Village of Mundelein Board of Trustees met August 14.
Here is the minutes provided by the Board:
Call to Order:
The 3147th Regular Meeting of the Board of Trustees of the Village of Mundelein was held on Monday, August 14, 2017 at 300 Plaza Circle, Mundelein. Mayor Lentz called the meeting to order at 7:01 pm.
Attendance:
Clerk Timmerman took the roll. It indicated the following:
Board Attendance-
Present: Trustees Abernathy, Black, Meier, Rekus, Russell And Semple; Mayor Lentz
Absent: None
Village Attendance-
Public Works & Engineering Director Boeche, Public Safety Director Guenther, Finance Director Haywood, Chief Deputy Fire Chief Lark, Village Administrator Lobaito, Attorney Marino, Community Development Director Orenchuk, Building Director Schubkegel and Assistant Village Administrator Peter Vadopalas.
Pledge of Allegiance:
Mayor Lentz led the Pledge of Allegiance.
Approval of Minutes:
Board of Trustees - Committee of the Whole - Jul 24, 2017 6:00 pm
Trustee Rekus pointed out that Trustee Black was inadvertently included in the vote counts for this meeting, which occurred before he was sworn in as a member of the Board of Trustees.
The minutes were approved with the correction made.
Result: Carried [5 To 0]
Mover: Dawn Abernathy, Trustee
Seconder: Kerston Russell, Trustee
Ayes: Rekus, Russell, Abernathy, Meier, Semple
Present: Black
Board of Trustees - Regular Meeting - Jul 24, 2017 7:00 pm
Result: Carried [Unanimous]
Mover: Bill Rekus, Trustee
Seconder: Ray Semple, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Motion to move Items VIII.A & VIII.B under Mayor's Report (Commission Appointments) before Presentations.
Result: Carried [Unanimous]
Mover: Dawn Abernathy, Trustee
Seconder: Ray Semple, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Planning and Zoning Commission Chair Appointment
Motion to appoint Terry Roswick as Chairman of the Planning and Zoning Commission.
Trustee Black stated that he has worked closely with Mr. Roswick on the Planning & Zoning Commission, describing him as "eminently qualified" and the perfect choice.
Trustee Rekus echoed Trustee Black's comments.
Result: Carried [Unanimous]
Mover: Scott Black, Trustee
Seconder: Dawn Abernathy, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Planning and Zoning Commission Appointment
Motion to appoint Ray Rose to the Planning and Zoning Commission.
Result: Carried [Unanimous]
Mover: Bill Rekus, Trustee
Seconder: Dawn Abernathy, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Public Commentary:
Mayor Lentz noted that this public commentary is for topics other than the recent flooding, adding that residents will be given a chance to speak about flooding after Public Works & Engineering Director Boeche's Flood Incident Update.
Mayor Lentz opened the floor to public commentary.
Nadine Mihaljevic addressed the Board regarding The Office Clubhouse, specifically mentioning parking issues given the possible number of people working there each day. She noted that there are only four parking spaces on Ridgeland and that employees of businesses along Laramie Street already use those spaces. She shared photos of the parking situation and also mentioned a dilapidated fence from a previous business improvement. She expressed concerns about property values in her residential neighborhood that is beginning to look like an industrial area.
Arlene Doran, 1027 Lomond Drive, described her frustration with ravine restoration following street improvements. She stated that a "beautiful native area" was promised by the Village in exchange for temporary easement for construction and showed pictures of the proposed design. She declared that noxious giant ragweed has now taken over the area and is close to going to seed, describing USDA warnings regarding hay fever and skin irritations. She shared her opinion that it was brought in as a result of Copenhaver Construction failing to follow best practices by washing equipment. She stated that she has emailed a trustee twice and demanded that the Village take action.
Mayor Lentz explained that he walks by the ravine area frequently and stated that the tall plants appear to be interspersed evenly as if there by design. He asked if it could be part of the seed mix and inquired if Ms. Doran is certain it's giant ragweed. Ms. Doran confirmed that she has had it identified by experts and stressed that such an invasive plant would never be included in any landscape plan. Mayor Lentz assured Ms. Doran that staff will investigate.
