Village of Libertyville Board of Trustees met June 27.
Here is the minutes as provided by the board:
President Weppler called to order a meeting of the Board of Trustees at 8:10 p.m. in the Village Hall, 118 West Cook Avenue, Libertyville, IL. Those present were: President Terry Weppler, Trustees Donna Johnson, Richard Moras, Jay Justice, Scott Adams, Peter Garrity, and Patrick Carey.
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Oath of Office: Police Lieutenant Promotion
President Weppler issued the Oath of Office to Police Lieutenant Edward Sindles.
Oath of Office: Police Sergeant Promotion
President Weppler issued the Oath of Office to Police Sergeant Belinda Steckenrider,
Employee Milestone Recognitions
President Weppler announced the employees who have reached Milestone Anniversaries in the Village of Libertyville.
Five Years: Donald Peeler (Police Officer) and Michael Conley (PW Maintenance Technician)
Ten Years: Daryl Sellek (Public Works Supervisor) and Dusan Racic (Police Officer)
Fifteen Years: Michael Pakosta (Deputy Fire Chief), Jim Davis (Police Officer), Chuck Beake (PW Maintenance Technician), Chris Adams (Firefighter/Paramedic), Steve Holtz, (Fire Lieutenant), and Pam Bryant (LSC/Recreation Business Manager)
Twenty Years: Mike Stanek (Firefighter/Paramedic) and Bob Leavitt (Electrical Inspector)
Twenty-five Years: John Bolton (Public Works Supervisor)
Items not on the Agenda
President Weppler asked if anyone had anything to bring before the Board that was not already listed on the agenda.
Jacqueline Anderson, 18320 Old Peterson Road, asked about recycling for Milwaukee Trace and other establishments. She stated that she has been working with Deputy Administrator Kelly Amidei, but she attended the meeting to see if there was anything further she could do to expedite the process. Deputy Administrator Amidei stated that she is working on a shared recycling container since the collection is located in a stored enclosure owned by the Village,
Omnibus Vote Agenda
President Weppler introduced the Omnibus Vote Agenda and asked if any Board Member wanted an item removed for separate discussion.
Omnibus Vote Agenda
A. Minutes of the June 13, 2017 Village Board meeting
B. Bills for Approval
C. Ordinance 17-O-57: Consideration of an Ordinance Granting Approval of a Special Use Permit (PC 16-32) - 200,216 and 400 W. Lake Street
D. Ordinance 17-O-58: Consideration of an Ordinance Approving a Planned Development Concept Plan (PC 16-33) - 200, 216 and 400 W. Lake Street
E. Resolution 17-R-113: Consideration of a Resolution Approving a Preliminary Plat of Subdivision (PC 16-34) - 200, 216 and 400 W. Lake Street
F. Resolution 17-R-114: Consideration of a Resolution to Approve the
Use of Village Property - Y-Not Project
G. Resolution 17-R-115: Consideration of a Resolution to approve a
Raffle License Request - Village Quilters of Lake Blufftake Forest
H. ARC Report
I. Resolution 17-R-116: Consideration of a Resolution to Amend an
Agreement with Bill Kaiser for Dog Days of Summer
Trustee Johnson moved to adopt the items listed on the Omnibus Vote Agenda in a single group pursuant to the omnibus vote procedures of the Libertyville Municipal Code. Trustee Moras seconded, President Weppler asked for Board and public comment and there was none. Trustee Justice asked if the Dog Days did not break even, would the Village be responsible for costs. President Weppler said that there are commitments from sponsors to cover costs, but the Village is ultimately responsible for the event. The motion carried on roll call vote as follows: Ayes: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey
Nays: None
Report of the Plan Commission (PC 16-41), Preliminary Plat of Subdivision - 213,317, 403, and 417 S. Butterfield Road
President Weppler introduced the Plan Commission report, noting that Mr. Paul Swanson is requesting approval of a 15 unit Preliminary Plat of Subdivision for the properties at 213,317, 403, and 417 S. Butterfield Road. The proposal includes a conservation area on Outlot A to be maintained by the Homeowners' Association and a request for a variation to the Subdivision Code to allow a 590-foot long cul-de-sac, as opposed to the 500 feet listed in the code.
