Village of Wadsworth Board met August 15.
Here is the minutes provided by the Board:
Call to Order: President Ryback called the meeting of the Village Board of Trustees to order at 6:00pm.
Pledge of Allegiance: President Ryback led the Pledge of Allegiance.
Roll Call: In attendance were Village President Glenn Ryback, Village Trustees Ken Harvey, Geralyn Hansen, Robert Hayden, Doug Jacobs and James Zegar, Village Administrator Moses Amidei and Village Attorney Kurt Asprooth. Trustee Ben Dolan and Village Clerk Evelyn Hoselton were absent.
Public Comment: There was no Public Comment.
Establish Consent Agenda: A motion was made by Harvey, seconded by Zegar, to establish a consent agenda for the following items:
a. Approval of the August 1, 2017 Village Board Meeting Minutes as presented
b. Approval of Treasurer’s Report as of 7/31/17
c. Approval of checks issued between meetings, totaling $120,424.34. (7/19/17-8/15/2017.)
d. Approval of Bills to be Paid as of 8/15/17, totaling $564,238.21.
Voice vote: Ayes-all Nays-none. Motion carried. Trustee Dolan absent.
Approval of Consent Agenda: A motion was made by Harvey, seconded by Hayden, to approve the consent agenda as presented.
Roll call vote: Ayes-all Nays-none. Motion carried. Trustee Dolan absent.
Discussion of removed topics: There were no removed topics.
Old Business: Discussion continued regarding the unpermitted hay shelter construction project at the High Hills Stable at 38115 Cashmore Road. The project cost was $1600. After further discussion by trustees, trustees suggested fines ranging from $1,000 to no fine at all.
A motion was made by Jacobs, seconded by Hansen, to levy no fine at all.
Roll call vote: Ayes-Jacobs, Hansen. Nays-Harvey, Zegar, Hayden. Motion failed. Trustee Dolan absent.
After further discussion, a motion was made by Harvey, seconded by Zegar, to levy a fine of $300.
Roll call vote: Ayes-Harvey, Zegar, Hayden. Nays-Jacobs, Hansen. Motion carried and a fine of $300 will be assessed to the property owner. Trustee Dolan absent.
New Business: Amidei referred to an updated proposal from Campanella & Sons regarding the Caroline Avenue driveway project. After clearing scrub trees and brush, more than 6 inches of topsoil was revealed which will require additional excavation for a suitable road base.
A motion was made by Jacobs, seconded by Hayden, to waive the bidding process and authorize Campanella & Sons Excavating to remove the additional topsoil for the amount of $20,770.
Roll call vote: Ayes-all. Nays- none. Motion carried. Trustee Dolan absent.
Amidei received a request from a neighboring property owner to use the Village Hall grass parking lot in front of the sled field for overflow parking for a weekend birthday party. He generally asks for a waiver to be signed which releases the Village from any liability. Trustees all agreed to provide parking access for Ruth Meyer from 14100 Wadsworth Road.
Owners of the “Rancho Big Z” property are holding their annual Fiestas Patrias Event on Sunday, September 17 at 43207 Delany Road. They have requested a special Use Permit Liquor License for Jen G, Incorporated to sell liquor at the event. Tom Granger of Jen G Inc. was present to answer questions and indicated their business is structured to cater this type of event and had also done so earlier this summer. Brief discussion followed.
A motion was made by Zegar, seconded by Hayden, to approve the event to be held on September 17.
Voice call vote: Ayes-all. Nays- none. Motion carried. Trustee Dolan absent.
A motion was made by Zegar, seconded by Hansen, to authorize issuance of a one-day liquor license for the event to be held on September 17.
Voice call vote: Ayes-all. Nays- none. Motion carried. Trustee Dolan absent.
Representatives of The Original Landscaping Company were present to answer questions about their annual request for an extension of the Temporary Use Permit for firewood sales which take place at the southeast corner of Delany Road and Route 173. Questions were answered to the satisfaction of Trustees. The new Temporary Use Permit will expire July 5, 2018.
Village President’s Report: President Ryback discussed his presentation on behalf of CMAP (Chicago Metropolitan Agency for Planning) at the Civic Center in Libertyville earlier today. Lake County Municipal League co-sponsored the event which focused on ways government can maintain the current level of services with potentially diminishing resources and income. He noted that the Village of Glencoe was at the meeting and has combined the resources of their Fire and Police Departments for many years by cross-training fire fighters and police personnel.