Luke Emde expressed concerns regarding The Office Clubhouse parking issues due to the proximity to his house. He expressed gratitude that proposals for alcohol and outside smoking have been dropped and noted that he can support the project provided the shortage of parking places is addressed.
Joe Schwan referenced an August 10 Daily Herald article regarding the state of Illinois imposing a 2% tax on municipalities' sales tax collection and inquired about any actions planned given the effect on the Village's budget. Mayor Lentz stated that he has made it clear to state representatives that the Village strongly opposes this. Administrator Lobaito explained that this is a 2% administrative fee for the processing of sales tax and that the State also reduced income tax receipts by 10%. He added that the two actions combined will cost the Village just under $300,000 in 12 months. Mayor Lentz encouraged residents to contact state representatives.
Mayor Lentz closed the floor to public commentary.
Presentations/Awards:
July 12, 2017, Flood Incident Update-
Public Works & Engineering Director Boeche stated that staff investigated and followed up on residents’ comments at the July 24 meeting and now seek to educate the Board on findings, adding that the focus has been on the outfall area of Division and Lake where 85 structures were impacted.
He showed maps that detail tributary drainage areas specific to the Seavey Drainageway, explaining that water from 1200 acres heads into one 54" pipe at Division and Lake. He also showed the Village's network of pipes that carry the water to this 54" pipe. He then mentioned the confluence between Village and State of Illinois pipes at Division & Lake, as well as another 54" pipe at the viaduct on Courtland, which receives water from 1400 acres. Director Boeche then displayed a map which shows a small ponding area on Wellington and by contrast, the large area near Division where the water basically has nowhere to go. Director Boeche stressed that attempts to keep this area drained in the future must take into account the downstream impact, stressing that water must be stored and released at a slow rate.
Trustee Black asked if IDOT's effect on Route 45 can be calculated and Director Boeche replied affirmatively.
Trustee Rekus noted that residents report this type of flooding happens frequently, even during lesser rainfalls. Director Boeche stated that input from long-time residents has been helpful, adding that he can't speak to maintenance decades ago. He acknowledged that even lesser rainfall events are more troublesome in the fall due to leaves.
Trustee Semple asked if the studies will 1) look at feeder lines to Division and Lake, 2) consider the possibility of wetland detention on the US Music property and 3) look at proposed Seavey improvements. Director Boeche replied that the US Music and Seavey situations will be considered, but explained that that feeder lines outside of the Division/Lake area are not included.
Trustee Rekus inquired about drainage of the Seavey and Director Boeche stated that it drains into Big Bear Lake north of the Cuneo Museum. He stressed again that the volume and release of water must be controlled to avoid creating problems downstream.
Trustee Meier noted numerous sewer backups in her neighborhood and asked if backup check valves in some houses just "move the problem" along. Director Boeche provided an explanation of the sanitary sewer system, expressing hope that the studies will provide answers.
Mayor Lentz requested a timeline for completion of the studies and Director Boeche replied that they should be done by the end of the year. He explained that the studies will result in an "À la carte" menu of solutions, with design of any selected plans to come afterwards.
Administrator Lobaito concluded the discussion by stressing that resident input is important and that the Village will reach out and host an open house for residents.
Pete Decaluwe stated that detention ponds he saw during the July flood incident resembled waterfalls, asking how size and depth are determined and inquiring about their efficiency. Director Boeche explained the history, design, and code requirements of detention ponds. He also discussed the various methods of testing and analyzing the inflow and infiltration of the sanitary sewer system (televised inspection and lining of pipes to control infiltration).
Carol O'Reilly, 200 North Lake Street, asked if she was correct in understanding that $2-$3 million will be required to keep residents safe. Director Boeche clarified that he did not mean to imply that, adding that the studies being undertaken will provide financial estimates. Ms. O'Reilly asked the Board to make an effort to find the necessary funding to protect residents.
Dan Howard, 245 North Garfield, stated that he has been a resident since 1980 and has experienced flooding every 3-4 years. He suggested that an old culvert which flows to the Seavey Drainageway is the problem and provided a map showing said culvert. Director Boeche confirmed that the culvert will be taken into consideration.
