Village of Libertyville Finance Committee met July 28.
Here is the minutes provided by the committee:
A joint meeting of the Finance Committee and Committee of the Whole was held at 7:00 p.m. virtually due to COVID-19. In attendance were Committee members: Chairman Moras and Trustees Carey and Justice. Also in attendance were Mayor Weppler, Trustee Johnson, Trustee Adams, Trustee Garrity, Clerk Kowal, Administrator Amidei, Deputy Administrator Engelmann, Fire Chief Rich Carani, Public Works Director Paul Kendzior, Police Chief Clint Herdegen, Village Attorney David Pardys, Economic Development Coordinator Heather Rowe, and Finance Director Mostardo.
Trustee Justice moved to approve the minutes of the June 23, 2020 Finance Committee meeting and Trustee Johnson seconded. After a roll call vote, the motion carried.
AYES – Johnson, Moras, Justice, Adams, Garrity, Carey
NAYS – None
NOT VOTING – None
Review of Monthly Reports
Trustee Moras commented that the Village is starting to see some of the more significant financial impacts of COVID-19. Director Mostardo presented the monthly financial report. He outlined the June 30, 2020 fund health chart and noted that several funds are underperforming their revenue collection versus the prior year. Director Mostardo explained to the Committee that it would be prudent to explore the feasibility of a budget amendment process once the first quarter financial results are available with the July 31, 2020 month-end close. After a general discussion pertaining to the economic climate, the Committee indicated it would be supportive of a budget amendment process.
Capital Projects Update
Director Mostardo provided the Committee with an update related to FY 2020-2021 capital projects that were deferred when the Committee met in April 2020 at the beginning of the COVID-19 pandemic. He outlined which projects were released for bidding from the deferral hold at the end of June and which projects would continue to be deferred. A discussion ensued related to the deferred projects in the Project Fund. Mayor Weppler indicated he would like to see the pavement patching project taken off the deferral list. The Committee offered consensus to staff indicating they would like to see the pavement patching project move forward in advance of the autumn construction season shutdown. Trustee Moras suggested that the Committee defer to staff and the Streets Committee for project deferral recommendations.
Purchasing Policy Revisions
Director Mostardo discussed a proposed efficiency related to the Village’s purchasing process which involves amending the Village Code to increase the purchasing authority of the Village Administrator from purchases not exceeding $20,000 to purchases not exceeding $25,000. Director Mostardo explained that this threshold reflects a 2017 state statute update that increases the formal bid threshold for municipalities from $20,000 to $25,000.
The Committee agreed with staff recommendations. Trustee Johnson moved to approve this item with a positive recommendation to the full Village Board and Trustee Carey seconded. After a roll call vote, the motion carried.
AYES – Johnson, Moras, Justice, Adams, Garrity, Carey
NAYS – None
NOT VOTING – None
Mile of Cars Incentive
Director Mostardo outlined that the Village had previously offered a gift certificate rebate program in conjunction with the Mile of Cars organization. Economic Development Coordinator Rowe indicated that the concept was discussed at the EDC and staff level recently on account of the economic effects of the COVID-19 pandemic. Director Mostardo explained that funding the program up to $75,000 is possible with existing resources, but he would also attempt to get the program reimbursed under the Village’s Lake County CARES Act allocation.
Coordinator Rowe discussed the mechanics of the proposed program. The Village would facilitate the issuance of gift certificates to individuals purchasing cars from a Libertyville dealership. These gift certificates could be utilized by the recipient at local Libertyville businesses. Coordinator Rowe indicated that the Mile of Cars group would ideally like to have the program in the place for the fall but would also be amendable to launching the program in the early spring. Trustee Moras indicated his support of the program due to the success it has had in the past in drawing positive attention to the Village. Trustee Garrity inquired about the charity contribution component of the program, wondering how charities were selected for inclusion. Director Rowe indicated that the car dealerships manage and administer the charity portion of the program. The Committee supported implementing the program in the fall as funding allows.
Other
Director Mostardo asked the Committee to provide direction in consideration of a future surplus property ordinance related to the sale of personal property at the Golf Learning Center and Family Entertainment Center. The Village has been approached by parties that would like to purchase the leftover facility and golf equipment. The current surplus property ordinance on file for the sale of the property only covers the real estate and not the personal property still being stored in the building. The Committee indicated that they would support approving such an ordinance.
Adjournment
There being no other business, Trustee Johnson moved to adjourn the meeting and Trustee Justice seconded the motion. After a roll call vote, the motion carried.
AYES – Johnson, Moras, Justice, Adams, Garrity, Carey
NAYS – None
NOT VOTING – None
The meeting was adjourned at 7:52 p.m.
http://www.libertyville.com/AgendaCenter/ViewFile/Agenda/_08252020-1472
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