Village of Mundelein Board of Trustees met March 26.
Here is the minutes provided by the Board:
Call To Order:
The 3161st Regular Meeting of the Board of Trustees of the Village of Mundelein was held on Monday, March 26, 2018 at 300 Plaza Circle, Mundelein. Mayor Lentz called the meeting to order at 7:03pm.
Attendance:
Clerk Cabachuela took the roll. It indicated the following:
Board Attendance-
Present: Trustees Abernathy, Black, Meier, Rekus, Russell, and Semple; Mayor Lentz
Absent: None
Village Attendance
Business Services Manager Langeler, Deputy Chief of Support Services Hansen, Finance Director Haywood, Chief Deputy Fire Chief Lark, Village Administrator Lobaito, Attorney Marino, Community Development Director Orenchuk, Building Director Schubkegel, and Assistant Village Administrator Vadopalas.
Pledge Of Allegiance:
Mayor Lentz led the Pledge of Allegiance.
Approval Of Minutes:
After approval of minutes Mayor Lentz spoke about a flyer that was thrown onto people's yards. The flyer promoted a white supremacist website and many residents were outraged after receiving it. Mayor Lentz stated that this type of behavior is intolerable in our community and we are an ethnically diverse and welcoming community.
Committee of the Whole - Committee of the Whole - Mar 12, 2018 6:00 pm
Result: Carried [Unanimous]
Mover: Scott Black, Trustee
Seconder: Ray Semple, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Result: Carried [Unanimous]
Mover: Scott Black, Trustee
Seconder: Robin Meier, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Public Commentary:
Mayor Lentz opened the floor to public commentary.
There was no public commentary.
Mayor Lentz closed the floor to public commentary.
Presentations/Awards:
There were no presentations or awards announced.
Public Hearings:
There were no public hearings.
Mayor's Report:
Mayor Lentz started by announcing that we had a very successful Mayor's Cup Math Challenge. Over $20,000 were raised from local businesses. There were many winners, but Sarah Nelson from Carmel High School was the overall champion and was awarded $1,500 from Garden Fresh.
Mayor Lentz thanked the village staff, volunteers, and local businesses that contributed to the event. He stated it really sends a statement to the students that being involved in the stem fields really has strong consequences for their future and for our nation.
Mayor Lentz also informed the public and board of the passing of former Village Human Resource Coordinator, Lynn Maley. Lentz expressed his condolences to her family and village staff. Mrs. Maley is remembered as having an enormous sense of joy. In lieu of flowers, the family asks that a donation be made to a profit organization that Mrs. Maley was very passionate about.
Mayoral Proclamation: April 4-14, 2018, as National Public Safety Telecommunications Week
Mayor Lentz stated this proclamation is about recognizing the dispatchers in each department and the importance of their job.
Canceling 5-28-18 board meeting (Resolution No. 18-03-20)
Motion to adopt a Resolution canceling the Village Board Meeting of May 28, 2018, and authorizing the Village Administrator to approve payment of bills between the period of May 15, 2018, and May 28, 2018.
Result: Carried [Unanimous]
Mover: Ray Semple, Trustee
Seconder: Scott Black, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Motion to recess into a Liquor Control Commission meeting
Result: Carried [Unanimous]
Mover: Bill Rekus, Trustee
Seconder: Robin Meier, Trustee
Ayes: Rekus, Meier, Semple, Abernathy (this is when she stated she would leave), Black, Russell
The Regular Meeting was recessed at 7:12 pm.
Trustee Abernathy departed the meeting at 7:13 pm.
Trustee Abernathy re-entered the meeting at 7:23 pm.
Motion to reconvene the Regular Meeting.
Result: Carried [Unanimous]
Mover: Ray Semple, Trustee
Seconder: Scott Black, Trustee
Ayes: Semple, Black, Meier, Rekus, Russell, Black
The 3161st Regular Meeting was reconvened at 7:23 pm.
Attendance:
Clerk Cabachuela took the roll. It indicated the following:
Board Attendance-
Present: Trustees Abernathy, Black, Meier, Rekus, Russell, and Semple; Mayor Lentz
Absent: None
Village Attendance-
Business Services Manager Langeler, Deputy Chief of Support Services Hansen, Finance Director Haywood, Chief Deputy Fire Chief Lark, Village Administrator Lobaito, Attorney Marino, Community Development Director Orenchuk, Building Director Schubkegel, and Assistant Village Administrator Vadopalas.
Trustee Reports:
Community and Economic Development Committee (Abernathy, Russell, Meier)
Chairman Abernathy announced the upcoming events:
1. The community is invited to a roundtable discussion on future plans for Townline Rd/Route 60 corridor. It will take place Tuesday, April 3rd 5:30pm - 6:30pm.
2. The Mundelein Park District will open the new Dunbar Recreation Center. Everyone is invited for a free day of play April 7th, 10:00am - 2:00pm.
3. Mundelein Arts Commission announced Spring Open Mike Night dates. The Spring events will take place on April on the 3rd Friday of April, May, & June at Taste of Paris restaurant from 6:30PM - 9:00PM.