The Preliminary Plat was previously before the Village Board of Trustees and referred back to the Plan Commission to give the petitioner the opportunity to revisit the Plan Commission conditions for approval. The petitioner responded by proposing landscaping along the south and east property lines of the site. In addition, the corner side yards on the two (2) lots abutting Butterfield Road were increased from 30 feet to 40 feet, The cul-de-sac street was then lengthened an additional 10 feet for a total length of 590 feet.
At the June 12, 2017 Plan Commission meeting the revised design was reviewed. Members of the Commission expressed their support of the landscaping and setback proposals. A previous condition to require front porches was removed as it is a preference and not a requirement under Village Code. A motion to recommend Village Board of Trustees approval of the Preliminary Plat passed with a vote of 4 - 1, subject to the conditions listed in the Report of the Plan Commission. President Weppler asked for questions and comments.
Mr. Angelo Zografo, Civil Engineer for the Petitioner, Mr. Swanson's attorney Debra Haddad, and landscape architect David McCallum were present to represent Mr. Swanson and answer questions. Mr. Zografos, referring, to condition three (3) in the Plan Commission report, asked if the Outlot A conservation area could be considered the required park donation,
The Village Attorney David Pardys referenced the following definition of Private common open space and recreational areas:
When private open space is made permanently available for use on an equal and common basis to every resident in the subdivision, planned development or other development containing residential dwelling units at a proportionate share of the cost of maintenance, and such open space is designed to meet the recreational needs of the subdivision, planned development, or other development containing residential dwelling units then a 100 percent credit toward the land dedication requirement of this section shall be allowed to the extent of such open space so provided, and if the total of such open space so provided equals the total acreage required to be dedicated by this section, then the provision of such open space shall fulfill the amount required by this section to be dedicated for park and recreational purposes.
Attorney Pardys further stated that the Village Board would have to determine if OutlotA conservation area would meet the requirements of the Village Code. He added that the Home Owners' Association covenants would include maintenance parameters for Outlot A as part of the Development Agreement.
Responding to Trustee Moras, Director of Community Development John Spoden stated that wetland clarification and designation would be part of the final engineering of the property. Trustee Moras then asked if the proposed lots fit with the Village Code for R-5, and Director Spoden stated that the only variation was for the cul-de-sac. Trustee Moras asked if there were any fire department concerns with the 590-foot cul-de-sac, and Deputy Fire Chief Michael Pakosta stated that 500 feet is the recommendation, but there were no concerns with the 590 feet.
Mr. Zografos stated that there were no variations required for the 15 lots, and with deeper setbacks, there would be no driveways on Butterfield Road. Director Spoden noted that the plan is less dense than zoning requires. Trustee Adams asked if the developer is comfortable with the many conditions required. Debra Haddad, attorney for the developer, stated that Mr. Swanson agreed to all conditions, and the only remaining question is clarification of Outlot A as a park designation. She added that the lot is 1.26 acres, the trees would remain, and the lot would not be mowed or contain playground equipment. Trustee Adams asked Director Spoden if he were comfortable with the preliminary plan, and Director Spoden stated that he was. Trustee Garrity stated that he was pleased with the spirit of cooperation with the neighborhood.
Trustee Carey asked if the Outlot had to be a part of the vote, or could the vote be taken allowing Staff to do an analysis and make a recommendation regarding the use of Outlot A. Village Attorney Pardys stated that ultimately the condition would be part of the development agreement, Mr. Zografos asked that the Village Board clarify their requirement for the Outlot A regarding park land requirement.
Lisa Roti, 1212 Victory Drive, expressed concern with excess water in the existing neighborhood. She also noted that she would like to see less density, President Weppler noted that the developer has a legal right to subdivide the property.
