City of Lake Forest Public Works Committee met Nov. 22.
Here are the minutes provided by the committee:
I. ROLL CALL/CALL TO ORDER
Chairman Jim Preschlack called the virtual meeting to order at 4:00 P.M. Alderman Ted Notz was present. Alderman Jennifer Karras was not in attendance.
Chairman Preschlack stated that in accordance with state statute, he made the determination that it was not practical or prudent to schedule an in-person Public Works Committee meeting because of the COVID-19 pandemic, and therefore the meeting was being held remotely.
Staff virtually attending the meeting included Michael Thomas, Director of Public Works; Dan Martin, Superintendent of Public Works; Byron Kutz, Superintendent of Engineering and Jim Lockefeer, Assistant to the Director of Public Works.
II. ASSET, INFRASTRUCTURE, & SERVICE HIGHLIGHTS – MUNICIPAL SERVICES BUILDING
The Committee reviewed the below summary presentation slide on the topic.
The Committee and City staff discussed the overall value of this item appearing on the agenda and the next site or field visit to better understand Public Works operations and upcoming capital projects.
III. FY ’22 PROJECT ROADMAP STATUS CHART
Director Thomas and the Committee reviewed the below summary presentation slides on the topic.
The Committee and City staff discussed the Lake-Woodbine Bridge Project schedule.
IV. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE NOVEMBER 3, 2021 PUBLIC WORKS COMMITTEE MEETING MINUTES
Alderman Notz moved to approve the November 3, 2021 Public Works Committee meeting minutes. Chairman Preschlack seconded the motion, which carried unanimously.
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE WATER DISTRIBUTION SYSTEM PRESSURE SENSORS PROJECT – DAN MARTIN
Superintendent Martin reviewed the below summary presentation slide on the topic.
The Committee and City staff discussed the location of the new sensor installations, system sensor coverage, the opportunity for future sensor install locations, and water interconnections with Highland Park and Lake Bluff.
Alderman Notz moved to recommend approval to City Council award of bid for the 2021 Water Distribution Monitoring Project to the lowest responsive bidder,
Integrated Process Solutions, Inc. in the amount of $337,000 and utilization of the remaining $23,000 for project contingency and technical engineering assistance from Strand Associates for a total sum of $360,000. Chairman Preschlack seconded the motion, which carried unanimously.
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE ILLINOIS AND WOODLAND PEDESTRIAN BRIDGE REPLACEMENTS – MICHAEL THOMAS
Director Thomas reviewed the below summary presentation slides on the topic.
The Committee and City staff discussed grant funding opportunities for the project and past City grant applications that were submitted for the project.
Alderman Notz moved to recommend approval to City Council award of the lowest responsive and responsible bid for the Illinois and Woodland Pedestrian Bridge Replacements to F.H. Paschen, in the amount of $1,075,613 and a 10% construction contingency in the amount of $107,561 for a total project cost of $1,183,174. Chairman Preschlack seconded the motion, which carried unanimously.
4. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AUTHORIZATION FOR THE CITY MANAGER, BASED ON FINAL CITY ATTORNEY APPROVAL, TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF LAKE FOREST AND THE LAKE COUNTY STORMWATER MANAGEMENT COMMISSION, FOR THE BURR OAK STORMWATER DETENTION/STORM SEWER PROJECT GRANT AWARD, AND APPROVAL OF A PROJECT EXPENSE MATCH IN THE AMOUNT OF $314,036 TO THE LAKE COUNTY STORMWATER MANAGEMENT COMMISSION – BYRON KUTZ
Superintendent Kutz reviewed the below summary presentation slides on the topic.
The Committee and City staff discussed the past bids for construction the City previously received, the low bid construction contractor’s agreement to hold their original bid price, the anticipated project construction schedule, DCEO bid requirements, neighborhood construction impacts, and the project communications plan.
Alderman Notz moved to recommend approval to City Council authorization the City Manager to execute an Intergovernmental Agreement between The City of Lake Forest and the Lake County Stormwater Management Commission for the Burr Oak Stormwater Detention/Storm Sewer Project based upon final City Attorney review, and the approval of a project expense match in the amount of $314,036 to the Lake County Stormwater Management Commission. Chairman Preschlack seconded the motion, which carried unanimously.
5. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF THE EVERETT AND WAUKEGAN WATERMAIN DESIGN – BYRON KUTZ
Superintendent Kutz reviewed the below summary presentation slide on the topic.
The Committee and City staff discussed the timing of the project related to the intersection improvement project.
Alderman Notz moved to recommend approval to City Council approve a change order to the agreement with CivilTech Engineering, Inc. to provide watermain design for the Everett & Waukegan Road Intersection project in the amount of $22,175. Chairman Preschlack seconded the motion, which carried unanimously.
V. BUDGET / HIRING / INNOVATION UPDATES – SNOW OPERATIONS: EMPLOYEE SCHEDULING SYSTEM
Assistant to the Director Lockefeer explained that Public Works Snow Command had been working to implement a new internal employee snow event scheduling system. He explained that the new system would help realize time saving efficiencies in creating and communicating employee snow event operations schedules.
VI. PUBLIC COMMENT
There was no public comment.
VII. NEXT MEETING – JANUARY 4th or 5th
The Committee and City staff discussed scheduling the next meeting on January 10, 2022 at 4 P.M. Director Thomas explained that he would email the Committee the confirmed date and time.
VIII. ADJOURNMENT
Alderman Notz moved to adjourn the meeting of the Public Works Committee at 5:17 P.M. Chairman Preschlack seconded the motion, which carried unanimously.
https://cms9files.revize.com/cityoflakeforestil/Document_center/Agendas%20and%20Minutes/Public%20Works%20Committee/2021/Minutes/PW%20COMM%20MINS%2011-22-2021.pdf
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