Stephanie Smith-Howard thanked the Board for listening to residents and Public Safety Director Guenther for addressing a specific situation. She noted that she wants to work with the Village to find a solution to the flooding problem.
Christina Oatt-Gold, 225 North Ridgemoor, stated that she has had no contact from FEMA or any agency regarding flood damage relief. She detailed her financial losses and pleaded with the Board to avoid merely focusing on the Garfield, Lincoln and Division area, stressing that she wants a commitment that the entire area (Route 45 all the way to Midlothian) will be studied. Director Boeche confirmed that Ms. Oatt-Gold's neighborhood will be included, describing the scope of the study as Midlothian to Courtland (west-east) and Hawley-Courtland (north-south).
Tony Baade, Loch Lomond resident since 1950, asserted that nothing has been done to improve flooding in Mundelein and demanded that the Village act now. He noted that the Western Slopes neighborhood has no detention ponds and suggested that both Memorial Park and the US Music property could be dug out and used to store water.
Motion to recess the Regular Meeting into a Liquor Control Commission meeting
Result: Carried [Unanimous]
Mover: Dawn Abernathy, Trustee
Seconder: Ray Semple, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
The 3147th Regular Meeting was recessed at 8:15 pm.
Motion to reconvene the Regular Meeting
Result: Carried [Unanimous]
Mover: Dawn Abernathy, Trustee
Seconder: Scott Black, Chair
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
The 3147th Regular Meeting was reconvened at 8:31 pm.
Attendance-
Clerk Timmerman took the roll. It indicated the following:
Board Attendance
Present: Trustees Abernathy, Black, Meier, Rekus, Russell and Semple; Mayor Lentz
Absent: None
Village Attendance-
Public Works & Engineering Director Boeche, Public Safety Director Guenther, Finance Director Haywood, Chief Deputy Fire Chief Lark, Village Administrator Lobaito, Attorney Marino, Community Development Director Orenchuk, Building Director Schubkegel and Assistant Village Administrator Peter Vadopalas.
Mayor's Report:
Mundelein Community Days 2018 Proposed Dates
Motion to concur with the proposed dates of June 28, 29, 30 and July 1 for the 2018 Mundelein Community Days festival.
Trustee Black noted that the same schedule (June 28-July 1) was used in 2012 and inquired about the results. Mundelein Community Days Commission Chairman Lappe stated that money was lost that year.
Chairman Lappe listed benefits to having the fireworks on July 1:
1) A better price for fireworks
2) Avoids extending the celebration to 5 days, which would occur if fireworks were held on July 4th. He explained that the cost per day to the Village is approximately $30,000 and questioned if those additional funds can be found, adding that the traditional 4-day festival normally just breaks even.
3) Residents can attend fireworks in other municipalities on July 2nd, 3rd or 4th.
Trustee Abernathy asked if the celebration could be held the weekend after the 4th of July instead of before and Chairman Lappe noted the need to consider scheduling carnival rides.
Trustee Rekus asked if an additional $30,000 is the only need if a 5th day were to be considered. Chairman Lappe explained that planning activities and entertainment would also be required, and noted difficulty in finding enough volunteers.
Trustee Semple also mentioned Police and Fire overtime expenses for a 5th day and stated that the restaurants who participate in the Munch are already stretched covering four days.
Trustee Abernathy noted that the proposed schedule would result in Village employees being able to spend the 4th of July with their families.
Trustees Abernathy and Semple gave their support to following Chairman Lappe's recommendation.
Trustee Meier stated that CERT would be hard pressed to cover a fifth day. She also requested that the Village begin publicizing next year's Community Days schedule as soon as possible.
Result: Carried [5 To 1]
Mover: Dawn Abernathy, Trustee
Seconder: Scott Black, Trustee
Ayes: Russell, Black, Abernathy, Meier, Semple
Nays: Rekus
Meeting Call: October 2, 2017, 6:00 pm Committee of the Whole - Strategic Planning Meeting - Village Board Room
Request for Proposals - Prosecutor Legal Services
Motion to authorize staff to publish Notice for Request for Proposals for professional prosecutorial legal services for the Village of Mundelein.
