motion. The motion passed unanimously on a voice vote.

TREASURER’S REPORT Village Treasurer Eric Burk presented highlights from the August Treasurer’s Report representing 66% of the fiscal year. Mr. Burk reported sales tax increased from last month and the same period of the prior year. He noted water and sewer billings increased, which is typical this time of year. Mr. Burk stated hotel tax includes payments from five hotels. He noted back payments from the sixth hotel will be received in September. Mr. Burk reported state income tax increased from last year and includes an increased percentage from LGDF. He noted electric utility tax and food and beverage tax increased from last month. Mr. Burk stated the notable expenditures in August include construction and engineering costs, as well as dispatch remodel costs that are reimbursable by the JETSB.

BILLS AND PAYROLL Trustee Seiden moved to approve the bills and payroll dated October 2, 2023. Trustee Benton seconded the motion. The motion passed by the following vote:

AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim, Seiden (6)

NAYS: None (0)

PUBLIC COMMENT

There was no Public Comment.

REPORTS

There were no Reports.

CONSENT AGENDA

There were no items on the Consent Agenda.

OLD BUSINESS

There was no Old Business.

NEW BUSINESS

RESOLUTION R-23-41 AWARDING PUMPING STATION PUMP AND FLOOR DOOR REPLACEMENT PROJECT

WRF Treatment Plant Superintendent Brandon Janes reported the Deerfield Road and Warwick Road pumping stations were constructed in 1989 and 1991 to relieve sewer backups in the northwest and northeast quadrants, respectively. Mr. Janes noted the stations are equipped to pump and treat excess flow in the collection system in accordance with our NPDES permit. He reported each station is equipped with three large pumps which are original to the construction of the facilities. Mr. Janes noted that, at one point last year, one of the large pumps at the Warwick Pumping Station experienced a catastrophic failure that resulted in the replacement of the pump. Mr. Janes stated since all of the large pumps are original to the facilities, and have performed well past their expected life, staff included the replacement project in the five-year Capital Improvement Program. He reported the scope of work consists of replacing the remaining five large wet weather pumps within the two buildings, as well as replacing 12 floor doors (hatches) at various lift stations. Mr. Janes noted two sealed bids were opened and read aloud on September 7, 2023.

Trustee Seiden moved to award the Resolution for pumping station pump and floor replacement to MAG Construction Company, the low bidder, in an amount not to exceed $953,736. Trustee Oppenheim seconded the motion. The motion passed by the following vote:

AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim, Seiden (6)

NAYS: None (0)

RESOLUTION R-23-42 APPROVING AWARD OF PUMPING STATION PUMP AND FLOOR DOOR REPLACEMENT PROJECT ASSISTANCE AGREEMENT 

Mr. Janes noted the catastrophic failure of the pumps discussed in the previous agenda item resulted in replacement of the pump. He reported all of the large pumps are original to the stations and have performed well past their expected live, and staff included this project in the five-year Capital Improvement Plan. Mr. Janes noted the project consists of replacing the remaining five large wet weather pumps at the two stations, as well as replacing 12 floor doors (hatches) at various lift stations. He stated Strand Associates, Inc., provided design and bidding services for this project.

Trustee Benton moved to award the contract for the Pumping Station Pump and Floor Door Replacement Project Assistance to Strand Associates, Inc., in the amount of $44,500. Trustee Jacoby seconded the motion. The motion passed by the following vote:

AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim, Seiden (6)

NAYS: None (0)

DISCUSSION

COMMITTEE OF THE WHOLE Mayor Shapiro reported the Trustees had the second Committee of the Whole meeting on the budget prior to this evening’s meeting. He thanked Staff for all their hard work and recognized their huge efforts in putting together the budget proposal, a process that has been ongoing since July.

INDIGENOUS PEOPLES’ DAY/COLUMBUS DAY Village Manager Street noted Indigenous Peoples’ Day/Columbus Day will be observed next Monday and all non-emergency Village offices will be closed.

ADJOURNMENT Trustee Berg moved to go into Closed Session pursuant to pursuant to 5ILCS 120/2(c)1 and 120/2(c)2. Trustee Oppenheim seconded the motion. The motion passed by the following vote:

AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim, Seiden (6)

NAYS: None (0)

The meeting was adjourned to closed session at 7:49 p.m.

The meeting was adjourned from open session at 9:00 p.m.

The next regular Board of Trustees meeting is scheduled to take place on Monday, October 16, 2023, at 7:30 p.m.

https://www.deerfield.il.us/AgendaCenter/ViewFile/Minutes/_10022023-1026