Village of Lake Barrington Board of Trustees met April 11.
Here is the minutes provided by the Board:
1. Call to Order
A regular meeting of the President and Board of Trustees of the Village of Lake Barrington was held at the Village Municipal Center, 23860 Old Barrington Road, on Tuesday, April 11, 2017 and was called to order at 7:00pm. Village Clerk Pena-Tlapa acted as Recording Secretary. Agenda items are reported in agenda order which may or may not match the order in which they were considered.
2. Roll Call of Members
Upon the roll being called, the following Trustees were physically present at said location: Trustees Burke, Daulton Lange, Mitchell, Rigby, Schaller, and President Richardson.
The following Trustee was allowed by a majority of the members of the President and Board of Trustees in accordance with and to the extent allowed by rules adopted by the President and Board of Trustees to attend the meeting by video or audio conference: None
The following Trustees were absent and did not participate in the meeting in any manner or to any extent whatsoever: Thompson
Staff Present: Acting Village Administrator Bill Balling, Village Clerk Lisa C. Pena-Tlapa, and Village Accountant Debbie Vernon, Building Permit Coordinator Erica Rezula
Others Present: Village Attorney J. Bateman, Kathleen Scott
3. Pledge of Allegiance
4. Consideration of Minutes
A. Minutes of the Board of Trustees Meetings of March 7, 2017
A motion Was Inade by Trustee Schaller and seconded by Trustee Mitchell to approve the ninutes of the Board of Trustees meeting held on March 7, 2017. The voice vote was all ayes and President Richardson declared the motion Carried.
5. President's Remarks (President Richardson)
A. Resolution No. 2017-R-09 was presented to Mr. Francis Fortman for his dedicated years of service to the Village.
B. Lisa C. Pena-Tlapa was sworn in as Village Clerk by President Richardson.
C. President Richardson formally proclaimed Friday, April 28th, 2017 as Arbor Day in the Village of Lake Barrington.
6. Opportunity for the Public to Address the Board Non-Agenda terms
None.
7. Consent Agenda - None.
8. Treasurer's Report
Debbie Vernon, Village Accountant, prepared and gave the Treasurer's Report in Treasurer Peggy Hirsch's absence.
The financial statements have been prepared and reviewed for the 10 months ended February 28, 2017 of the Village of Lake Barrington's fiscal year 2017. We are 83% through our fiscal year (10 months).
Fiscal year to date revenue for the first 10 months is $2,101,000 and expenses are at $2,223,000 resulting in net loss of $122,000.
For the balance sheet all the cash accounts are all in order as all bank Statements have been reconciled monthly and reviewed.
The actual to budget report for the general fund for the 10 months ended February 28, 2017. (or 83% of the year) Total revenues are at 85% of budget to actual. With the real estate taxes and road and bridge taxes being fully collected for the fiscal year. Lagging income tax is still a concern. Expenses are at 88% of actual to budget.
The Motor Fuel Tax fund has cash available of $360,000 which is calculated by taking current assets $384,000 less current liabilities of $23,000. Normally the fund is growing at about $11,000 a month. By year end we should have approximately $380k.
On page 16 the Water/Sewer Fund has net current assets of $1,282,000 which is calculated by taking the cash as stated on balance sheet plus current receivables less Current payables. This will be used for future capital expenditures as needed. We must keep adequate cash on reserve as water plant is increasing in age. We will be budgeting capital expenditures in the upcoming FY2018 budget for necessary repairs.
The Open Space Fund has $139,000 in cash available for ongoing maintenance. The $149,000 in the.6563 bank account will be used to make the upcoming bond payments that are due in April and October annually,
The Accounts payable warrants have been reviewed and are in order for your approval.
A motion was made by Trustee Schaller and Seconded by Trustee Rigby to accept and approve in block. (1) the Village's Financial Statements as of February 28, 2017, (2) the payment of bills in the amount of $221,466.45 as listed on the Accounts Payable Warrant "A" dated April 11, 2017, and (3) the payment of bills in the amount of $8,353.71 as listed on the Amended Accounts
Payable Warrant "B" Dated April 11, 2017.