Result: Carried [4 To 3]
Mover: Dawn Abernathy, Trustee
Seconder: Robin Meier, Trustee
Ayes: Russell, Abernathy, Meier, Lentz
Nays: Rekus, Black, Semple
Trustee Reports:
Community and Economic Development Committee (Abernathy, Russell, Vacant)-
Office Clubhouse - 914 North Lake Street - Variations (Ordinance No. 17-08-34)
Motion to pass an Ordinance granting a Variation from Table 20.36-3 of Section 20.36.040(A)(1) granting relief from ground floor transparency requirements.
Trustee Rekus requested an overview of the changes to the proposal since the original presentation. Lawrence Goodwin explained that he has scaled back all the controversial features (a bar, outside smoking, event planning and a banquet facility) and is now just focusing on the co-working facility. He added that ADA bathrooms and a ramp are planned, as well as cleaning up the sidewalk and general outside appearance.
Chairman Abernathy asked if Mr. Goodwin has spoken to neighboring businesses regarding parking. Mr. Goodwin replied that the commercial footprint has been reduced, which results in fewer parking places needed. Community Development Director Orenchuk confirmed that parking requirements have been met. Mr. Goodwin added that the second floor will now be a small apartment with parking for one car in the rear.
Trustee Rekus asked about the number of work stations and Mr. Goodwin replied that it will be 15. Trustee Rekus expressed concerns about the possibility of 15 cars.
Result: Carried [Unanimous]
Mover: Dawn Abernathy, Trustee
Seconder: Kerston Russell, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Office Clubhouse - 914 North Lake Street - Variations (Ordinance No. 17-08-34)
Motion to pass an Ordinance granting a Variation from Section 20.36.050(A) granting relief from building articulation requirements.
Result: Carried [Unanimous]
Mover: Dawn Abernathy, Trustee
Seconder: Bill Rekus, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Office Clubhouse - 914 North Lake Street - Variations (Ordinance No. 17-08-34)
Motion to pass an Ordinance granting a Variation from Section 20.60.140(A) to allow refuse containers to be stored within a shed as indicated on the site plan with conditions.
Chairman Abernathy shared concerns regarding adequate space for refuse. Director Orenchuk detailed conditions requiring the construction of an enclosure to code if the current plan is inadequate. Mr. Goodwin confirmed that he will comply and upgrade if necessary.
Result: Carried [Unanimous]
Mover: Dawn Abernathy, Trustee
Seconder: Kerston Russell, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
BIG Grant - Office Clubhouse, 914 North Lake Street (Resolution No. 17-08-51)
Motion to adopt a Resolution Approving a Business Incentive Grant Relating to Interior and Exterior Improvements for The Office Clubhouse at 914 N. Lake Street, Mundelein, Illinois, in an amount not to exceed $38,708 under the Mundelein Economic Development Incentive Program.
Trustee Rekus requested information on the BIG program. Director Orenchuk explained that a business can receive a total of two grants for up to $25,000 each (one interior, one exterior). Mr. Goodwin stated that a large portion of the grant is for the addition of the ADA bathrooms and ramp, plus plumbing, electrical and landscaping.
Trustee Rekus inquired about the vision for landscaping and Mr. Goodwin explained that he plans to upgrade the façade with stone, clean up the rear area and create a shield for neighbors.
Trustee Semple asked how this grant amount compares to those awarded to other businesses and Director Orenchuk stated that both Tina G's and Mambo Italiano received about $50,000 each, adding that she was not prepared to detail the full list. Trustee Semple commented that those businesses are restaurants that bring in customers, questioning The Office Clubhouse's benefit to the Village as far as sales tax revenue or job creation. Chairman Abernathy interjected that the BIG program doesn't stipulate such criteria and Trustee Semple replied that perhaps it should. He expressed an interest in "reeling in the criteria," commenting that the Village is not obligated to bail out business owners, especially when the business is not in the downtown area. Director Orenchuk confirmed that the decision is up to the Board, but stated that this grant fits the current parameters of the BIG program, which is meant to incentivize exterior improvements and upgrade buildings to decrease vacancies within the Village.
