Lake County Public Works and Transportation Committee met Nov. 29

Diane Hewitt (District 8) Lake County Board Member | Lake County Website

By Angelica Saylo Pilo

Jan 1, 2024

Lake County Public Works and Transportation Committee met Nov. 29.

Here are the agenda provided by the committee:

1. Call to Order

2. Pledge of Allegiance

3. Roll Call of Members

4. Addenda to the Agenda

5. Public Comment

6. Chair's Remarks

7. Unfinished Business

8. New Business

CONSENT AGENDA (Items 8.1 - 8.4)

*MINUTES*

8.1 23-1724

Committee action approving the Public Works and Transportation Committee minutes from November 1, 2023.

8.2 23-1726

Committee action approving the Public Works and Transportation Committee minutes from November 8, 2023.

*DIVISION OF TRANSPORTATION*

8.3 23-1733

Joint resolution appropriating $145,000 of ¼% Sales Tax for Transportation for software services for the Lake County Division of Transportation’s ProjectTracker system.

• Lake County issued a Request for Proposal (RFP) in 2021 to contract for an integrated capital program management system and visualization solution to track projects, schedule appropriations, manage program fiscal constraint, both by fund source and fiscal year, develop the Lake County Division of Transportation’s (LCDOT) capital budget, track planned project performance metrics, and link project location data to GIS.

• The contract included the software license as well as development, implementation, training, and annual maintenance services.

• LCDOT’s existing contract with EcoInteractive, LLC, San Francisco, California, began on December 17, 2021, for a period of one year, and allows a total of four one-year contract extensions. This will be the second one-year contract extension and will cover the period of December 17, 2023, to December 16, 2024.

• This project is included in the Transportation Improvement Program, and designated as Section 22-00000-21-AM.

8.4 23-1734

Joint resolution authorizing an agreement with ExeVision, Inc., South Jordan, Utah, for construction and materials management software and equipment for the Lake County Division of Transportation, at a maximum cost of $158,918.04 and appropriating $190,000 of ¼% Sales Tax for Transportation funds.

• ExeVision, Inc. South Jordan, Utah, will be utilized to provide a construction and materials management software as a service to replace an Illinois Department of Transportation (IDOT) provided software that has been phased out.

• The original contract was procured in 2022 in accordance with Lake County’s Purchasing Ordinance and can be extended annually for up to five years.

• This contract amount is estimated based on the Lake County Division of Transportation’s anticipated 2024 construction program. It includes the software costs, maintenance, training, and equipment, including tablets, that will be used to utilize the software in the field during construction.

• This project is included in the Transportation Improvement Program, and designated as Section 24-00000-22-AM.

REGULAR AGENDA

*DIVISION OF TRANSPORTATION*

8.5 23-1721

Regional Transportation Authority (RTA) 2024 Budget Presentation. Attachments: RTA Update for Lake County Nov. 29

8.6 23-1735

Joint resolution authorizing an agreement with Hampton, Lenzini, and Renwick, Inc., Elgin, Illinois, at a maximum cost of $264,320, to complete a National Bridge Inventory System (NBIS) in-depth inspection of designated structures in Lake County, and appropriating $315,000 of County Bridge Tax funds.

• Bridge inspection requirements from the Federal Highway Administration, administered through the Illinois Department of Transportation, require a structural engineer to perform in-depth inspections of certain structures at “arm’s length” every six to eight years, depending on the structure.

• The inspections will take place on 41 designated structures and are in addition to the biennial inspections currently performed by the Lake County Division of Transportation’s (LCDOT) staff.

• A consulting engineering firm will be utilized to provide said in-depth inspections.

• In accordance with the Local Government Professional Services Selection Act, the selected and recommended consultants are Hampton, Lenzini, and Renwick, Inc., Elgin, Illinois, at a maximum cost of $264,320.

• This project is included in the Transportation Improvement Program, and designated as Section 24-00999-00-BI.

8.7 23-1736

Joint resolution authorizing an agreement with the State of Illinois, Illinois Department of Transportation (IDOT), to use federal highway funds for construction and construction engineering for improvements of Wadsworth Road at Lewis Avenue, and appropriating $768,000 of ¼% Sales Tax for Transportation funds.

• The intersection of Wadsworth Road at Lewis Avenue will be improved by adding turn lanes, modifying the traffic signal and adding pedestrian accommodations, including a connection to the regional Robert McClory Bike Path.

• Lake County has been allocated federal funds for this improvement, which are administered by IDOT.

• This agreement provides that IDOT will pay up to 80 percent of the construction cost, and the County will be eligible to receive up to 80 percent reimbursement for the construction engineering cost if additional funding is available.

• The total construction cost is estimated to be $3,200,000.

• This improvement is included in the Transportation Improvement Program, with target construction in 2024, and designated as Section 13-00055-06-WR.

8.8 23-1737

Ordinance requesting the conveyance of real estate from the Village of Beach Park and authorizing an agreement with the Village of Beach Park for improvements at the intersection of Wadsworth Road and Lewis Avenue.

• The County needs right-of-way from the Village of Beach Park in order to construct the improvement.

• The Village of Beach Park desires the County to include non-motorized improvements as part of the project. The Village of Beach Park will reimburse the County its share of this work, estimated to be $25,200.

• The agreement has been approved by the Village of Beach Park.

• This project is included in the Transportation Improvement Program with construction planned to begin in 2024, and designated as Section 13-00055-06 -WR.

8.9 23-0009

Director’s Report - Division of Transportation.

*PUBLIC WORKS*

8.10 23-1729

Joint resolution authorizing the execution of an Intergovernmental Agreement (IGA) for Retail Sanitary Sewage Service between Lake County and the Village of Deer Park.

• The County and the Village previously entered into a Sanitary Sewer and Lift Station Maintenance Agreement in October of 2014.

• The Village desires to enter into a new agreement to secure retail sanitary sewer service for a new commercial development to be served by the County’s Southeast Sewerage System.

• The County’s system can accommodate the Village’s request for retail sanitary sewer service collection, transportation, and treatment by extending a sanitary sewer connection into the subject Village property.

• The Village shall not be permitted to increase the sewage flows beyond the maximum authorized flow assigned to the Village.

• The Village of Deer Park approved the IGA by resolution on October 19, 2023.

• In accordance with County Board Rules, the State’s Attorney’s Office has reviewed this Ordinance prior to action by the County Board.

8.11 23-1730

Joint resolution authorizing a contract with Kirschhoffer Truck Service, Inc., Zion, Illinois, for the purchase of sand, gravel, stone, and spoil removal services in an estimated amount of $303,785.

• The Purchasing Department prepared a shared-service bid to purchase materials including sand, gravel, stone, and spoil removal services for Lake County Public Works, Lake County Division of Transportation, the Village of Lincolnshire, the Village of Libertyville, and the City of Waukegan.

• The current contract expires on November 30, 2023.

• An invitation to bid was issued and extended to 15 qualified vendors, and sealed bids were received from three vendors, ranging from $303,785 to $326,034.20. • Kirschhoffer Truck Service, Inc., was determined to be the lowest responsive and responsible bidder who best meets the needs of the County in an estimated amount of $303,785, based upon unit pricing.

8.12 23-0008

Director’s Report - Public Works.

9. County Administrator's Report

10. Executive Session

10.1 23-1596

Executive Session to review closed session minutes pursuant to 5 ILCS 120/2 (c) (21).

10.1A 23-1597

Committee action regarding periodic review of closed session minutes.

10.1B 23-1760

Committee action approving the Public Works and Transportation Committee’s Executive Session minutes from November 1, 2023.

11. Member Remarks and Requests

12. Adjournment