At a recent meeting, the Lake Villa District Library Board discussed a Friends of the Lake Villa District Library plan to shift its fiscal year so that it coincides with the library's.
The board is the district’s governing authority, and it makes decisions about library services, policies, finances and related business. Board meetings are normally held at 6:30 p.m. on the second Monday of the month in the library’s conference room, 1001 E. Grand Ave.
Below are the minutes from this meeting, as provided by the board.
MINUTES MAY 09, 2016 Exhibit 2.a.
REGULAR MEETING NO. 11
The regular public meeting of the Board of the Library Trustees of the Lake Villa Public Library District, Lake County, Illinois, held at 1001 E. Grand Ave., Lake Villa, Illinois, in said Public Library District at 6:30 PM on the
9th day of May 2016, was called to order by President Gundrum.
ROLL CALL:
Secretary Nieman called roll. The following Trustees answered present: Pat Gallagher, Tony Gundrum, David Hartwig, Doug Nieman, Merry Quinn-Krajniak, and Kathleen Rettinger. Absent: Barb Venturi. Also present: Andy Lentine and Julie Binkley. Guest: Christopher Holly.
APPROVAL
OF AGENDA: TRUSTEE NIEMAN MOVED TO APPROVE THE AGENDA AS PRESENTED. TRUSTEE RETTINGER SECONDED THE MOTION. UPON BEING PUT TO A VOTE, THE MOTION CARRIED. AYES-6; NAYS-0; ABSENT-1: VENTURI.
PUBLIC COMMENTS:
None.
PRESENTATION: CCS Executive Director Christopher Holly provided the Board with a brief presentation of his background, the CCS strategic plan and future direction, and an overview of the benefits of being part of CCS.
APPROVAL OF MINUTES: TRUSTEE NIEMAN MOVED TO APPROVE THE BOARD MEETING MINUTES OF APRIL 11, 2016. TRUSTEE GALLAGHER SECONDED THE MOTION. UPON BEING PUT TO A VOTE, THE MOTION CARRIED. AYES-6; NAYS-0; ABSENT-1: VENTURI.
TRUSTEE HARTWIG MOVED TO APPROVE THE AUDIT & FINANCE AND EXECUTIVE COMMITTEE MEETING MINUTES OF APRIL 11, 2016, AND THE AUDIT & FINANCE COMMITTEE MEETING MINUTES OF APRIL 25, 2016. TRUSTEE GALLAGHER SECONDED THE MOTION. UPON BEING PUT TO A VOTE, THE MOTION CARRIED. AYES-6; NAYS-0; ABSENT-1: VENTURI.
PRESENTATION OF BILLS: April disbursements were presented in the amount of $169,600.61. April payroll was $99,324.84.
TREASURER’S REPORT: Account balances as of April 30, 2016 were as follows: NorStates NOW Account=$214,285.04; Schwab Investment Account=$16,448,180.56; Schwab Short Term Account=$4,898,112.39. Real Estate Taxes in the amount of $1,023.64 were received in April.
APPROVAL OF BILLS:
TRUSTEE NIEMAN MOVED TO APPROVE THE BILLS AND TREASURER’S REPORT AS PRESENTED. TRUSTEE RETTINGER SECONDED THE MOTION. UPON BEING PUT TO A ROLL CALL VOTE, THE MOTION CARRIED. AYES-6: GALLAGHER, GUNDRUM, HARTWIG, NIEMAN, QUINN-KRAJNIAK, AND RETTINGER; NAYS-0; ABSENT-1: VENTURI.
TRUSTEE GALLAGHER MOVED TO TRANSFER $150,000 FROM THE SCHWAB ACCOUNT TO THE NORSTATES NOW ACCOUNT TO COVER SALARIES FOR APRIL AND DISBURSEMENTS FOR MAY. TRUSTEE NIEMAN SECONDED THE MOTION. UPON BEING PUT TO A ROLL CALL VOTE, THE MOTION CARRIED. AYES-6: GALLAGHER, GUNDRUM, HARTWIG, NIEMAN, QUINN-KRAJNIAK, AND RETTINGER; NAYS-0;
ABSENT-1: VENTURI.
