Big Hollow School District #38 Regular Board of Education met July 10.
Here is the agenda as provided by the board:
Item 1 – Call to Order and Roll Call
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Item 2 – Pledge of Allegiance
Item 3 – Motion to move to Closed Session
1. Discussion of minutes of meetings lawfully closed under the Open Meetings Act,
whether for purposes of approval by the body of the minutes or semi-annual review
of the minutes as mandated by Section 2.06. 5 ILCS 120/2(c)(21).
2. The appointment, employment, compensation, discipline, performance, or dismissal
of specific employees of the public body or legal counsel for the public body,
including hearing testimony on a complaint lodged against an employee of the public
body or against legal counsel for the public body to determine its validity. 5 ILCS
120/2(c)(1).
3. Student disciplinary cases. 5 ILCS 120/2(c)(9).
Item 4 – Resume to Open Session
Item 5 – Added Items/Approval of the Agenda
Recommendation: Approve – Motion Required
Item 6 – Approve Consent Agenda Items
Item 1 Approve the Closed Session Minutes of the June 12, 2017 Board Meeting to
remain in closed status
Exhibit 1 Approve the Minutes of the June 12, 2017 Regular Board of Education
Meeting
Exhibit 2 Approval of the School Treasurer’s Report for June, 2017
Exhibit 3 Approval of Bills for June/July, 2017
Exhibit 4 Approval of Activity and Convenience Fund Reports for June, 2017
Exhibit 5 Approval of Payroll for June, 2017
Exhibit 6 Approve the June 22, 2017 Policy Committee report
Exhibit 7 Approve the June 22, 2017 Extracurricular Committee report
Recommendation: Approve –Motion Required
Item 7 – Public Comments
Item 8 – Superintendent’s Report
a. Monthly Board Policy Review
Exhibit 8 consists of Board Policies 6:190 – 6:235.
b. Budget update and discussion
Discussion items:
• Revenue
o The State distributed 1 less categorical payment than what was anticipated,
resulting in the following budget shortage:
Special Education: $154,794
Transportation: $220,350
o Federal Lunch/Breakfast
Exceeded budgeted local revenue by over $85,000
Exceeded Federal reimbursement by $19,000
Received $57,598 Federal reimbursement for the breakfast program
which was not budgeted for due to this being a new program
o Registration fees
Exceeded budgeted revenue by over $63,000 due to more families
paying 2017-2018 fees prior to July 1st
o Medicaid
We received over $35,000 more than anticipated in Medicaid
reimbursements for outreach and fees for services
Exhibit 9 shows pre-audited end of year expenditure, revenue, and fund balance summaries.
c. Welcome back luncheon
The opening day institute to begin the 2017-2018 school year will be held on Monday,
August 21, 2017. The institute will begin at 7:45 a.m. in the Middle School Multi-Purpose
Room/Cafeteria. A luncheon provided by the Board of Education in conjunction with the Big
Hollow Federation of Teachers will be scheduled.
d. Review School Improvement Planning executive summaries for 2016-2017
Exhibit 10 is the executive summary for the Primary School 2016-2017 School Improvement
Plan.
Exhibit 11 is the executive summary for the Elementary School 2016-2017 School
Improvement Plan.
Exhibit 12 is the executive summary for the Middle School 2016-2017 School Improvement
Plan.
e. Review of closed meeting minutes
As per Board Policy No. 2:220, each July and January, Mr. Gold is to report to the Board of
Education any closed session minutes that have been closed to the public that should be
released. Mr. Gold is recommending that current closed minutes should remain in closed
status. A motion is needed to keep all closed meeting minutes in closed status.
Recommendation: Approve – Motion Required
f. Approve the adoption of the Eureka Math resource for grades K-5 on 2nd reading.
Exhibit 13 outlines the proposal for adoption of this curriculum resource.
Recommendation: Approve –Motion Required
g. Board Policy Update
Exhibit 14 consists of IASB PRESS Plus policy revision recommendation from the March
2017 issue.
Recommendation: Approve on First Reading –Motion Required
Item 9 – Other Action Items
a. Approval to add a Dance Team for Big Hollow Middle School
During the 2016-2017 school year, BHMS staff volunteered to organize a dance team for
middle school students. A tryout was held and several girls attended. The coaches had to cut
to approximately 13 girls. The team performed at various boy’s and girl’s basketball games
throughout each season.
It has been proposed to officially add the dance team as a sport for Big Hollow Middle
School. The extra-curricular committee recommends supporting this proposal.
Exhibit 15 is a MOU that will need to be signed by the leadership of the Big Hollow
Federation of Teachers and the Board if approved.
Recommendation: Approve –Motion Required
b. Approve the June Employment Report
Exhibit 16 is the employment report for the month of June.
Recommendation: Approve – Motion Required
Item 10 – Resignations Accepted
• Accepted a resignation from Tracy Winzentsen as Middle School Paraprofessional
effective 7/03/2017.
• Accepted a resignation from Kelly Himmelspach as 2nd Grade Teacher effective the
end of the 2016/2017 school year.
Item 11 – Informational Items
a. Freedom of Information Act (FOIA) requests
• None to report at this time
b. Monthly Reports for the Board
a. Exhibit 17 Food Service Report
b. Exhibit 18 Monthly Discipline Report
c. The next regularly scheduled Board meeting will take place on Monday, August 14, 2017
with closed session beginning at 6:00 p.m.
Item 12 – Motion to move to closed session
For the purpose of appointment, employment, compensation, discipline, performance, dismissal,
litigation, negotiations, and property.
Item 13 – Return to Open Session
Item 14 – Take any necessary action following closed session regarding minutes, employment of
personnel, resignations, terminations or leaves of absence.
Item 15 – Adjournment
Motion to adjourn
http://www.bighollow.us/uploads/5/6/8/6/56865445/1-july_10-2017_board_agenda.pdf
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