Ana Draa, 1020 Ashley Lane, asked if using the land as park land would change the fees required of the developer and if the park would be for everyone's use. President Weppler stated that the developer must give either land or pay fees. The park would be for the use of the subdivision owners. Ms. Draa added that she would like to see a limit on construction since the Village is involved in simultaneous projects.
Barry Holdfelder, 1412 Victory Drive, stated that although he knew a subdivision was always a possibility, he wanted lot sizes that are comparable to those in the neighboring areas. He expressed concern with loss of trees, loss of greenery, and the density of the plan.
Lana Margoulis, current owner of the properties in the development, stated that she and her husband had many other proposals for their property, including commercial options. She noted that they were pleased to find a buyer who would keep the existing zoning. She added that Mr. Swanson had met all the required conditions, and the development of the property would improve the water problems in the area. She asked that the Village Board approve the plan.
John Linden, 1406 Victory Drive, stated that the development plan was not in keeping with the existing area. He favored keeping the conservancy area and an added buffer from Route 176.
Barbara Wilcox, 129 Pine Tree Lane, asked what remedy would be available if traffic becomes an issue. President Weppler stated that the Police Chief would make recommendations.
Steven Lobrillo, 1206 Victory Drive, stated that although it is a builder's right to develop the area, the plan should flow with the rest of the Village. He added that the process was rushed.
Mara Slesers, 1320 Victory Drive, expressed concern with trees removed as a buffer to the bike path and loss of trees and greenery in Outlot A. Director Spoden explained that there would be no trees removed from the two-acre area on the West end of the development. Ms. Slesers stated that the loss of trees and large lot sizes would change the character of their neighborhood. She added concern with the density of the plan.
Debbie Wilson, 1312 Victory Drive, asked if a water clause could be included in the development plan. She added that the water problem would remain, especially with the loss of trees and the higher elevations of the proposed houses. President Weppler noted that the proposal included more landscaping than was required. Ms. Wilson also expressed concern with Mr. Swanson's health and who would be making decisions regarding the development.
Jacqueline Anderson, 18320 Old Peterson Road, asked what rights the neighbors would have if flooding were to occur. President Weppler stated that the development would have to follow the requirements of the Lake County Stormwater Ordinance. The final engineering plans would be reviewed for compliance with the requirements.
Todd White, 305 S. Butterfield, asked for clarification of the ability to build on wetlands. He asked for a buffer of trees between the development and his property to the north, specifically between his property and proposed lots 14 and 15. Landscape architect David McCallum, explained that trees could be relocated to provide a buffer,
Craig Hammett, 1220 Victory Drive, asked for more mature trees on lot lines to be left in place. He asked that Outlot A remain a conservancy area, President Weppler stated that he would like to see the Final Plat include as many mature trees as possible. Mr. Hammett also stated that lowering the speed limit on Butterfield Road would be helpful.
He also stated that any landscaping should be native species which are appropriate to the area and climate. The Mayor noted that all landscaping would be approved in the final plan. Mr. Hammett also expressed concern with building on wetland, and the Mayor noted that the plan must meet all engineering requirements.
Trustee Johnson stated that there are remaining issues to address. She noted the importance of using native trees and including buffers.
Trustee Moras reminded everyone that this is a preliminary plat approval request. He cited issues with protecting mature trees, using native plants, and the requirement for parkland and Outlot A. He added that excess water is another issue that will be addressed with final engineering requirements.
Trustee Justice suggested fewer homes. He also noted that water remains a critical issue. Trustee Adams stated that he wanted to see Outlot A left as a buffer and mature trees preserved on lot lines. He also noted his concern that the final engineering plans comply with storm water requirements.
Trustee Garrity agreed with preserving Outlot A. He added that he was glad to see driveways moved off of Butterfield Road. He stated that he was comfortable moving forward with the preliminary plat and wanted concerns addressed,
Trustee Carey stated that the 500 foot requirement was in place prior to required building sprinklers, and large vehicles would be able to maneuver in the proposed plan. He added that water remains an issue, but it was not part of the proposal before the Village Board at this time. He favored maintaining as many trees as possible. He also stated that although he did not like the plan, the developer had met all Zoning Code requirements, and as a trustee, he did not have the authority to deny the preliminary plat.
