City of Highwood Committee of the Whole met Dec. 7.
Here are the minutes provided by the committee:
CALL TO ORDER by Mayor Pecaro at 6:06 P.M.
1. Roll Call
Present: Aldermen Falberg, Levi, Hospodarsky and Peterson.
Absent: Alderman Fiore, Slavin
Also Present: City Manager Coren, City Attorney Jablecki and Assistant City Manager Martin.
2. Public Hearing – none.
3. Review of Minutes to be Approved
3.1. City Council: November 16, 2021,
Minutes will be approved as presented at the Regular City Council meeting.
3.2. Committee of the Whole: November 16, 2021
Minutes will be approved as presented at the Regular City Council meeting.
4. Appointments (Mayor Pecaro) – none.
5. Review of Bill Warrant List
5.1. 12/07/2021 AP Warrant List
The Warrant List will be approved for payment as presented at the Regular City Council meeting.
6. Unfinished Business - none
7. New Business
7.1 Consideration of a Resolution Approving an ARC Application for Wall and Door Signage at Soup Fairy, Located at 846 Sheridan Road. The Council agree that the signage was exceptional, this will be approved at the Regular City Council meeting.
7.2 A Presentation by BKD, LLP on the Audit of the City’s Finances for the Fiscal Year Ending April 30, 2021. This item will be placed on the next meeting’s agenda no action will be taken.
7.3 Consideration of a Motion Authorizing the City Manager to Accept a Quote from Lyons & Pinner Electric Companies to Replace the Generator Serving the Lift Station on Western Avenue at a Cost not to Exceed $36,995. This will be approved at the Regular City Council meeting.
7.4 Consideration of a Resolution Authorizing a Renewal of Workers’ Compensation, Auto, Cyber, General Liability and Other Insurance Coverages. Mr. Martin reported that a quote was provided by the City’s broker Rosenthal, and that it was within the expected range and still below an alternate carrier. Staff suggested a review of the entire package in August 2022. The Council requested additional coverage be added for the splash pad and equipment at Everts Park and that staff examine the $9 million umbrella coverage to determine if it is sufficient. This will be approved at the Regular City Council meeting.
7.5 Consideration of a Resolution to Accept a Bid from Schroeder Asphalt Services, Inc for the 2022 Street Improvement Program and Authorize the Mayor and Clerk to Execute a
Resolution for Improvement Under the Illinois Highway Code, a Preliminary/Construction Engineering Services Agreement for Motor Fuel Tax Funds, and the Contract in an Amount not to Exceed $460,919.92. City Manager Coren reported that bids came in below expectations. This will be approved at the Regular City Council meeting
7.6 A Discussion on Current Water Revenues and Potential Modifications to Rates, Environmental Charges and Meter Charges. City Manager Coren detailed several options for modify and adjusting the water rates pursuant to ensuring the solvency of the water fund. The Council will discuss the removal of the meter charge and simplifying of the bill over the coming months. Staff is also reviewing cloud-based meter reads, outsourcing the billing, revising the resident water bill to provide historical data and easy to understand information, and moving to billing by gallons instead of cubic feet.
8. Executive Session (If Necessary)
Moved by Alderman Levi and seconded by Alderman Falberg to move into Executive Session under section 2-C-11. All present voting aye, by voice vote, motion carried. Mayor Pecaro called Executive Session to order at 6:50 P.M. and adjourned Executive Session at 7:22 P.M.
9. Any Action Necessary Coming Out of Executive Session
Moved by Alderman Hospodarsky and seconded by Alderman Falberg to reconvene the Committee of the Whole meeting. All present voting aye, by voice vote, motion carried. Mayor Pecaro reconvened the meeting at 7:23 P.M.
10. Adjournment
Moved by Alderman Peterson and seconded by Alderman Hospodarsky to adjourn the meeting. All present voting aye, by voice vote, motion carried. Mayor Pecaro adjourned the meeting at 7:25 P.M.
https://www.cityofhighwood.com/AgendaCenter/ViewFile/Minutes/_12072021-855
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