Wheeling Park District Board of Commissioners met August 1.
Here is the minutes provided by the Board:
The Regular Meeting of the Board of Commissioners of the Wheeling Park District, Cook and Lake Counties, Illinois, was held in the Boardroom of the Community Recreation Center, 333 West Dundee Road, Wheeling, Illinois.
The meeting was called to order at 7:00 p.m. by President Stein.
The following Commissioners were present when the roll was called: C. Klumpp, M. Burns, B._Lichtenberger, J. Whittington, R. Rosen, and S. Stein. Commissioner Zangara was absent.
Staff members present were Jan Buchs, Executive Director; Matt Wehby, Deputy Director; Amy Rivas, Director of Administrative Services; Jim Tourloukis, General Manager of Chevy Chase Country Club; Larry Raffel, Superintendent of Planning; Susan Rice, Director of Marketing & Communications; Steve Feddern, Golf Operations Manager; and Marian Krass, Executive Administrative Assistant.
Also present was Terry Steilen of the Wheeling Historical Society.
Consent Agenda:
Commissioner Lichtenberger moved, seconded by Commissioner Burns, to approve the Consent Agenda as follows:
A. Approval of Minutes of Regular Meeting of July 11, 2017
B. Approval of Minutes of Board Workshop of July 15, 2017
On the roll call, the vote was as follows:
Aye: M. Burns, B. Lichtenberger, J. Whittington, R. Rosen, C. Klumpp, S. Stein
Nay: None
Abstain: None
Absent: P. Zangara
Motion carried.
Unfinished or Continuing Business:
Heritage Park Signage Update
Superintendent Raffel displayed the design concepts and reviewed specifics of the signs that will be constructed in Heritage Park. Questions from the Board were answered.
Staff will attend the August 10 meeting of the Plan Commission to seek the required approval for the Heritage Park entry signs.
New Business:
Chevy Chase Country Club Golf Course Update
General Manager Tourloukis updated the Board on the severity of the damage to the golf course, as well as lost business, that occurred as a result of the record flooding in July. Plans for recovery were discussed, and questions from the Board were answered.
Consideration of Amendment to Intergovernmental Agreement between the Board of Education of Community Consolidated School District No. 21 and the Board of Commissioners of the Wheeling Park District
Executive Director Buchs advised that the School Board has approved an amendment to the 2016 Intergovernmental Agreement that includes the playground at Mark Twain. Staff does not believe the sole ownership language in the amendment as written takes into consideration the Park District’s substantial monetary investment in the playground equipment, as well as the burden of inspecting, repairing, and maintaining the playground well into the future. It is staff’s recommendation that this provision be changed so that ownership of the equipment is split 50/50.
After a short discussion, Commissioners unanimously determined to direct staff to work with the School District to modify the amendment to the IGA prior to presenting a revised draft document to the Board for approval.
Authorization to Enter into an Agreement with National Louis University for Athletic Field Usage
Deputy Director Wehby explained that due to extensive growth of the Park District’s soccer program, finding new space for fields has become a high priority. After approaching National Louis University and concluding there is a mutual benefit to each organization, a draft agreement for use of National Louis University’s property was developed. The agreement has already been reviewed by the Park District’s legal counsel, and staff recommends approval.
Commissioner Burns moved, seconded by Commissioner Rosen, to authorize the Executive Director to enter into an agreement with National Louis University for the use of open space for soccer fields.
On the roll call, the vote was as follows:
Aye: B. Lichtenberger, J. Whittington, R. Rosen, C. Klumpp, M. Burns, S. Stein
Nay: None
Abstain: None
Absent: P. Zangara
Motion carried.
Committee Reports:
There have been no recent meetings of the Administration, Future Planning, or Intergovernmental & Community Relations Committees, and the Committee Chairs had nothing new to report.
President Stein provided an update on some items discussed during the July 17 Village Board meeting.
Finance:
Treasurer’s Report for June 2017
Deputy Director Wehby answered questions about the report.
Voucher List
Commissioner Burns moved, seconded by Commissioner Whittington, to approve the Voucher List dated August 1, 2017, in the amount of $561,870.94.
On the roll call, the vote was as follows:
Aye: J. Whittington, R. Rosen, C. Klumpp, M. Burns, B. Lichtenberger, S. Stein
Nay: None
Abstain: None
Absent: P. Zangara
Motion carried.
Written Communications:
President Stein listed the written communications and asked that they be placed on file.
Verbal Communications:
Staff: Deputy Director Wehby said tomorrow’s Family Learning Program Benefit event will begin with the golf outing at Old Orchard County Club, then move to Chevy Chase Country Club for the dinner.
Executive Director Buchs reported that staff was present at a CRC design meeting with representatives from FGM Architects and Camosy Construction yesterday, during which Park District staff discussed the option to consolidate the work for all phases within a single bid package, and delay the start of Phase 1 construction by two months until the exact costs for the entire project are received.
After considering this new information, it was agreed by the Board to postpone any construction until all bids are received in January.
Board: Commissioners made positive remarks on the July 15 park tour, Heritage Park Performance Pavilion events, the Classic Car Show, and National Night Out. Appreciation was given to the entire staff for all its efforts this summer.
Citizens: None
Executive Session:
At 8:39 p.m., Commissioner Lichtenberger moved, seconded by Commissioner Whittington, to adjourn to Executive Session for the purpose of discussion of meetings lawfully closed under the Open Meetings Act, whether for purposes of approval by the District of the minutes or semi-annual review of the minutes as mandated by Section 2.06 per 5 ILCS 120/2(c)(21).
On the roll call, the vote was as follows:
Aye: R. Rosen, C. Klumpp, M. Burns, B. Lichtenberger, J. Whittington, S. Stein
Nay: None
Abstain: None
Absent: P. Zangara
Motion carried.
The regular meeting reconvened at 8:47 p.m. with the following persons present: C. Klumpp, M._Burns, B. Lichtenberger, S. Stein, J. Whittington, R. Rosen, J. Buchs, and M. Krass.
Action, If Any, On Matters Discussed In Executive Session:
President Stein stated that after meeting in closed session for a semi-annual review of minutes lawfully closed under the Open Meetings Act, the Board finds there is a continued need to preserve the confidentiality of the records, with the exception of a portion of the Minutes of Executive Session of August 4, 2015.
Commissioner Lichtenberger moved, seconded by Commissioner Burns, to release a portion of the Minutes of Executive Session of August 4, 2015.
On the roll call, the vote was as follows:
Aye: M. Burns, B. Lichtenberger, J. Whittington, R. Rosen, C. Klumpp, S. Stein
Nay: None
Abstain: None
Absent: P. Zangara
Motion carried.
President Stein asked for a motion to dispose of the audio recordings of closed sessions dated July 21, 2015, through January 19, 2016.
Commissioner Lichtenberger moved, seconded by Commissioner Whittington, to approve the destruction of verbatim records of closed sessions dated July 21, 2015, through January 19, 2016, per 5 ILCS 120/2.06(c)(1).
On the roll call, the vote was as follows:
Aye: B. Lichtenberger, J. Whittington, R. Rosen, C. Klumpp, M. Burns, S. Stein
Nay: None
Abstain: None
Absent: P. Zangara
Motion carried.
Adjournment:
There being no further business, Commissioner Whittington moved, seconded by Commissioner Lichtenberger, to adjourn at 8:49 p.m. The motion carried by unanimous voice vote.
http://www.wheelingparkdistrict.com/docs/minutes/2017/08.01.17Minutes.pdf
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