At a recent meeting, the Mettawa Parks and Recreation Committee discussed dead-tree removal projects.
Below are the minutes from this meeting, as provided by the committee.
P&R Meeting Minutes, June 08, 2016 1
MINUTES OF THE PARKS AND RECREATION COMMITTEE OF THE
VILLAGE OF METTAWA, ILLINOIS, HELD AT THE HOUR OF 6:36 P.M.
ON WEDNESDAY, JUNE 08, 2016, IN THE MAPLE BOARDROOM OF THE
HILTON GARDEN INN HOTEL, 26225 N. RIVERWOODS BOULEVARD,
METTAWA, ILLINOIS.
A. CALL TO ORDER
Chairwoman Sheldon called the meeting to order at approximately 6:36pm.
B. ROLL CALL
Upon a call of the roll, the following persons were:
Present: Chairwoman Sheldon and Member Armstrong and Member Towne
Absent: None
Also present: Bob Irvin, Village Administrator; Scott Anderson, Village Engineer; Trustee
Pink; resident Patricia Cork (6:50pm); Denis Bohm and Tom Heinz (6:48pm), MOLA
members; Rick Phillips, architect; Colleen Liberacki, Deputy Village Clerk.
Chairwoman Sheldon declared a quorum present.
C. Approval of minutes from May 11, 2016.
Member Towne moved to accept the minutes of May 11, 2016 as presented, and Member
Armstrong seconded the motion. The motion was carried.
D. DISCUSS ROUTE 60 TRAIL EXTENSION BIDS
Chairwoman Sheldon advised that the bids came in lower than expected and would like to
push this recommendation expeditiously to the Village Board for approval. Member
Armstrong expressed his concern that the lowest bidder was too low, but Scott Anderson
assured him that he was familiar with the contractor and was satisfied with their work quality.
Bob Irvin added that sometimes a bid could be much lower than expected, but assured
Member Armstrong that this was a good company.
It was moved by Member Towne, and seconded by Member Armstrong, to recommend
to the Village Board that they approve the submitted bid by Chicagoland Paving Co. of
Lake Zurich for the 2016 Route 60 trail extension for $97,900. The motion was carried.
E. CONSIDER TESKA PROPOSAL FOR NORTH END OF OASIS PARK DRAINAGE
TREATMENT
Chairwoman Sheldon advised the committee that she was told that the grant was 99%
processed, and they recently asked for an EPA pollution study, which was furnished to them.
Member Towne also noted that storm sewer information, septic documents and acreage
information was also forwarded to them. All members agreed to approve the Teska proposal.
It was moved by Member Towne, and seconded by Member Armstrong, to recommend
to the Village Board that they approve the submitted proposal from Teska Associates
for Oasis Park drainage treatment (plans, bidding and installation observation services)
not to exceed $4,750. The motion was carried.
P&R Meeting Minutes, June 08, 2016 2
F. CONSIDER PROPOSAL FROM ON CALL PROPERTIES FOR WHIPPOORWILL
PARK MOWING
Chairwoman Sheldon advised the committee that this was the worst mowing vendor she had
ever encountered. She prevented them from mowing into a cultivated prairie section; they
mowed around a buckthorn pile – never moving it; mowing lines were crooked and no one
she encountered understood English. She cautioned against considering their proposal for
further work and asked Scott Anderson to have Forest Builders submit a proposal for the
same work.
G. CONSIDER PROPOSAL FROM PERFECT CUT TREE WORK ON THE OAK HILL
LANE PROPERTY
Chairwoman Sheldon advised the committee that she noted three large dead trees and
additional buckthorn trees that needed to be removed. She obtained a very reasonable quote
from Perfect Cut Tree Services to do the work and would like approval for a $1,350 proposal.
It was moved by Member Towne, and seconded by Member Armstrong, to recommend
to the Village Board that they approve the submitted proposal from Perfect Cut Tree
Services for $1,350 to remove dead trees and buckthorn from the Oak Hill Lane
property owned by the Village. The motion was carried.
H. RECOMMEND APPROVAL OF EXTRA TREE WORK BY PERFECT CUT IN
WHIPPOORWILL PARK
Chairwoman Sheldon advised the committee that she noted additional six dead trees that
needed to be removed as well as hazardous limbs and buckthorn. She obtained a very
reasonable quote from Perfect Cut Tree Services to do the work and would like approval for a
$3,950 proposal.
It was moved by Member Towne, and seconded by Member Armstrong, to recommend
to the Village Board that they approve the submitted proposal from Perfect Cut Tree
Services for $3,950 to remove additional dead trees, hazardous limbs and buckthorn
from Whippoorwill Park. The motion was carried.
It was also noted at the Whippoorwill Park and Deerpath property line that there were many
buckthorn resprouts. Chairwoman Sheldon offered that Perfect Cut Tree Services would
return with a grinder and also remove as many invasive plants as possible before returning in
the spring to plant plugs. Denis Bohm inquired about the Oasis Park trail relocation bids, to
which Chairwoman Sheldon replied that they were still working on that task.
I. CONSIDERATION OF HAY PROPOSAL FROM BOB HARADEN FOR 701
RIVERWOODS ROAD
Chairwoman Sheldon noted that the proposal figures were a little lower than last year at
$70/acre to pay the Village for mowing/harvesting hay and $5/bale sold to residents.
Member Towne noted that the hay crop would be early this year, due to the abundance of rain
experienced. Bob Irvin stated that Haradan could start as early as 6/30/16, but he would push
him off until 7/15/16 and Denis Bohm was grateful, due to the wildlife nesting cycle. Bob
Irvin also stated that Haradan wanted to start even before the Village Board could vote on the
proposal and would work at risk.
It was moved by Chairwoman Sheldon, and seconded by Member Armstrong, to
recommend to the Village Board that they approve the submitted proposal from Bob
P&R Meeting Minutes, June 08, 2016 3
Haradan to pay the Village $70/acre and $5/bale (sold to residents) to mow 701
Riverwoods Road site. The motion was carried.
J. CONSIDERATION OF PROPOSAL FROM BOB HARADEN FOR OASIS PARK
MOWING
Member Towne noted that Bob Haradan quoted the same price as last year, $1K for the front
area, and an additional $800 for mowing the west side of the berm. It was suggested to ask
April from ILM or Jay Womak from WRD for their input before proceeding. Chairwoman
Sheldon replied that mowing was necessary if they were planning on restoring the site and
allowing what was seeded to grow. It was agreed to ask Jay Womak from WRD for his
advice before proceeding.
It was moved by Member Towne, and seconded by Member Armstrong, to recommend
to the Village Board that they approve the submitted proposal from Bob Haradan for
$1,800 to mow the front section and west side of the berm at Oasis Park, subject to
WRD approval. The motion was carried.
Denis Bohm noted that the Crest trail was mowed without any type of agreement, to which
Member Towne stated that it was the homeowners’ association in that area responsibility to
maintain.
K. ANY OTHER ITEMS THAT MAY APPEAR BEFORE THE COMMITTEE FOR
DISCUSSION AND POSSIBLE RECOMMENDATION TO THE VILLAGE BOARD.
It was suggested to ask Chicagoland Paving Co. to rebid on the Oasis Park trail relocation,
since they are already in the area doing the Route 60 trail extensions. Scott Anderson noted
that this would involve culverts, but not sewers.
L. ADJOURNMENT
With no further items discussed, it was moved by Member Towne to adjourn the meeting at
7:03pm, seconded by Member Armstrong. The motion was carried.
__________________________________________
Colleen Liberacki, Deputy Clerk
This document is subject to correction as noted on next meeting’s minutes.
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