Professional Services Agreement – Comprehensive Plan Update
Motion to authorize the Village Administrator to sign a Professional Services Agreement, Comprehensive Plan Update, between Kimley-Horn and Village of Mundelein, in a not-to- exceed amount of $103,600 inclusive of reimbursable expenses, subject to legal review.
Mayor Lentz acknowledged the hard work by everyone included in creating the packets. Lentz stated he was very impressed with the packet information, bids, and scopes. Lentz also mentioned he was very excited to hear the public's opinions.
Result: Carried [Unanimous]
Mover: Dawn Abernathy, Trustee
Seconder: Kerston Russell, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Cardinal Square Sign Variation
Motion to authorize staff to draft a resolution denying a variation to Section 21.24.030(G)(3) of the Municipal Code exempting a sail flag sign from the display period limitations.
A motion was made by Trustee Abernathy and seconded by Trustee Russell to approve the authorization of staff to draft a resolution denying a variation in Section. 21.24.030(G)(3) of the Municipal Code exempting a sail flag sign from the display period limitations. Discussion followed.
Community Developer Director Orenchuk explained that Cardinal Square recently constructed a monument and would like to display a flag/banner that would be up indefinitely throughout the seasons.
Cardinal square owner Mary Zappa was present to speak about their request. Zappa explained they currently built a two-tiered monument where they would like to display an interchangeable flag/banner to attract attention to their buildings. They would utilize this flag/banner to update the public on any new leasing or grand openings of the buildings.
Mayor Lentz explained village staff is recommending the board deny this request. Orenchuk explained the current ordinance allows for 4 periods per calendar, at a maximum of 15 days displayed. The village staff is recommending the board deny this request because these banners/flags tend to tatter and wear with time. Also, other businesses may start asking for the same approval.
Trustee Rekus inquired about other types of banners that are allowed. Trustee Meier suggested there be an interim period that is less than 30 days. Meier also mentioned that with time, the banner won't be eye-catching. Zappa explained their intention is to change it each season.
Trustee Russell stated there is a development that wants to attract residents to our community. He suggested we have an agreement with Cardinal Square where the upkeeping of the flag/banner is ensured. Trustee Semple agreed and suggested the current ordinance be amended to allow a flag/banner to be up for a period and perhaps require the owner of the development to periodically submit a request throughout the year and ask for a variance from the board.
Mayor Lentz suggested Zappa renegotiate with the village to produce an agreement and come back to the board to present a new proposal.
Result: Withdrawn [Unanimous]
Mover: Dawn Abernathy, Trustee
Seconder: Kerston Russell, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
339 East Maple Avenue - Use Variation (Ordinance No. 18-03-14)
Motion to pass an ordinance approving a use variation from Section 20.28.020, Table 20.28- 1 to allow single-family attached dwelling units in the R-4 Two-Family Zoning District for 339 East Maple Avenue.
Result: Carried [Unanimous]
Mover: Dawn Abernathy, Trustee
Seconder: Kerston Russell, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
339 East Maple Avenue - Side Yard Variation (Ordinance No. 18-03-15)
Motion to pass an ordinance approving a variation from Section 20.28.030 Bulk and Yard Regulations to allow for an interior side yard of zero (0) feet between attached units for 339 East Maple Avenue.
Result: Carried [Unanimous]
Mover: Dawn Abernathy, Trustee
Seconder: Kerston Russell, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
339 East Maple Avenue - Lot Size Variation (Ordinance No. 18-03-16)
Motion to pass an ordinance approving a variation from Section 20.28.030 Bulk and Yard Regulations to allow for a reduction in lot size for 339 East Maple Avenue.
Result: Carried [Unanimous]
Mover: Dawn Abernathy, Trustee
Seconder: Kerston Russell, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
339 East Maple Avenue - Lot Width Variation (Ordinance No. 18-03-17)
Motion to pass an ordinance approving a variation from Section 20.28.030 Bulk and Yard Regulations to allow for a reduction in lot width for 339 East Maple Avenue.
Result: Carried [Unanimous]
Mover: Dawn Abernathy, Trustee
Seconder: Kerston Russell, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
339 East Maple Avenue - Preliminary and Final Plat of Subdivision (Resolution No. 18-03-21)
Motion to adopt a Resolution approving the Preliminary and Final Plat of Bitto Subdivision.
Result: Carried [Unanimous]
Mover: Dawn Abernathy, Trustee
Seconder: Kerston Russell, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
339 East Maple Avenue Declarations, Covenants and Restrictions (Resolution No. 18-03-22)
Motion to adopt a Resolution Accepting Declaration of Covenants, Conditions, Restrictions and Easements for the Bitto Subdivision at 339 East Maple Avenue.
Result: Carried [Unanimous]
Mover: Dawn Abernathy, Trustee
Seconder: Kerston Russell, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Public Works Committee (Russell, Meier, Black)-
Tree City USA and Growth Award 2017
Chairman Russell announced there were no motions but was very pleased to announce that for the 5th consecutive year Mundelein has been named Tree City USA.
Russell introduced Business Services Manager Kelsey Langeler who gave a brief description of the award and its requirements.