President Weppler asked that residents be notified of any upcoming meetings involving the development. He noted that he did not like the 590-foot cul-de-sac, but he was happy to see the driveway on Butterfield Road eliminated.
Village Attorney David Pardys amended the first sentence of condition #3 of the Plan Commission report to read: “That the natural wooded area of Outlot A shall be designated as a conservation area subject to the further condition that the Village Board will further review and consider allowing Outlot A to be deemed open space that will satisfy the park land donation requirement, as allowed by Section 22-147(f)(1).
With no further discussion, Trustee Carey moved to approve the Preliminary Plat of Subdivision subject to all conditions. Trustee Adams seconded. The motion carried on roll call vote as follows:
Ayes: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey
Nays: None
Resolution 17-R-117: Award a Contract to Maneval Construction Company for the Hockey Rink Relocation Construction Project President Weppler explained that as a result of the sale of the Bolander property in January of 2015, the Bolander hockey rink would be re-located to the Libertyville Sports Complex (LSC) site adjacent to the softball field. During the budget process, the Parks and Recreation Committee and the Village Board recommended proceeding with the project and requesting proposals for the Hockey Rink. Relocation Construction Project at the Libertyville Sports Complex to allow for the construction to be completed on or around November 1, 2017 prior to the start of the winter ice season.
The 2017-2018 Village budget includes $450,000 for the project, which includes the cost of construction and engineering services for the re-location. Proceeds from the sale of the Bolander property have been reserved in the Park Improvement Fund to cover the relocation costs.
Bids for the construction of the hockey rink were advertised and posted on May 10, 2017, and bid packets were available for prospective companies on May 15, 2017 with a bid deadline date of June 16, 2017. At the May 15, 2017 Appearance Review Committee meeting, the project was approved including the lighting options, A pre-bid meeting took place at the LSC on June 9, 2017 where prospective companies were given a tour of the proposed site and to see the existing dasherboards, lights and other salvageable materials for use in the construction project,
Bid Alternate #1 is for a kick plate replacement for base dasherboards, bid Alternate #2 is for new fifty (50) foot high poles and a LED lighting system in lieu of base bid lighting and Alternate #3 is for area reflective crack control for asphalt surface.
Six (6) companies submitted bids for the project, the results for base bids and alternates are listed below:
Manewal Copelhaver George's D.K. Boller Coast, Canpanella & Const, Co. Construction, Inc, Landscaping Inc. Contractors, Company Sons Inc.
Inc. Inc.
Base Bidi $365,000.00 $384,800.00 $399.745.00 $417,000.00 $449,000.00 $523,854.32 Alternate #1; $4,500,00 $5,000.00 $8,200.00 $6860.00 $16,000.00 $20,000.00
Alternate #2: $36,000.00 $81,000.00 $38,600.00 $36,620.00 $37,000.00 $84,700.00
Alternate #3: $4,500.00 $6,000.00 $4,400.00 $,6225.00 $6,500.00 $4,958.80
The lowest competitive base bid was received from Maneval Construction Co. Inc. for $365,000. Staff recommended the need for Alternate 1 for $4,500 and Alternate 3 for $4,500, for a total contract price of $374,000. Gewalt Hamilton, the project engineer, and Staff concur that Maneval Construction Co. Inc. is qualified to provide the services based on past experience.
Staff recommended approval of the attached resolution to award the contract for the Hockey Rink Re-location Construction project to Maneval Construction Co. Inc. in the total amount of $374,000 and to authorize execution by the Village Administrator. President Weppler asked for questions and comments and there were none.
President Weppler thanked the Parks and Recreation Committee for working well with residents to complete the project.
Mr. Scott Nelson, a resident and hockey supporter, thanked Parks and Recreation Trustees, Director Connie Kowal, Administrator Christopher Clark, and former Administrator Kevin Bowens for making the relocation a reality,
Trustee Garrity stated his disappointment that the Village did not receive more financial support from the hockey community. He noted that the rink would be a nice amenity for both ice and roller hockey. He asked for resident ongoing support through partnerships and sponsorships for upkeep and maintenance of the rink.