Upon roll call the vote was:
Yeas: Trustees Burke, Daulton Lange, Mitchell, Rigby, Schaller, and President Richardson.
Nays: None
Abstain: None
Absent: Trustee Thompson
President Richardson declared the motion carried.
No members of the public requested to address the Village Board
9. Administrator’sReport
Mr. Balling reported on the following:
A. Mr. Balling and Village Accountant Debbie Vernon, presented the updated Financial Plan for 2017-2018. The General fund carries a small year-end surplus forecast of $49,000 as of April 30, 2018. Three significant capital projects are budgeted, the rehabilitation of pavements in the Eastern half of the Savannah subdivision (MFT Fund), the rehabilitation of the Aeration and Potable Water Treatment Plant (Water Fund), and the repainting of the elevated water tower (Water Fund). All will be cashed financed.
Mr. Balling also reported that while the Village's Compensation Plan is under review, sufficient funds have been included in the 2017-2018 budget to cover changes in compensation. The Financial Plan and Appropriation Ordinance will be presented for Board approval at the May 2 Village Board meeting with compensation adjustment actions taken at the June 7th meeting.
B. Cuba Township Agreement Extension status. Mr. Balling reported that he and T.J. Podgorski, Cuba Township Road District Commissioner, met to develop a new multi-year service agreement. The first year will be a maintenance budget for 2018. After more research is done, a recommendation will be presented at the May Board meeting. The current agreement expires May 15, 2017.
C. Farmer's Market- Mr. Balling requested this update to be presented later in the evening.
10. Clerk's Report
A. Ms. Pena-Tlapa reported on the Freier Farm Community Garden. A committee of Village Staff and residents was formed to help with organizing the garden start-up and maintenance.
11. Reports of Standing Committees
The following Village Trustees reported on the activity of their respective committees:
A. Roads and Infrastructure (K. Daulton Lange) - Trustee Daulton Lange commented that there were savings realized in the bids for the Savannah Subdivision road improvements project going out early. Trustee Daulton Lange reported on a resident who is researching information on an Indian Memorial and maybe asking at a future date for Board approval in placing a historical marker on her property. At a future date, Trustee Daulton Lange will be reporting on a meeting she is attending discussing whether bicycles should be allowed on the trails that run throughout the Lake Barrington community.
B. Communication and Community Relations (J. Thompson): In Trustee Thompson's absence, Kathleen Scott updated the Board that she is meeting with the Lake Barrington Business Development Council presenting information to the businesses about participating in the Shop Lake Barrington page of the Village website. Ms. Scott plans to meet with Ms. Adriane Johnson and Ms. Lisa Pena-Tlapa to work on advancing the Village's Social media.
C. Economic Development (A. Burke) - Trustee Burke reported that with Ms. Scott's help, he met the new owner of Peterson Plaza, Alex Ulyanov. Mr. Ulyanov shared his vision for getting his property tenant population up and future enhancements to the building. Mr. Ulyanov will be invited to come before the Board to introduce himself and share his vision. At the request of Trustee Burke, Mr. Balling to updated the Board on the status of the Comprehensive Plan. Mr. Balling noted that Erica Rezula is now the Plan Commission liaison. The Comprehensive Plan should be ready to be presented to the Board at the June Board Meeting. Trustee Burke noted that he is expecting the Comprehensive Plan changes to be more accurate and opportunistic and that should feed an economic development plan.
D. External Relations (K. Richardson) - President Richardson will be attending and reporting on the U.S. Conference of Mayors Water Council meeting. Mayors from other parts of the country are interested in learning from us about ground water preservation and how to engage the public to spend money on land acquisition preservation as a water management strategy.
E. Finance, Human Resources & Administration (R. Rigby) - Trustee Rigby thanked Jim Bateman for sending out the Fiscal Calendar and reminded the Board of the April 30th deadline for the Statement of Economic Interest. Trustee Rigby reported that he has recently become one of the individuals responsible for co-signing checks for the Village and can answer specific questions if needed. Trustee Rigby also mentioned that honorably discharged military veterans and their spouses are eligible for burial in national cemeteries and pre-arrangements can be accommodated.