Trustee Meier sought confirmation that there are only four regular parking spaces in front (five total with one handicapped spot) and that the one parking place in the rear will be for the renter and Mr. Goodwin replied affirmatively. He added, however, that the 15 work stations will not always be at capacity. Director Orenchuk stated that the number of parking spaces and use are in compliance with code based on the square footage of an office-type building.
Trustee Rekus commented that the area is basically residential and admonished Mr. Goodwin to consider aesthetics and landscaping of the property, which is a northern gateway to the Village.
Chairman Abernathy suggested revisiting the parameters of the BIG program, perhaps during Strategic Planning sessions in the fall.
Result: Carried [Unanimous]
Mover: Dawn Abernathy, Trustee
Seconder: Kerston Russell, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
New Businesses
Chairman Abernathy listed the following new businesses:
-Super Mercado La Salsa, 325 North Seymour Avenue
-Luna's Spa & Beauty Salon, 101 North Seymour Avenue
-Lakes Apothecary, 404 North Seymour Avenue
-Hot Nails, 639 North Midlothian Road
She also noted the following:
1) Mundelein Business Alliance Mixer at Village Hall on August 17, 5:00-7:00 pm.
2) Overdose Awareness Day, August 27, 12:00 pm, at New Hope Christian Fellowship, 1401 South Lake Street
3) A-May-Zing Mundelein (day of volunteering), September 23.
4) Drivers are urged to use caution with the start of the school year.
5) Farmers Market continues on Fridays, 3:00-7:00 pm.
6) The last Concert in the Park will be Sunday at Kracklauer Park, 5:00-6:30 pm.
7) The 7th annual Mundelein Arts Festival will take place September 9-10.
Public Works Committee (Russell, Vacant, Meier)
Utility Easement Agreement - 225 Grove Street (Resolution No. 17-08-52)-
Motion to adopt a Resolution approving an Exclusive Easement Agreement for Utility Facilities between the Village of Mundelein and Christopher and Valerie Mahoney and authorize the Mayor's and Clerk's signatures on the Agreement.
Result: Carried [Unanimous]
Mover: Kerston Russell, Trustee
Seconder: Dawn Abernathy, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Stormwater Study
Motion to authorize the Village Engineer to sign a professional services agreement with HR Green Inc., for a stormwater study and authorize a purchase order in an amount not-to- exceed $34,000.
Result: Carried [Unanimous]
Mover: Kerston Russell, Trustee
Seconder: Ray Semple, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Sanitary Sewer Flow Monitoring Study
Motion to approve a purchase order and award a professional services contract to RJN Group Inc., for a sanitary sewer flow monitoring study in the not-to-exceed amount of $117,270.00 and authorize the Director of Public Works and Engineering to sign the contract.
Trustee Abernathy inquired about the significantly higher cost for the second study and Director Boeche explained that this study encompasses the entire Village rather than just the areas with flooding issues.
Mayor Lentz asked if this will include a smoke study for illicit connections. Director Boeche stated that it will determine where inflow problems are occurring. Trustee Black asked if a study like this has been
Result: Carried [Unanimous]
Mover: Kerston Russell, Trustee
Seconder: Dawn Abernathy, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Finance Committee (Semple, Abernathy, Rekus)-
AT&T Separated Bills for Approval
Motion to approve the payment of bills, as indicated on the Disbursement Pending Report for:
Dated; Vendor Name; Invoices Totaling:
08/14/17; AT&T; $7,207.06
08/14/17; AT&T Mobility; $3,303.65
Result: Carried [5 To 0]
Mover: Ray Semple, Trustee
Seconder: Scott Black, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Semple
Abstain: Meier
Governing Body Bill Approval August 14, 2017
Motion to approve the payment of bills, as indicated in the Governing Body Report for the period between July 25, 2017 and ending August 14, 2017, in the amount of $1,710,834.52.
Chairman Semple noted that the high amount is due to paying for streets improvement contracts.
Trustee Meier sought confirmation that the two payments to Copenhaver Construction for over $100,000 each are not final, referencing restoration issues in Loch Lomond. Director Boeche confirmed that this is not the final payment, explaining that funds are held for a one-year growing period.