Trustee Carey noted his appreciation for Staff time spent on the project. Trustee Moras stated that he was happy that a promise to restore the hockey rink was made and kept,
Responding to Trustee Justice, Director Kowal stated that construction should begin August 1, 2017 and take approximately three months.
Mr. Gary Franzen, 1820 Torrey Parkway, complimented Mike Maneval of the chosen construction company for his fine work ethic, and Mr. Franzen was pleased that a local resident was chosen for the project.
Trustee Johnson moved to approve the resolution approving the contract for the Hockey Rink Relocation construction Project to Maneval Construction Co. Inc. in the total amount of $374,000. Trustee Carey seconded. The Mayor asked for Board and public comment and there was none. The motion carried on roll call vote as follows:
Ayes: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey
Nays: None
Report of the Zoning Board of Appeals (ZBA 17-14)
A. Variation for a Fence - 1643 Old Barn Circle A President Weppler reported that at their meeting of June 12, 2017, the Zoning Board of Appeals heard a request from the property owner of 1643 Old Barn Circle for a variation to allow construction of a fence in the corner side yard. The applicant is proposing to construct the fence along the Butterfield Road right-of-way.
Members of the Zoning Board of Appeals concurred with the request after determining that the fence would not be located in the site distance triangle. Mr. Mazhar Husain was available to answer questions.
Trustee Justice moved to approve the variation for a fence at 1643 Old Barn Circle, and Trustee Johnson seconded. President Weppler asked for Board and public comment and there were none. The motion carried on roll call vote as follows:
Ayes: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey
Nays: None
Ordinance No. 17-O-59: Consideration of an Ordinance Granting a Variation for a Fence - 1643 Old Barn Circle President Weppler introduced the ordinance granting a variation to allow construction of a fence at 1643 Old Barn Circle. In order to expedite the review process, the applicant requested that if the Village Board approved this request, that the ordinance be adopted at the June 27, 2017 meeting. Staff recommended the Village Board approve the ordinance.
Trustee Johnson moved to approve the ordinance granting a variation for a fence at 1643 Old Barn Circle. Trustee Moras seconded. President Weppler asked for Board and public comment and there were none. The motion carried on roll call vote as follows:
Ayes: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey
Nays: None
Ordinance 17-0-60: Amending the 2016-2017 Village Budget President Weppler explained that throughout the 2016 - 2017 fiscal year, certain unanticipated expenses have exceeded Fund budgets. These overages have been previously approved by the Village Board with the understanding that the Budget would be amended at the end of the fiscal year to account for these items,
The budget amendments are due to the following:
o $24,229 in the Finance Department to reflect the higher than budgeted birth and death certificate expense, which is offset by higher than budgeted offsetting revenue, as well as the retirement of two management staff in FY2016-2017
o $134,823 in the Public Works Department reflecting higher technical services expenses, which was offset by higher than budgeted Engineering Fees revenue
o $123,210 in the Community Development Department to cover higher than budgeted reimbursable expenses with the excess revenue received in Building Fees revenue
o $262,381 in the Fire Department to reflect the grant expense for Air Packs which is offset by grant revenue o $2,184,100 in the Tax Increment Finance Fund to fund the completion of the parking deck, which was offset by short term loan proceeds
o $6,418 in the Foreign Fire Insurance Tax fund to reflect the additional firefighting and emergency medical equipment that was purchased with foreign fire tax in excess of budgeted revenue
o $65,000 in the Capital Improvement Fund to reflect the advancement of certain road improvement projects due to timing and advantageous bid responses, utilizing existing reserves
o $70,000 in the Public Building Improvements Fund to fund fire station improvements, utilizing existing reserves
o $90,000 in the Police Pension Fund and $50,000 in the Fire Pension Fund to cover pension expenses in the pension trust funds, which is offset by investment income
As a result of these changes, the authorized budgeted expenditures increased $3,010, 161, from $68,292,600 to $71,302,761 for the 2016-2017 fiscal year. Additional revenues above budget or existing fund balances totaling $3,010,161 are utilized to cover the amended budget amounts, Unaudited total actual expenditures of S66,566,596 are $4,736,165 below the proposed amended budget.