F. Open Space & Village Facilities (C. Mitchell) - Trustee Mitchell reported that there will be a proposal for an assessment study for maintenance and a maintenance schedule to be implemented for the Village Hall and Freier Farm buildings. Working with Trustee Mitchell on the Maintenance assessment, Bill Balling stated the revised proposal will be embedded in the budget proposal to be reviewed in May. Trustee Mitchell reported that Citizen for Conservation will be having a Native Plant Sale on May 6th and 7th, 2017.
G. Public Safety & Gated Communities (J. Schaller) - Trustee Schaller reported that he will be attending two sessions that the Virtual Operations Center Over the Internet is having on April 19th and a Barrington table top exercise on April 25th from 9 a.m. - noon. Lieutenant Thompson reported on incidents of theft to high end vehicles occurring in affluent communities with a reminder to lock cars or park in garages. Lake Barrington Shores's beach opens in June. The Lake Barrington Shores Golf Club is open and their new manager is Mr. Tom Grey.
11. Old Business
A. Bid Award for the 2017 Pavement Rehabilitation Program (Savannah East)
For Fiscal 2017-2018 the Village utilizing MFT funding will undertake the resurfacing and improvements for Savanah Trail East and Savannah Court. Competitive bids were Solicited with multiple low bidders below the engineer's estimate. Following analysis of the bids the staff and Village Engineer recommended the award of this work to the lowest qualified bidder, Lorig Construction, Des Plaines Illinois in the amount of $245,725.02. The western portion of the Savannah subdivision is planned to be improved in the next fiscal year and will be bid separately in the early spring of 2018.
A motion was made by Trustee Rigby and seconded by Trustee Daulton Lange to Award the bid to Lorig Construction, Des Plaines, Illinois in the amount of $245,725.02.
13. Ordinances
A. Consideration of Anordnance Approving the Assignment of a Specialuse Permit Granted by Ordinance No. 2008-O-01 to Adam Sobociensk to Permit an Automobile Dealership for the Indoor Limited Display and Sale of New and Used Vehicles on the Property of Edward J. Krupa And Lucille J. Krupa, as Trustees for the Property at 22073 Pepper Road.
Mr. Sobocienski attended and gave a description of his business to the Board. He intends to operate a business in the sale of unique and hard to find pre-owned vehicles. In 2008 a Special Use was granted for this property for vehicle sales and this action would transfer that Special Use for this new business operation. The business operator has reviewed the special conditions contained in the 2008 Special Use Ordinance and has indicated he can and will comply with the condition identified in the 2008 Ordinance.
A motion was made by Trustee Burke and seconded by Trustee Mitchell to Approve Ordinance No. 2017-O-08 an Ordinance Approving the Assignment of a Special Use permit Originally granted by Ordinance No. 2008-O-01.
Upon roll call the vote was:
Yeas: Trustees Burke, Daulton Lange, Mitchell, Rigby, Schaller, and President Richardson.
Nays: None
Abstain: None
Absent: Thompson
President Richardson declared the motion carried.
No members of the public requested to address the Village Board
B. Consideration of an Ordinance Approving the Assignment of a Special. Use permit for a Pre-School/ day care center granted by Ordinance No. 2003-O-11 from Lake Barrington academy of the stars LTD.to Rachel warren at 22102 n. Pepper road.
A special use permit transfer was requested by OASIS Holdings LLC to Ms. Rachel Warren as the new owner of Lake Barrington Academy of Stars Inc. The staff reviewed the request and found it to be in order for this existing business which has been in operation for 15 years.
A motion Was made by Trustee Schaller and seconded by Trustee Mitchell to Approve Ordinance No. 2017-O-09 an Ordinance Approving the Assignment of a Special Use Transfer granted previously to OASIS Holdings LLC for operation of the Lake Barrington Academy of Stars to Rachel Warren.