Langeler explained that in 2017 Mundelein was named Tree City USA by the Arbor Day Foundation. There are 4 criteria for the award: tree board/department, tree care ordinance, annual forestry budget, & Arbor Day Observance. Mundelein also received the Growth Award by already expanding on our tree care practices.
Finance Committee (Semple, Abernathy, Rekus)-
Chairman Semple reminded the board that the budget process meetings will commence Monday, April 2.
Meeting Call: 6 p.m. April 2, 2018, Finance Committee Meeting
Meeting Call: 6 p.m. April 9, 2018, Finance Committee Meeting
Finance Separate Bills for Approval
Motion to approve the payment of bills, as indicated on the Disbursement Pending Report for:
Dated; Vendor Name; Invoice Totaling:
03/26/18 AT&T $2,249.43
03/26/18 AT&T Mobility $2,296.98
Result: Carried [5 To 0]
Mover: Ray Semple, Trustee
Seconder: Kerston Russell, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Semple
Abstain: Meier
Finance Bill Approval
Motion to approve the payment of bills, as indicated in the Governing Body Report for the period between March 13, 2018, and ending March 26, 2018, in the amount of $573,656.22.
Result: Carried [Unanimous]
Mover: Ray Semple, Trustee
Seconder: Kerston Russell, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Public Safety Committee (Rekus, Semple, Abernathy)-
Chairman Rekus announced there were no motions.
Rekus acknowledged Deputy Chief Don Hansen, who sat in for Chief Eric Guenther. Hansen announced that April 3rd is the Illinois Police Officer Memorial in Springfield. Two delegates will be sent to participate.
Deputy Chief William Lark announced the Blood Drive will take place March 31 from 9:00am - 3:00pm. Lark also announced they have secured a new Deputy Chief, who will start April 2nd.
Building Committee (Meier, Black, Russell)-
Chairman Meier announced there were no motions.
Transportation & Infrastructure Committee (Black, Rekus, Semple)-
2018 Street & Infrastructure Project
Motion to accept all bids for the construction of the 2018 Street and Infrastructure Project and to award a contract to the lowest responsive and responsible bidder, A Lamp Concrete Contractors Inc., in the amount of $2,627,531.33, subject to the receipt of proper bonding and insurance, and issue a Purchase Order in the same amount.
Result: Carried [Unanimous]
Mover: Scott Black, Trustee
Seconder: Robin Meier, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Other Reports-
Trustee Black mentioned that the board revisit and produce more ideas for revenue regarding the Real Estate Transfer Tax. He suggested a local Motor Fuel tax instead of the Real Estate Transfer tax.
Trustee Rekus agreed and stated that the board should not put the burden solely on the resident. Trustee Meier also stated that she would like to explore other revenue sources.
Mayor Lentz suggested the board schedule a Committee of the Whole meeting to further discuss this matter.
Scheduled Business:
Omnibus Vote Items-
Jewel Food Stores
Motion to approve a Purchase Order & Payment in the amount of $34,099.27 for Sales Tax Share-50% of Maple Avenue Store.
Result: Carried [Unanimous]
Mover: Dawn Abernathy, Trustee
Seconder: Bill Rekus, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Zoll Medical Corporation
Motion to approve a Purchase Order in the amount of $112,983.24 for 4 X-Series manual Monitors/Defibrillators and 50% payment in the amount of $56,491.62.
Result: Carried [Unanimous]
Mover: Dawn Abernathy, Trustee
Seconder: Bill Rekus, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Village Staff Reports:
Village Administrator-
Village Administrator Lobaito announced there were no reports.
Village Attorney-
Village Attorney Marino announced there were no reports but mentioned there was a need for an executive session.
Village Clerk-
Clerk Cabachuela announced there were no reports.
Executive Session:
Motion to recess into Executive Session to discuss pending litigation pursuant to 5 ILCS 120 and Section 2(c)(11), land acquisition or sale of property pursuant to 5 ILCS 120,
Result: Carried [Unanimous]
Mover: Robin Meier, Trustee
Seconder: Ray Semple, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Motion to reconvene Village Board Meeting
Result: Carried [Unanimous]
Mover: Dawn Abernathy, Trustee
Seconder: Kerston Russell, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
The 3161st Regular Meeting was reconvened at 9:57 pm.
Attendance Clerk Cabachuela took the roll. It indicated the following:
Board Attendance-
Present: Trustees Abernathy, Black, Meier, Rekus, Russell, and Semple; Mayor Lentz
Absent: None
Village Attendance-
Business Services Manager Langeler, Deputy Chief of Support Services Hansen, Finance Director Haywood, Chief Deputy Fire Chief Lark, Village Administrator Lobaito, Attorney Marino, Community Development Director Orenchuk, Building Director Schubkegel, and Assistant Village Administrator Vadopalas
Other Business:
There were no Other Business reports.
Adjournment:
Motion to adjourn the Regular Board Meeting
Result: Carried [Unanimous]
Mover: Dawn Abernathy, Trustee
Seconder: Kerston Russell, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
The 3161st Regular Meeting was adjourned at 9:58pm.
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