Result: Carried [Unanimous]
Mover: Ray Semple, Trustee
Seconder: Dawn Abernathy, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Public Safety Committee (Rekus, Semple, Abernathy)-
Resolution to Transfer Tasers to CLC Police Department (Resolution No. 17-08-53)
Motion to adopt a Resolution approving the Donation of Village Taser Devices to the College of Lake County Police Department
Result: Carried [Unanimous]
Mover: Bill Rekus, Trustee
Seconder: Scott Black, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Public Safety Report
Director Guenther noted that National Night Out was successful with good attendance. He also explained the two weeks of increased patrols around schools, stating that reminders were given to motorists last week with real stops being made this week.
Communication and Marketing Committee (Vacant, Meier, Russell)-
Vice Chair Meier noted the following:
1) Cruisin' with the Classics car show will be held at Grand Dominion on August 20, 11:00-3:00. Nonperishable food items, school supplies and monetary donations will be accepted to benefit the Fremont Township Food Pantry and area flood victims.
2) The Mundelein Arts Festival will be September 9-10, with 45 artists, live music, food and activities for children.
3) The Economic Development Commission is hosting a golf event on September 12 at Steeplechase as part of its ongoing outreach to developers and businesses.
Transportation & Infrastructure Committee (Meier, Rekus, Semple)-
McKinley Avenue Pedestrian Bridge Phase 2 Engineering
Motion to approve a Preliminary Engineering Services Agreement with HR Green Inc., in the amount of $419,974.31 for Phase 2 Engineering services related to the McKinley Avenue Pedestrian Bridge and authorize the Mayor and Clerk to sign the agreement.
Vice Chair Rekus requested an explanation of this payment. Director Boeche stated that it is for the next phase of the pedestrian bridge project, which will incorporate Board feedback on preferred design elements.
Result: Carried [5 To 1]
Mover: Robin Meier, Trustee
Seconder: Ray Semple, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier
Nays: Semple
McKinley Avenue Pedestrian Bridge Funding Agreement
Motion to approve the Local Public Agency Agreement for Federal Participation with the Illinois Department of Transportation for Phase 2 Design of the McKinley Avenue Pedestrian Bridge and authorize the Mayor to sign the Agreement.
Result: Carried [5 To 1]
Mover: Robin Meier, Trustee
Seconder: Bill Rekus, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier
Nays: Semple
McKinley Avenue Pedestrian Bridge Local Funding Share Resolution (Resolution No. 17-08-54)
Motion to adopt a Resolution approving an Intergovernmental Agreement with the State of Illinois and the Village of Mundelein Appropriating Funds for the CMAQ McKinley Avenue Pedestrian Bridge Project.
Result: Carried [5 To 1]
Mover: Robin Meier, Trustee
Seconder: Bill Rekus, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier
Nays: Semple
Other Reports-
Trustee Semple referenced a newspaper article regarding Long Grove's waiving of building permit fees for flood-related repairs and suggested that Mundelein do this for a specified time period, such as 90-120 days.
Trustee Meier recommended a longer window of time due to possible delays with insurance companies. Trustee Semple concurred, suggesting that staff make the determination.
Administrator Lobaito confirmed that a Resolution with clear parameters will be brought forward at the next Regular Meeting, adding that the policy will be effective immediately.
Scheduled Business:
Omnibus Vote Items-
BKD CPAS & Advisors Purchase Order & Payment
Motion to approve a Purchase Order for $30,250.00 & Payment in the amount of $3,250.00 for FY17 Audit Services.
Result: Carried [Unanimous]
Mover: Dawn Abernathy, Trustee
Seconder: Bill Rekus, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Jewel Food Store Purchase Order & Payment
Motion to approve a Purchase Order for $250,000.00 & Payment in the amount of $107,022.55 for Sales Tax Share - 50% of Maple Avenue Store.
Result: Carried [Unanimous]
Mover: Dawn Abernathy, Trustee
Seconder: Bill Rekus, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
SB Mundelein LLC Purchase Order & Payment
Motion to approve a Purchase Order for $138,246.12 & Payment in the amount of $46,082.04 for Mundelein Crossing Economic Incentive TJ Maxx Amendment Principal - FY2018 Sales.