Village Attorney’s Report: Attorney Asprooth did not present a report.
Village Administrator Report: Administrator Amidei discussed the Maplewood Manor proposed drainage improvements which will be done as a joint project with the Village of Beach Park. Recent flooding on 29th Street can be alleviated for the entire area using vacant lots near Bayonne Avenue and a strip of property purchased by Wadsworth south of 4 homes on 29th Street. Topography and utility relocation may be required.
The 2020 LUCA Census Program is beginning soon for the next Census. Village participation will be required just as was done last time.
A motion was made by Hayden, seconded by Hansen, to authorize participation in the Census Program and to authorize the Village President and Village Clerk to execute the agreements.
Voice call vote: Ayes-all. Nays- none. Motion carried. Trustee Dolan absent.
Amidei suggested the Village accept credit card payments for permit fees and other miscellaneous fees often collected at Village Hall. He has researched the State of Illinois program that is in use by many municipalities; a 2% fee is commonly charged unless Villages choose to eat this cost. He will proceed with the project if Trustees have no objection, which they did not.
Amidei has previously requested $7,000 to trim and remove dead trees on parkways and Village property. He is increasing the requested amount to $9,500, as more Ash trees have been dying from the ash borer insect as well as other needs related to tree and brush trim back.
Trustees suggested preparing an inventory of other dead trees located on private property, as residents are experiencing the same problem. Amidei often receives calls about dead trees that are beyond the right-of-way which have not been removed by property owners. Committee Reports: Finance: Trustee Harvey referred to results from a Finance Committee meeting held earlier today with a representative of Morgan Stanley. A certificate of deposit has matured and will need reinvestment. Harvey discussed the eleven month term of an instrument which offers 1.9% interest offered by Morgan Stanley.
A motion was made by Harvey, seconded by Zegar, to accept the recommendation of the Finance Committee to obtain: two (2) eleven (11) month certificate of deposits at $240,000 each, one (1) $200,000 certificate of deposit with a maturity date in 2020, one (1) 200,000 certificate of deposit with a maturity date in 2021; and, one (1) $200,000 certificate of deposit with a maturity date in 2022. Roll call vote: Ayes-Jacobs, Hansen. Nays-Harvey, Zegar, Hayden. Motion carried. Trustee Dolan absent.
Public Service: Trustee Hansen reported that everything is ready for the September 16 Concert in the Park event.
Planning, Zoning and Plats: Trustee Zegar did not present a Planning, Zoning and Plats committee report, but reported on his involvement with the Wadsworth Pageant planned for Sunday, September 10. The cost of renting the hall at Midlane Country Club has increased beyond the means of the Pageant. Zegar recalled an offer by Dr. Hutton that Prairie Trail School was always available to the Village with advance notice. He has successfully reserved the pageant date with the school. Director Angelique has nearly 10 applicants and encourages other female residents between the ages of 7-18 to consider participating.
Ordinance Committee: Trustee Hayden did not provide an Ordinance Committee report.
Parks and Village Hall: Trustee Jacobs reported that the ditch on Hart Street has been repaired and seeded.
Road and Bridge: Trustee Dolan was absent and did not provide a Road and Bridge Committee report.
Executive Session: A motion was made by Harvey, seconded by Zegar, to enter Executive Session at
7:37 pm to discuss pending litigation and acquisition of real estate.
Roll Call Vote: Ayes: Harvey, Hansen, Hayden, Jacobs, Zegar. Nays: none. Trustee Dolan absent.
Motion carried. The Board returned to regular session at 7:56 PM.
Return to Regular Session Roll: Harvey, Hansen, Hayden, Jacobs, Zegar, Ryback.
Return to Regular Session: Brief discussion ensued about the Village of Wadsworth enacting a grant program as a method to provide incentives to existing local businesses pursuant to guidelines that are established locally at the Village level.
Adjournment: There being no further business, the meeting adjourned at 8:10 pm on a motion by Harvey, seconded by Hayden.
Voice vote: All Ayes. Nays – none. Motion carried. Trustee Dolan absent.
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