The ordinance presented is in compliance with the requirements set forth in the Budget Officer Act, Staff recommends the Village Board adopt the ordinance. Trustee Moras thanked the Village’s finance professionals.
Trustee Moras moved to approve the ordinance amending the 2016-2017 Village budget, and Trustee Adams seconded. President Weppler asked for Board and public comment and there was none, The motion carried on roll call vote as follows:
Ayes: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey
Nays: None
Resolution No, 17-R-118: Consideration of a Resolution to Award a Contract to Keno & Sons Construction Company for the WWTP 2017 Improvements Project President Weppler explained that a bid opening was held on May 25, 2017 for the wastewater treatment plant (WWTP) 2017 Improvements Project. The project involves replacing and rehabilitating essential key components at the treatment plant because they are past their useful service life. Items to be replaced include Screw Pump #3, the influent coarse Screen and sluice gate, the Patterson pump valves, the aeration airline and the tertiary pump valves. The rehabilitated items include the repair of the 36' influent sewer, the influent flow diversion chamber and the interior coating of the screen and grit building.
The bid form was structured with six different alternates in addition to the base bid work. These alternates included the rehabilitation of clarifier 3 & 4 (Alternate A), sandblasting and painting the upflow clarifier (Alternate B), two different material lining options of the diversion chamber (Alternates C & E) and two different material lining options for the 36-inch influent sewer (Alternate D & F). Four responsive bids were opened and are listed below:
Contractor Keno & Sons Boller J.J. Kovilic
Construction, Construction Henderson & Construction
Co. Co. Inc. Son Inc. Co. Inc.
Base Bid $879,724 $996,300 $1,009,000 $1,769,000 Alternate E $53,332 $160,700 $ 65,000 $ 88,000 Alternate F $ 89,589 $142,700 $ 100,000 $ 106,000
Base Bid + $1,022,645 $1,299,700 $1,174,000 $1,963,000 Alternates
The Engineer’s Estimate for the Base Bid work and Alternates E & F was $954,700.00. The available budgeted amount for the proposed work in the Water & Sewer Capital Improvements Fund/WWTP Improvements (Acct # 20-2024-6-750) is $830,750.00. It is proposed to complete the Base Bid work and two of the alternates (E & F), which impact the base bid items. This work is important for the continuous, safe and efficient operation of the treatment plant. Although the proposed project will exceed the available Budget funds by $191,895.00, Staff does not see any advantage to rebid the project given the fact that three of the four bids received were competitive. The two main reasons the bids exceeded the Budget amount was the replacement of the aeration piping as opposed to spot repairs and the lining of the 36-inch influent sewer instead of a single repair as originally contemplated.
The entire Fiscal Year Budget for WWTP Improvements is $2,983,400. There is the possibility that the remaining repair and renovation projects at the treatment Plant will come in under budget to offset some of the cost. If not, deferral of some of the remaining less critical budgeted work will be necessary,
Staff and consultant, RHMG Engineers Inc. recommended approval of the resolution to award the contract for the 2017 WWTP Improvements Project to Keno & Sons Construction Co. in the amount of $1,022,645.00 and authorize execution by the Village Administrator. President Weppler then asked for questions and comments.
Trustee Justice asked what would be considered a useful life for the replacements and rehabilitation. Director of Public Works Kendzior stated that approximately 25-30 years would constitute a useful life.