Upon roll call the vote was:
Yeas: Trustees Burke, Daulton Lange, Mitchell, Rigby, Schaller, and President Richardson.
Nays: None
Abstain: None
Absent: Thompson
President Richardson declared the motion carried.
No members of the public requested to address the Village Board
14. Resolutions
A. Consideration of a Resolution Modifying the Investment Policies of the Village.
The Village Treasurer and the Staff recommended adoption of a Resolution amending the Village of Lake Barrington investment Policy to accommodate a broader and more Contemporary approach to its investment policy focused on the collateralization of deposits. All Villages are required to adopt and follow investment policies and practices to ensure the safety of Village deposits.
A motion was made by Trustee Rigby and seconded by Trustee Mitchell to Approve Resolution No. 2017-R-11 a Resolution to Adopt the Village of Lake Barrington Investment Policy dated April 11, 2017, commonly known as the "Investment Policy".
Upon roll call the vote was:
Yeas: Trustees Burke, Daulton Lange, Mitchell, Rigby, Schaller, and President Richardson.
Nays: None
Abstain: None
Absent: Thompson
President Richardson declared the motion carried.
No members of the public requested to address the Village Board
B. Presentation and Resolution Acknowledging the Public Presentation of the village of lake Barrington stormwater management plan dated February 27, 2017 ATA meeting of the president and board of trustees and authorizing the submission of sad plan with the village of lake barringtonms4 stormwater permit to the I.E.P.A. for program year March 2016 through March 2017.
The Village maintains a comprehensive storm water management program which is utilized by the Village Engineer and managing and administering matters related to storm water management throughout the Village. Periodically the plan requires amendment to keep up with Current and Contemporary standards and it is the Village Engineer's duty to recommend updates to the storm water program plan from time to time. The presentation of the Stormwater Management Plan was given by Caitlin Burke of Gewalt Hamilton Associates.
A motion was made by Trustee Burke and Seconded by Trustee Mitchell to Approve Resolution No. 2017-R-10 a Resolution Acknowledging the public presentation Of the Willage of Lake Barrington Stormwater Management Plan and Authorizing the submission of said Plan With the Village of Lake Barrington MS4 Stormwater Permit to the I.E.P.A. for program year March 2016 through March 2017.
Upon roll call the vote was:
Yeas: Trustees Burke, Daulton Lange, Mitchell, Rigby, Schaller, and President Richardson.
Nays: None
Abstain: None Absent: Thompson
President Richardson declared the motion carried.
No members of the public requested to address the Village Board
14. New Business
A. Consideration of a Contract for a Replacement Backup Pump for Commercial Avenue Lift Station.
The backup pump for the Commercial Avenue lift station at water plant has failed. It is the original start up pump from 1999. An emergency replacement was required.
A motion Was made by Trustee Daulton Lange and Seconded by Trustee Mitchell to Authorize the Interim Village Administrator to ratify the contract for a replacement back up pump for Commercial Avenue Lift Station With Xylem Water Solutions USA Inc. in the amount of $14,195 (Roll Call Vote)
Upon roll call the vote was:
Yeas: Trustees Burke, Daulton Lange, Mitchell, Rigby, Schaller, and President Richardson.
Nays: None
Abstain: None
Absent: Thompson
President Richardson declared the motion carried.
No members of the public requested to address the Village Board
15. Opportunity for the Public to Address the Village Board - None Present.
16. Closed Session
At approximately 9.15 p.m., a motion Was made by trustee Rigby and Seconded by Trustee Daulton Lange that a portion of the meeting be Closed to the public to discuss matters of personnel or litigation that Was probable and imminent.
17. Other
18. Adjournment
A motion was made by Trustee Daulton Lange and Seconded by Trustee Burke to adjourn the meeting. President Richardson declared the motion Carried. Whereupon the meeting was adjourned at 11:05 p. m.
http://www.lakebarrington.org/files/documents/VillageBoardMinutes04-11-17041547050517PM1326.pdf
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