Village of Antioch Board of Trustees met June 28.
Here are the minutes provided by the board:
I. CALL TO ORDER
Mayor Gartner called the June 28, 2023 regular meeting of the Board of Trustees to order at 6:30pm at the Antioch Municipal Building located at 874 Main Street, Antioch, IL and via Zoom.
II. PLEDGE OF ALLEGIANCE
The Mayor and Board of Trustees led the Pledge of Allegiance.
III. ROLL CALL
Roll call indicated the following Trustees were present: Burman, Bluthardt, McNeill, Pierce, Macek and Pedersen. Also present were Mayor Gartner, Attorney Vasselli, Administrator Keim and Clerk Romine.
IV. Absent Trustees Wishing to Attend Remotely
There were no trustees attending remotely.
V. Mayoral Report
1. Veteran’s Committee Update – Mayor Gartner updated the board on the status of the Veteran’s Committee, stating that renderings will be presented at a future meeting.
2. Antioch Queen Portrait Presentation – Antioch Queens Fiona Serifov, Jennifer Serifov and Hayley Taylor presented their portrait to Mayor Gartner and the Village Board.
Citizens Wishing to Address the Board
Ms. Libby Deichsel, Antioch resident, would like to start more dialogue regarding accessibility within the Village of Antioch, particularly in the downtown area. She offered insight in how to make stores more accessible, and stated there is a lack of parking. She added that there are certain businesses which she is unable to visit due to accessibility issues. She said ADA laws are the bare minimum required for access to buildings, and said access with dignity should be the goal for which Antioch strives. She hopes to inspire conversations and encourage more communications in ways to move forward with accessibility. Trustee Pierce agreed accessibility is important, and he would be happy to be a part of the conversation.
VI. Consent Agenda
Trustee Bluthardt moved, seconded by Trustee Pierce, to approve the following consent agenda items as presented:
1. Approval of the June 14, 2023 Regular Meeting Minutes as presented.
2. Approval of a Resolution authorizing and approving a Memorandum of Understanding between the Board of Library Trustees of the Antioch Public Library and the Village of Antioch for security cameras – Resolution No. 23-34
3. Approval of a Resolution accepting and approving a proposal with SB Friedman Development Advisors, LLC for Tax Increment Financing Consulting Services – Resolution No. 23-35
4. Approval of a Resolution authorizing a Special Event Liquor License for the Teamster Horsemen Chapter 25 North for their Heroes Ride Event on July 15, 2023; waiving all fees – Resolution No. 23-36
Upon roll call, the vote was:
YES: 6: Burman, Bluthardt, McNeill, Pierce, Macek and Pedersen.
NO: 0.
ABSENT: 0.
THE MOTION CARRIED.
VII. Regular Business
5. Approval of a Resolution authorizing a Special Event Liquor License for the Antioch VFW for concerts to be held on July 20, 27 and August 10, 2023; waiving all fees – Resolution No. 23- 37
6. Approval of a Resolution authorizing a Special Event Liquor License Casa Ruiz for the concert to be held on August 3, 2023, and for the food truck festivals on July 9 and August 13, 2023 – Resolution No. 23-38
Mayor Gartner said he has no problem with these licenses this year, but there have been discussions to have the Village do alcohol sales in the future, and wanted to make sure the vendors know it may change next year.
Trustee Pedersen moved, seconded by Trustee McNeill, to approves Resolution No. 23-37 and 23-38 authorizing special event liquor licenses for the Antioch VFW and Casa Ruiz.
Upon roll call, the vote was:
YES: 6: Burman, Bluthardt, McNeill, Pierce, Macek and Pedersen.
NO: 0.
ABSENT: 0.
THE MOTION CARRIED.
7. Consideration and approval of payment of accounts payable as prepared by staff in the amount of $1,748,514.09 – Trustee Pedersen moved, seconded by Trustee Burman, to approve payment of accounts payable in the amount of $1,748,514.09. Administrator Keim reviewed invoices over $10,000, stating large payments include Interest and Principal on the 2019 and 2022 bonds.
Upon roll call, the vote was:
YES: 6: Burman, Bluthardt, McNeill, Pierce, Macek and Pedersen.
NO: 0.
ABSENT: 0.
THE MOTION CARRIED.
8. Consideration and approval of an Ordinance amending Sections 4-2B-10 and 4-2B-11 of the Antioch Village Code regarding Liquor License Fees for Wineries located in the Village of Antioch – Trustee Pierce moved, seconded by Trustee Bluthardt, to approve Ordinance No. 23-06-12, amending Sections 4-2B-10 and 4-2B-11 of the Antioch Village Code regarding Liquor License Fees for Wineries located in the Village of Antioch, waiving the second reading.
Upon roll call, the vote was:
YES: 6: Burman, Bluthardt, McNeill, Pierce, Macek and Pedersen.
NO: 0.
ABSENT: 0.
THE MOTION CARRIED.