COMMITTEE REPORTS:
Executive Committee - President’s Report – President Gundrum
No report at this time.
Audit & Finance – Trustee Venturi
Director Lentine reported that she provided an overview of the FY 16/17 preliminary budget and salary proposal at the April 25, 2016 Audit & Finance Committee Meeting. President Gundrum and Trustee Venturi were present at the meeting.
Building & Grounds -Trustee Gallagher
Director Lentine reported that the parking lot lights and ground lights have recently been repaired and are all currently working properly.
Building Construction - Trustee Gallagher & Trustee Gundrum
No report at this time.
Friends – Trustee Gundrum
President Gundrum reported that the Friends are considering changing their fiscal year of Jan-Dec to July-June to coincide with the Library’s fiscal year. The Friends President and Treasurer will be meeting with Director Lentine in the near future to discuss the details of making this change. President Gundrum also reported that the Friends will be conducting a book sale May 19-21.
Trustee Venturi arrived at 6:53 pm.
Director’s Report
Director Lentine provided a brief overview on the items listed under new business on the agenda. Director Lentine also reported that the circulation stats are up from this time last year!
COMMUNICATIONS: The Communication folder consisted of:
• A thank you note from a patron acknowledging staff for National Library Week.
• A thank you note from the YMCA Staff for LVDL attending Healthy Kids Day.
• A thank you note from Lakes High School and the cast of Senor Tortuga thanking LVDL for hosting their performances at the library.
• A postcard sent to District 41 residents from Lake Villa School District 41 which acknowledged their partnership with LVDL and the second grade visits.
UNFINISHED BUSINESS:
None.
NEW BUSINESS:
Building and Construction – Land Acquisition
Director Lentine reported that all of the due diligence work on the new building site should be completed by the end of next week and any issues will be reported at that time. Director Lentine also recommended that the new site location be announced to staff now that the contract negotiations are complete. The Board
Agreed, and the announcement to staff will be made by President Gundrum on May 19 at an all staff meeting.
Adopt Resolution 16-R-2 (Action)
TRUSTEE VENTURI MOVED TO ADOPT RESOLUTION 16-R-2 AUTHORIZING THE ACQUISITION OF REAL ESTATE. TRUSTEE QUINN-KRAJNIAK SECONDED THE MOTION. UPON BEING PUT TO A ROLL CALL VOTE, THE MOTION CARRIED. AYES-7: GALLAGHER, GUNDRUM, HARTWIG, NIEMAN, QUINN-KRAJNIAK, RETTINGER, AND VENTURI; NAYS-O; ABSENT-0.
Approve Group Visits Policy (Action)
TRUSTEE VENTURI MOVED TO APPROVE THE REVISED GROUP VISITS POLICY AS REVIEWED AT THE APRIL 11, 2016 EXECUTIVE COMMITTEE MEETING. TRUSTEE GALLAGHER SECONDED THE MOTION. UPON BEING PUT TO A VOTE, THE MOTION CARRIED. AYES-7; NAYS-0; ABSENT-0.
Approve ILLINET/OCLC Agreement (Action)
TRUSTEE NIEMAN MOVED TO APPROVE THE ILLINET/OCLC AGREEMENT. TRUSTEE QUINN-KRAJNIAK SECONDED THE MOTION. UPON BEING PUT TO A ROLL CALL VOTE, THE MOTION CARRIED. AYES-7: GALLAGHER, GUNDRUM, HARTWIG, NIEMAN, QUINN-KRAJNIAK, RETTINGER, AND VENTURI; NAYS-O; ABSENT-0.
PUBLIC COMMENTS: None.
ADJOURNMENT: There being no further business, at 7:17 PM, TRUSTEE GALLAGHER MOVED AND TRUSTEE NIEMAN SECONDED THAT THE MEETING BE ADJOURNED.
UPON BEING PUT TO A VOTE, THE MOTION CARRIED. AYES-7; NAYS-0; ABSENT-0. The next regular Board Meeting is scheduled for 6:30 PM, June 13, 2016.
Secretary
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