Result: Carried [Unanimous]
Mover: Dawn Abernathy, Trustee
Seconder: Bill Rekus, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Orchard Meadows Subdivision Performance Security Reduction
Motion to approve a reduction in the amount of $127,221.45 to Orchard Meadows Subdivision Improvement Bond #110323.
Result: Carried [Unanimous]
Mover: Dawn Abernathy, Trustee
Seconder: Bill Rekus, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Orchard Meadows 2 Subdivision Performance Security Reduction
Motion to approve a reduction in the amount of $232,193.63 to Orchard Meadows 2 Subdivision Improvement Bond #113448.
Result: Carried [Unanimous]
Mover: Dawn Abernathy, Trustee
Seconder: Bill Rekus, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Stallions Flag Football Signs
Motion to authorize the Stallions Lacrosse League to place temporary signs at the designated locations from August 15, 2017 - September 15, 2017.
Result: Carried [Unanimous]
Mover: Dawn Abernathy, Trustee
Seconder: Bill Rekus, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Central Lake County Joint Action Water Agency Amendment to Admissions Agreement (Ordinance No. 17-08-35)
Motion to approve an Ordinance Consenting to an Amendment to the Admissions Agreement to the Central Lake County Joint Water Action Agency involving the Villages of Volo and Wauconda and deleting one sentence regarding the Identity of Wauconda’s Representatives to the Agency.
Result: Carried [Unanimous]
Mover: Dawn Abernathy, Trustee
Seconder: Bill Rekus, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Mundelein Arts Commission - Change in Membership (Ordinance No. 17-08-36)
Motion to pass an Ordinance Establishing the Village of Mundelein Arts Commission.
Trustee Meier inquired about the reduction of members from 11 to 10, noting that most commissions have an odd number of members for tie-breaking on votes.
Administrator Lobaito explained that the Arts Commission rarely votes, adding that one member resigned and reducing numbers seemed like a good step in streamlining the Commission.
Trustee Black asked why the Arts Commission began with such a high number of members and Mayor Lentz cited a desire to be inclusive of all who expressed an interest.
Result: Carried [Unanimous]
Mover: Robin Meier, Trustee
Seconder: Ray Semple, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Orchard Meadows Plat of Dedication to IDOT
Motion to approve a Plat of Dedication to the Illinois Department of Transportation for Illinois State Routes 60 & 83 for the Orchard Meadows subdivision.
Result: Carried [Unanimous]
Mover: Dawn Abernathy, Trustee
Seconder: Bill Rekus, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Lease with Commonwealth Edison Company for a Bicycle Trail (Resolution No.17-08-55)
Motion to adopt Resolution Approving and Authorizing Execution of a Lease between the Village of Mundelein and Commonwealth Edison Company for a Recreation Bicycle Trail.
Result: Carried [Unanimous]
Mover: Dawn Abernathy, Trustee
Seconder: Bill Rekus, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Village Staff Reports:
Village Administrator-
Administrator Lobaito stated that an email requesting input will be sent in advance of the upcoming Strategic Planning Session.
Executive Session:
Motion to recess into Executive Session to discuss land acquisition or sale of property pursuant to 5 ILCS 120, Section 2(C)(5).
Result: Carried [Unanimous]
Mover: Dawn Abernathy, Trustee
Seconder: Scott Black, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
The 3147th Regular Meeting was recessed at 9:28 pm.
Motion to reconvene the Village Board Meeting
Result: Carried [Unanimous]
Mover: Dawn Abernathy, Trustee
Seconder: Kerston Russell, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
The 3147th Regular Meeting was reconvened at 10:11PM.
Attendance:
Clerk Timmerman took the roll. It indicated the following:
Board Attendance-
Present: Trustees Abernathy, Black, Meier, Rekus, Russell And Semple; Mayor Lentz
Absent: None
Village Attendance-
Village Administrator Lobaito, Attorney Marino, Community Development Director Orenchuk and Assistant Village Administrator Peter Vadopalas.
Adjournment:
Motion to adjourn the Regular Board Meeting
Result: Carried [Unanimous]
Mover: Dawn Abernathy, Trustee
Seconder: Kerston Russell, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
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