Wheeling Park District Board of Commissioners met June 20.
Here is the minutes provided by the Commissioners:
The meeting was called to order at 7:00 p.m. by President Stein, followed by the Pledge of Allegiance.
The following Commissioners were present when the roll was called: C. Klumpp, M. Burns, B. Lichtenberger, J. Whittington, R. Rosen, and S. Stein.
Commissioner Zangara was absent.
Staff members present were Jan Buchs, Executive Director; Matt Wehby, Deputy Director; Amy Rivas, Director of Administrative Services; Susan Rice, Director of Marketing; Jim Tourloukis, General Manager of Chevy Chase; Larry Raffel, Superintendent of Planning; Juan Carlos Acevedo, Communications & Outreach Manager; and Marcia Jendreas, Recording Secretary.
Also present was Terry Steilen, President of Wheeling Historical Society.
Agenda Additions/Deletions/Corrections – None
Consent Agenda
Commissioner Lichtenberger moved, seconded by Commissioner Whittington, to approve the Consent Agenda as follows:
A. Approval of Minutes of Board Workshop of June 6, 2017 B. Approval of Minutes of Regular Meeting of June 6, 2017
On the roll call, the vote was as follows:
Aye: M. Burns, B. Lichtenberger, J. Whittington, R. Rosen, C. Klumpp, S. Stein Nay: None Abstain: None Absent: P. Zangara
Motion carried.
President Stein expressed her views in reference to an email sent by Commissioner Rosen regarding the preliminary 2017 Parks and Recreation Comprehensive Plan. She said most of the questions asked in the email had already been addressed at least one or more times in the past, and it is now time for the Board to move on. President Stein also noted that Commissioners should use their Park District email address to communicate Park Board business, because using one’s own personal email could leave that address open to a Freedom of Information Act (FOIA) inquiry.
Unfinished Or Continuing Business
Approval of 2017 Parks & Recreation Comprehensive Plan
Executive Director Buchs explained that the 2017 Preliminary Parks & Recreation Comprehensive Plan was presented to the Future Planning Committee for input on March 7, and again on May 23. At the conclusion of the Committee meeting on May 23, consensus was gained to bring the Plan to the full Board for approval and consideration.
Executive Director Buchs stated that the Plan will serve as a broad-based planning tool for the entire District, guiding the future of parks, facilities, recreation programs, and services over the next three years, while also addressing the District’s current open space and services, as compared to the community’s needs, standard, and trends. The development of this Plan included a review of the 2007 Parks and Recreation Comprehensive Plan, community and staff input, and an inventory and assessment of parks, facilities, and programs.
Executive Director Buchs described the contents of the document and reviewed the 2017 key recommendations. She noted that the Comprehensive Plan is broad based, and taking action will come into play with the adoption of a Strategic Plan.
President Stein commented that she noticed some very positive things in the Plan, such as the formation of focus groups, getting different ethnicity groups involved, utilizing the Illinois Parks & Recreation Association, addressing changing demographics, cost of services analysis, lighting soccer fields, and looking into fitness and wellness programs for teens.
Commissioner Lichtenberger moved, seconded by Commissioner Klumpp, to approve the 2017 Parks and Recreation Comprehensive Plan, and to utilize this tool as a planning guide for the Park District 2017 to 2020.
On the roll call, the vote was as follows:
Aye: B. Lichtenberger, J. Whittington, R. Rosen, C. Klumpp, M. Burns, S. Stein Nay: None Abstain: None Absent: P. Zangara
Motion carried.
Update on 2017 Key Points of Measurement
Deputy Director Wehby stated that at the April 4 Board Meeting, staff introduced the 2017 key points of measurement (KPMs) for success. As of May 31, the number of Guest Experiences has met 39.18% of the goal; Guest Satisfaction has a 70.51% Net Promotor Score; and Financials are $976,682, with a goal of $2.72 million. He said the next update to the Board will be in August or September.
Commissioner Rosen asked how surveys are handled. Deputy Director Wehby said anyone who signs up for a program is asked to complete a survey.
New Business – None
Finance
Treasurer’s Report – May 2017
Deputy Director Wehby reported that May 2017 results were short of budget by $201,848. Year to date overall, the District is $688,679 ahead of budget. The favorable variance can be attributed to spending less than budget on expenses. He then reviewed the funds.
Voucher List
Commissioner Burns moved, seconded by Commissioner Whittington, to approve the Voucher List dated June 20, 2017, in the amount of $750,521.42.
On the roll call, the vote was as follows:
Aye: J. Whittington, R. Rosen, C. Klumpp, M. Burns, B. Lichtenberger, And S. Stein Nay: None Abstain: None Absent: P. Zangara
Motion carried.
Written Communications
President Stein listed the written communications and asked that they be placed on file.
Verbal Communications
Staff: Executive Director Buchs said she would email Commissioners about a date for a tour of the parks, and said that July 15 was a possibility.
Board: Commissioners made positive remarks about the concerts at Heritage Park Performance Pavilion, the “Splash Out Hunger” event, and the newly renovated parks. They thanked staff for updating the Parks and Recreation Comprehensive Plan, and congratulated Executive Director Buchs on her 15th Anniversary as Executive Director.
President Stein announced that State Representative Elaine Nekritz plans to step down.
Citizens: Mr. Steilen commented it was nice to see the Park District actually following the Comprehensive Plan. He thanked Chevy Chase staff for the great service at the recent Historical Society dinner, and mentioned the Historical Society will have a program on “Chicago’s Poison Banquet” at its next monthly meeting on June 28 at 6:30 p.m.
Adjournment
There being no further business, Commissioner Lichtenberger moved, seconded by Commissioner Burns, to adjourn the meeting at 8:14 p.m. The motion carried by unanimous voice vote.
http://www.wheelingparkdistrict.com/docs/minutes/2017/06.20.17Minutes.pdf
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