9. Consideration and approval of an Ordinance authorizing the Village Administrator to sell, salvage, or otherwise dispose of equipment - Trustee Pedersen moved, seconded by Trustee McNeill, to approve Ordinance No. 23-06-13, authorizing the Village Administrator to sell, salvage or otherwise dispose of equipment, waiving the second reading.
Upon roll call, the vote was:
YES: 6: Burman, Bluthardt, McNeill, Pierce, Macek and Pedersen.
NO: 0.
ABSENT: 0.
THE MOTION CARRIED.
10. Consideration and approval of a Resolution awarding the bid for the 2023 Road Program to Payne & Dolan in the amount of $1,055,681.77 – Trustee Macek moved, seconded by Trustee McNeill, to approve Resolution No. 23-39, awarding the bid for the 2023 Road Program to Payne & Dolan in the amount of $1,055,681.77.
Trustee Pierce commented on Anita Avenue, and the need for repairs and asked if there were a way to limit truck traffic on that road. He discussed the area near Centennial park and asked if a formal parking area could be established there.
Upon roll call, the vote was:
YES: 6: Burman, Bluthardt, McNeill, Pierce, Macek and Pedersen.
NO: 0.
ABSENT: 0.
THE MOTION CARRIED.
VIII. Administrator’s Report
Administrator Keim reported on the quiet zone in town in which trains do not have to blow their horns. It is reviewed periodically for re-certification. An upgrade to the North Avenue crossing is required, and was originally estimated at $50,000; the Village of Antioch budgeted $100,000. He said bids came in extremely high at $160k, and the City of Buffalo Grove, managing the project, rejected all bids and notified communities of the need to bid and make their own railroad improvements. He and Director Heimbrodt will work on bid documents to hopefully get lower bids for these crossing improvements.
Administrator Keim discussed the preconstruction meeting for the Downtown Open Space Project, which went well. He said Boller is mobilizing and holding the contracts for execution pending insurance and all necessary approvals. A meeting has also been scheduled with utility companies in order to bury utilities.
Administrator Keim reported on the clarifier repairs, and the recommendation to remove contaminated soil to enable better flow under the slab. He advised the board to expect a change request related to this project.
Administrator Keim discussed the recap meeting regarding the Rodney Atkins contract, and the upcoming 4th of July festivities.
Administrator Keim discussed the status of the vacant positions of Business Development Manager, Full-Time Community Service Officer, and Assistant Village Administrator. Trustee Macek discussed the position salaries. Mayor Gartner said there were heavy negotiations, and Administrator Keim said he is confident there will be sufficient funds in the budget. Trustee Pierce agreed that the hiring of the position could have been communicated better.
IX. Village Clerk’s Report
Clerk Romine asked the board to look at the upcoming dates for the next quarterly meetings. Proposed dates for the next meeting are Friday, August 18 or 25, and can be held from either 9-2 or 12-5.
X. Department Reports: Parks, Communications, Public Works, Finance
Director Quilty discussed the Park Board meeting, where they recommended a siren-free zone during the 4th of July Parade from the start of the parade to Orchard. There were no objections to the siren-free zone. She is happy to announce a partnership with Shining Abilities, which is a volunteer-led organization who serves athletes through the special events activities. They will have a program under the Parks Department with use of space in the school or senior center. Director Quilty reported that Hitchcock came back with preliminary needs as a result of the Parks Master Plan project, of which she highlighted the top five priorities to begin putting strategies in place. She acknowledged staff from the Antioch Aqua Center, who did life-saving measures for a young adult. Hadde Luebke, Samual Hanes and Alex Ridel spotted the young adult instantly, and pulled him out of the pool and rendered CPR.
Jim Moran, Communications Manager, provided updates on the partnership with the Lake County Workforce Development Program, and the kickoff today with two high school students working with special events and parks over the next 6 weeks. He discussed the concerts, and thanked staff for their assistance with the event. He announced that August 25 is the Chamber Golf Outing, and the Taste of Summer is coming up shortly. Finally, he discussed the XRT concerts coming up next week. He is working with American Outfitters on an online store for Village of Antioch logoed merchandise. He also mentioned the upcoming groundbreaking ceremony scheduled for Friday, July 28 at 11am.
Director Heimbrodt provided an update on Public Works on the continued landscaping and grounds maintenance, as well as utility repairs along Route 83. He has met with a crack sealing company and hopes to introduce that program this year. Trustee Pierce commented on the flowers downtown and how good they look.
Finance Director Torres sent an email this afternoon with the financial reports and summarized the reports provided to the board. She discussed the budget books ready for pickup by the board, and the upcoming appropriation hearing and ordinance.
XI. Trustee Reports
Trustee McNeill said a resident contacted her regarding the Welcoming and Inclusive Pledge, and asked if they read the pledge at the meeting. She is proud to be a part of a board that approved the pledge.
XII. ADJOURNMENT
There being no further discussion, the Village Board of Trustees special meeting adjourned at 7:21 pm.
https://www.antioch.il.gov/download/village_board/Minutes/2023/06-28-23-VB-Minutes.pdf
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