Lake County Financial & Administrative Committee met Aug. 27.
Here is the agenda provided by the committee:
1. Call to Order
2. Pledge of Allegiance
3. Addenda to the Agenda
4. Public Comment
5. Chair's Remarks
6. Old Business
7. New Business
CONSENT AGENDA (7.1 - 7.6)
7.1 20-1166
Minutes from July 23, 2020 Special Meeting.
]7.2 20-1173
Minutes from July 30, 2020.
PUBLIC WORKS, PLANNING & TRANSPORTATION
7.3 20-1108
Joint resolution authorizing a contract with H and H Electric Company, Franklin Park, Illinois, in the amount of $178,115.80 for upgrades and expansion of the Intelligent Transportation System (ITS) PASSAGE Network and appropriating $214,000 of 1⁄4% Sales Tax for Transportation funds.
• This work will include the replacement and upgrade of remote-controlled video systems and video encoders.
• Maintenance of existing traffic signals, traffic control and protection, and the installation of outdoor network cable are also included in this project.
• The added alternative bidding process was used for this letting.
• A total of two bids were received, ranging from $178,115.80 to $246,861 and the lowest responsible bidder is H and H Electric Company, in the amount of $178,115.80.
• This improvement is included in the transportation improvement program with construction beginning in 2020 and continuing into 2021, and designated as Section 20-00268-22-TL.
7.4 20-1112
Joint resolution authorizing a contract with Alliance Contractors Inc., Woodstock, Illinois, in the amount of $178,657.78 for the Gilmer Road bridge parapet repairs, appropriating $215,000 of County Bridge Tax funds.
• The Gilmer Road bridge parapets will be rehabilitated including structural repair of concrete, joint repairs, surface filler, and epoxy crack injection.
• A total of three bids were received, ranging from $178,657.78 to $232,974, and the lowest responsible bidder is Alliance Contractors Inc., in the amount of $178,657.78.
• This project is included in the transportation improvement program with work planned to begin in 2020 and be completed in 2021, and designated as Section 20-00073-09-BR.
FINANCIAL & ADMINISTRATIVE
7.5 20-1092
Report from Robin M. O’Connor, County Clerk, for the month of July 2020.
Report from Mary Ellen Vanderventer, Recorder of Deeds, for the month of July 2020.
PUBLIC WORKS, PLANNING & TRANSPORTATION
7.7 20-1107
Joint resolution appropriating $1,187,000 of Motor Fuel Tax funds for the maintenance and electrical service of traffic control signals, street lights, and Lake County PASSAGE field elements, under the applicable Illinois Highway Code, from December 1, 2020, to November 30, 2021, authorizing the one-year renewal clause with Meade Electric Company Inc., Willowbrook, Illinois, in the amount of $926,165.14.
• Patrol one maintenance activities are paid out of the Motor Fuel Tax fund, including the maintenance, electrical service, and Joint Utility Locating Information for Excavators (JULIE) locates for the County traffic control signals, streetlights, other field equipment, and field elements of Lake County PASSAGE.
• Traffic signal maintenance is currently under contract with Meade Electric Company Inc., with two one-year renewal clauses.
• Before a contract renewal can be signed, an appropriation from Motor Fuel Tax funds of $1,112,000 is needed for Fiscal Year 2021 contract maintenance services and $75,000 for electrical service.
• This is a shared service item, with existing agreements with Deerfield, Deer Park, Gurnee, Highland Park, Highwood, and the Illinois Department of Transportation for the inclusion of certain traffic signals within their jurisdiction in the County’s traffic signal maintenance contract for reimbursement to the County for their share.
• This project is included in the transportation improvement program, and designated as Section 21-00000-01-GM.
Joint resolution authorizing a contract with H and H Electric Company, Franklin Park, Illinois, in the amount of $566,255.60 for the installation of Intelligent Transportation System (ITS) PASSAGE Field Elements along various routes in Lake County, appropriating $680,000 of 1⁄4% Sales Tax for Transportation funds.
• The ITS PASSAGE Field Elements includes installation of 21 Pan Tilt Zoom (PTZ) cameras, 4,000 feet of fiber optic cable, nine wireless connections, and three cellular connections to expand the Lake County PASSAGE network along various routes.
• $200,000 in grant funding through the Illinois Department of Commerce and Economic Opportunity (DCEO) was provided to support the connection of traffic signals and install PTZ cameras on Illinois Route 59 in the southwest portion of Lake County.
• There was a public call for bids, and a total of two bids were received, ranging from $566,255.60 to $729,750.10, and the lowest responsible bidder is H and H Electric Company, with a contract amount of $566,255.60.
• This project is included in the transportation improvement program with construction planned to begin in 2020, and designated as Section 19-00268-20 -TL.
FINANCIAL & ADMINISTRATIVE
7.9 20-1137
Presentation of Fiscal Year (FY) 2019 Comprehensive Annual Financial Report and County-wide Audit by RSM US LLP.
7.9 20-1139
Resolution accepting and placing on file an estimate of the annual aggregate tax levy and providing for the apportionment of estimated taxes across the various items for the Fiscal Year (FY) 2021 Appropriation Ordinance as will be adopted by the County Board of Lake County, Illinois (County Board).
• State Statute requires an estimate of the property tax levy to be determined in September of each year for the following tax year.
• This resolution establishes the total estimated tax levy and identifies the estimated amount of tax dollars allocated to each of the county-wide property tax funds. However, the FY 2021 Budget is still being developed and the amounts in each type of levy category will change as necessary to meet both County policy and balancing needs in each fund.
• This action sets an estimated amount. The final levy will be prepared and submitted for County Board approval at the same time as the FY 2021 Budget in November 2020.
• The FY 2021 Budget Policies directed staff to prepare a balanced budget with a tax levy equal to last year’s levy. Specifically, section 1.2.4 states, “For the purpose of developing the FY2021 budget, staff will prepare a balanced budget with no growth in the tax levy. Staff will also prepare an option or scenario that assumes a property tax levy of all or a percentage of allowable CPI growth for the Board’s consideration during the budget hearings.”
• The estimated amount presented below is therefore a total of $162,598,097, the same as the Tax Year 2019 (FY 2020) approved levy amount.
7.11 20-1141
Presentation and Discussion on Facilities Capital Improvement Plan (CIP) Priorities.
• On April 2, 2020, staff provided an overview of the proposed priorities of the Facilities CIP to the Financial and Administrative Committee.
• A follow-up discussion occurred at the June 5, 2020 Committee of the Whole meeting.
• Staff is soliciting feedback from the committee for formal consideration on September 3, 2020.
7.12 20-1142
Presentation and Discussion on County Health Insurance Plan for Fiscal Year (FY) 2021.
• Staff will provide an overview of Lake County’s health insurance plan coverage for FY 2020.
• A recommendation on FY 2021’s health insurance plan will be presented for discussion.
• Formal consideration of FY 2021’s health insurance plan will be brought for the committee’s consideration on September 3, 2020.
7.13 20-1140
Discussion on Tax Increment Financing (TIF) processes and guidance to County Board Members and staff.
8. Executive Session
9. Director's Reports
9.1 20-1147
Director’s Reports.
• Facilities and Construction Services.
• Finance and Administrative Service.
• Human Resources.
• Information Technology.
10. Public Comment
11. County Administrator's Report
12. Members Remarks
13. Adjournment
https://lakecounty.legistar.com/View.ashx?M=A&ID=752427&GUID=1CA93563-E002-42E8-9C4F-F89AF7CB1586
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