At a recent meeting, the Grayslake Area Public Library District Board approved revisions to the library's Chart of Fines and Fees.
Below are the minutes from this meeting, as provided by the board.
Grayslake Area Public Library is at 100 Library Lane, Grayslake.
GRAYSLAKE AREA PUBLIC LIBRARY DISTRICT
MEETING MAY 10, 2016
MINUTES
I. CALL TO ORDER
The meeting was called to order at 7:08p.m.
II. ROLL CALL
Present were President Scott J. Landy, Vice President Timothy S. Powell, Secretary Fredrick Barnett,Treasurer Lisa Tonkery and Trustee Philip S. Howe. Also present were GCHS students Lars Harvey,Josh Garcia and Bobby Fortmann, Library Director Roberta Thomas, Office Manager Cherie Neave,Technical Services Department Head Janice Davis, Automated Systems Manager Sean Draegert,Youth Services Department Head Patricia Greedan, Circulation Department Head Virginia Vehlow,and Adult Services Department Head Carlen DeThorne. Trustees Kathleen Starzec and Wendy
Petera were absent.
III. ADDITIONS TO THE AGENDA
2 checks for the Friends of the Library Summer Concert Series were added to the warrant.
Check# Vendor Name: Account #’s Amount:
40385 Mr. James Tan 5801 $550.00
40386 Mr. Dave Rudolf 5801 $525.00
TOTAL: $1,075.00
IV. PUBLIC COMMENTS
Three Grayslake Central High School students were in attendance to fulfill a requirement for a
government class.
V. *** CONSENT AGENDA ITEMS
A. Minutes of previous meetings.
1. Regular Meeting April 12, 2016
B. Treasurer's Report and Paying of the Bills
1. Executive Budget Summary
2. CPA Cover Sheet
3. Expenses by Budget Line
4. Expenses by Vendor and Check
C. Correspondence and communications
D. Report of the Librarian
1. Written Report
2. Statistical Report
E. Department Heads’ Reports
F. Staff Reports
G. PLA Conference Reports
1. Handout
2. Stress Test
Motion to approve the Consent Agenda.
Motion – Timothy S. Powell
Second – Philip S. Howe
Roll call, all voting AYE, approved
VI. OTHER REPORTS
A. Report of the Friends of the Library Representative
The Friends held their annual dinner at Kawa with 10 members attending the meal.
B. Report of the Policy Committee
Committee members were given the revisions to the Chart of Fines and Fees and Policy
302. No meeting was held. Both are under New Business.
C. Report of the Finance Committee
Committee members were given the draft budget. No meeting was held and the draft
Working Budget is under New Business.
D. Report of the Building and Grounds Committee
The Committee did not meet.
E. Report of the Trustee Development Committee
The Committee did not meet.
F. Report of the Grayslake Library Foundation
The Committee did not meet.
VII. UNFINISHED BUSINESS
A. None
VIII. NEW BUSINESS
A. *** Approval of Revisions to the Chart of Fines and Fees
Reciprocal Borrowers’ checkout limits for DVDs and CDs are being increased to the same
number as residents’. The costs of various supplies are being change to reflect the currentcosts. The cost of a NonResident NonTaxpayer Library Card is being changed to reflect thecurrent tax extension.
Motion to approve the revisions to the Chart of Fines and Fees.
Motion – Philip S. Howe
Second – Fredrick Barnett
Roll call, all voting AYE, approved
B. *** Approval of Revisions to Policy 302 NonResident NonTaxpayer Library Cards
The cost of a NonResident NonTaxpayer Library Card is being changed to reflect the
current tax extension.
Motion to approve the revision to Policy 302 NonResident NonTaxpayer Library
Cards increasing the fee to $275.36.
Motion – Philip S. Howe
Second – Lisa Tonkery
Roll call, all voting AYE, approved
C. *** Approval of Meeting Schedule Ordinance 2016-1
Motion to approve Meeting Schedule Ordinance 2016-1
Motion – Timothy S. Powell
Second – Philip S. Howe
Voice vote, all voting AYE, approved
D. *** Approval of the Destruction of Recordings of the Executive Session of September 9,
2014
Motion to approve destruction of recordings of the Executive Session of
September 9, 2014.
Motion – Philip S. Howe
Second – Fredrick Barnett
Voice vote, all voting AYE, approved
E. *** Adoption of Working Budget Fy2016-2017
Motion to approve the adoption of Working Budget FY2016-2017
Motion – Philip S. Howe
Second – Lisa Tonkery
Roll call, all voting AYE, approved
F. *** Approval of Using State Bank of the Lakes for the Library’s Checking Accounts
Philip S. Howe stated for the record he is a client of State Bank of the Lakes.
Motion to approve using State Bank of the Lakes for the library’s checking
accounts.
Motion – Timothy S. Powell
Second – Fredrick Barnett
Voice vote, all voting AYE, approved
G. *** Consideration of Request for Extension of FMLA Leave
Motion to deny the request for extension of FMLA leave.
Motion – Philip S. Howe
Second – Timothy S. Powell
Voice vote, 4 voting AYE, 1 abstention; approved
H. *** Approval of Contract for Entrance Door Replacement
The library’s entrance doors are difficult for patrons who are using crutches, wheelchairs
and walkers as well as for patrons with baby carriages or arms full of materials. The doors
have also been repaired many times and are beginning to fail again. The library will replacethem with automatic sliding doors which will be retrofitted to the existing storefront.
Motion to approve awarding the contract for entrance door replacement to
Stanley Access Technologies in the amount of $17,262
Motion – Fredrick Barnett
Second – Philip S. Howe
Roll call, all voting AYE, approved
IX. ADJOURNMENT
*** Denotes items requiring a motion
Motion to Adjourn
Motion – Philip S. Howe
Second – Timothy S. Powell
The meeting was adjourned at 7:43p.m.
Approved:
Scott Landy, President
Attest:
Fredrick Barnett, Secretary
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