Trustee Garrity moved to approve the resolution awarding the contract to Keno & Sons Construction Company for the WWTP 2017 Improvements Project in the amount of $1,022,645.00, and Trustee Carey seconded. President Weppler asked for Board and public comment and there was none. The motion carried on roll call vote as follows:
Ayes: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey
Nays: None
Resolution 17-R-119: Approve a Public and Private Water Main Agreement with GTIS-HOV Parkside of Libertyville President Weppler reported that in connection with the construction of the Parkside at Libertyville development, the developer, GTIS-HOW Parkside of Libertyville, LLC (“KHOV”) has constructed a water main system to service the development. Due to the configuration and location of the water main system, a portion of the system will be maintained privately by the homeowners association for the development while the remaining portion of the system will be maintained by the Village. Pursuant to the Development Agreement entered into between the Village and KHOV, KHOV has constructed the entire water main system at its costs and will be responsible for maintaining the public portion of the water mains during the two-year period following acceptance of the water main system by the Village. The resolution approves an agreement between the Village and KHOV, which clarifies the precise location of both the public and private portions of the water mains and further clarifies the maintenance responsibilities for the mains between the Village, KHOV and the homeowner's association, Staff recommended approval of the resolution. President Weppler then asked for questions and comments and there were none.
Trustee Justice moved to approve the resolution approving a Public and Private Water Main Agreement with GTIS-HOV Parkside of Libertyville, LLC. Trustee Johnson seconded, President Weppler asked for Board and public comment. The motion carried on roll call vote as follows:
Ayes: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey
Nays: None
Resolution 17-R-120: Amend the 2017-2018 Classification and Compensation Plan President Weppler reported that with the recent retirement of the Parks Maintenance Superintendent and position attrition of a Public Works Maintenance Technician and the Engineering Division part-time Office Assistant position there is an opportunity to consider a staffing re-organization within the Public Works Department. The re-organization would provide the Public Works Department with more flexibility to adjust to possible future revenue decreases, enhance cross-training, and allow for the completion of current and future work more efficiently.
The current budgeted salary savings for the three current open positions is $186,954. The proposed re-organization includes salaries in the amount of $184.910. The impact to the budget is anticipated to be cost neutral.
This re-organization requires a revision to the 2017-2018 Classification and Compensation Plan which was approved as part of the 2017-2018 final budget. The amended Plan was presented, and a summary of the changes was included as well. President Weppler asked for questions and comments and there were none.
Trustee Johnson moved to approve the resolution amending the 2017-2018 Classification and Compensation Plan. Trustee Adams seconded. President Weppler asked for Board and public comment and there were none. The motion carried on roll call vote as follows:
Ayes: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey
Nays: None
Petitions and Communications
President Weppler announced the following:
o Village Hall and all non-emergency offices will be closed on Tuesday, July 4, 2017 for Independence Day
o The Village Band will perform at 7:30 p.m. on Tuesday, July 4, 2017, in butler Lake Park, with a fireworks display starting at 9:30 p.m.
o Dog Days of Summer Event will be held in downtown Libertyville Thursday, July 6 - Sunday, July 9, 2017
o The Zoning Board of Appeals will meet at 7:0 p.m. on Monday, July 10, 2017
o The Police Pension Fund will meet at 3:00 p.m. on Tuesday, July 11, 2017
o The Historic Preservation Commission will meet at 7:00 p.m. on Tuesday, July 11, 2017
o The Water and Sewer Committee will meet at 7:00 p.m. on Tuesday, July 11, 2017
o The Village Board will meet at 8:00 p.m. on Tuesday, July 11, 2017
Executive Session
The Mayor stated the need for the Village Board to meet in Executive Session to discuss Closed Session Minutes, Review 5 ILCS 120/2(c)(21), Pending and Imminent Litigation 5 ILCS 120/2(c)(11), Personnel 5 ILCS 120/2(c)(1)), and Collective Bargaining 5 ILCS 120/20c)(2)). Trustee Carey moved to go into Executive Session, and Trustee Garrity seconded. The motion carried on a unanimous voice vote at 10:35 p.m.
Adjournment
The Board returned to the regular meeting at 11:05 p.m., and with no further business, Trustee Moras moved to adjourn, Trustee Adams seconded, and the motion carried on a unanimous voice vote.
http://www.libertyville.com/AgendaCenter/ViewFile/Minutes/_06272017-828
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