Village of Mundelein Board of Trustees met March 12.
Here is the minutes provided by the Board:
Call To Order:
The 3160th Regular Meeting of the Board of Trustees of the Village of Mundelein was held on March 12, 2018 at 300 Plaza Circle, Mundelein. Mayor Lentz called the meeting to order at 7:05pm.
Attendance:
Village Clerk Cabachuela took the roll. It indicated the following:
Board Attendance
Present: Trustees Abernathy, Black, Meier, Rekus, Russell, and Semple; Mayor Lentz
Absent: None
Village Attendance
Public Works & Engineering Director Boeche, Public Safety Director Guenther, Finance Director Haywood, Chief Deputy Fire Chief Lark, Village Administrator Lobaito, Attorney Marino, Community Development Director Orenchuk, and Assistant Village Administrator Vadopalas.
Pledge Of Allegiance:
Mayor Lentz led the Pledge of Allegiance.
Approval Of Minutes:
Committee of the Whole - Committee of the Whole - Feb 26, 2018 6:00 PM
Result: Carried [Unanimous]
Mover: Bill Rekus, Trustee
Seconder: Ray Semple, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Board of Trustees - Regular Meeting - Feb 26, 2018 7:00 PM
Result: Carried [Unanimous]
Mover: Bill Rekus, Trustee
Seconder: Scott Black, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Public Commentary:
Mayor Lentz opened the floor to public commentary. There was no public commentary.
Presentations/Awards:
Mayor Lentz announced there were no Presentations or Awards.
Public Hearings:
Mayor Lentz announced there were no Public Hearings.
Mayor's Report:
Motion to accept the preferred pedestrian bridge design by HR Green and KMI.
Community Development Director Amanda Orenchuk described the different design ideas HR Green and KMI gave staff. Most trustees agreed and open concept with many windows and an arch with the word "Mundelein" would look great. Orechuk also gave a breakdown of the target dates for building the new bridge design.
Trustee Rekus questioned who would be responsible for the maintenance of the new bridge. Administrator Lobaito agreed that was a very good question, along with the security of the bridge. He said we are far enough where we can start addressing those questions and it will be something that will need to be considered soon.
Result: Carried [Unanimous]
Mover: Bill Rekus, Trustee
Seconder: Scott Black, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Trustee Reports:
Community and Economic Development Committee (Abernathy, Russell, Meier)
Motion to adopt a Resolution Approving a Business Incentive Grant Application for interior improvements for the Property at 1500 South Lake Street, Unit D, Mundelein, Illinois in an amount not to exceed $13,250.00. (Resolution No. 18-03-18)
Trustee Meier questioned what kind of business this was.
Julio Sarabia introduced himself and his sister Alma Sarabia who both work at and administer Samari's Sweets. He briefly described the background of their company name, what kind baked goods they make, and explained how the grant would help them expand into a bigger space for their growing company.
Trustee Abernathy congratulated them for their entrepreneurial spirit and Trustee Meier commented on how beautifully decorated their baked goods are.
Result: Carried [Unanimous]
Mover: Dawn Abernathy, Trustee
Seconder: Kerston Russell, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Motion to adopt a Resolution Approving a Business Incentive Grant Application for interior improvements for the Property at 1500 South Lake Street, Unit D, Mundelein, Illinois in an amount not to exceed $1,000.00. (Resolution No. 18-03-19)
Result: Carried [Unanimous]
Mover: Dawn Abernathy, Trustee
Seconder: Kerston Russell, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Motion to accept the Plan Commission Minutes and Findings of Fact.
Result: Carried [Unanimous]
Mover: Dawn Abernathy, Trustee
Seconder: Kerston Russell, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Motion to accept the Plan Commission’s Recommendations.
Result: Carried [Unanimous]
Mover: Dawn Abernathy, Trustee
Seconder: Kerston Russell, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Motion to authorize staff to draft an ordinance approving a use variation from Section 20.28.020, Table 20.28-1 to allow single-family attached dwelling units in the R-4 Two- Family Zoning District.
Result: Carried [Unanimous]
Mover: Dawn Abernathy, Trustee
Seconder: Kerston Russell, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Motion to authorize staff to draft an ordinance approving a variation from Section 20.28.030 Bulk and Yard Regulations to allow for an interior side yard of zero (0) feet between attached units.
Result: Carried [Unanimous]
Mover: Dawn Abernathy, Trustee
Seconder: Kerston Russell, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Motion to authorize staff to draft an ordinance approving a variation from Section 20.28.030 Bulk and Yard Regulations to allow for a reduction in lot size.
Result: Carried [Unanimous]
Mover: Dawn Abernathy, Trustee
Seconder: Kerston Russell, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Motion to authorize staff to draft an ordinance approving a variation from Section 20.28.030 Bulk and Yard Regulations to allow for a lot width of twenty-four (24) feet.
Result: Carried [Unanimous]
Mover: Dawn Abernathy, Trustee
Seconder: Kerston Russell, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Motion to draft a resolution approving a Preliminary and Final Plat of Subdivision for the Bitto Subdivision.
Result: Carried [Unanimous]
Mover: Dawn Abernathy, Trustee
Seconder: Kerston Russell, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Andrew Bitto thanked the board and said Bitto Properties Inc. will be a beautiful property.
Chairman Abernathy announced the following items: 1. There is a new business that specializes in massage therapy - S Massage at 688 S Lake St., Mundelein. 2. 5th annual Math Mayor's Cup Challenge and congratulated the Mayor in the how much the event has grown. 3. Effective April 1, 2018 the daily parking fee at the Metra station will raise. The revenue earned will be used for maintenance and improvements to the station building and parking lot. The fee has not changed since the building and parking lot were constructed in 1996. 4. Mundelein Park District will host a St. Patrick's Party on March 17, 2018. 5. Area General Store will be a host site for the Lake County Veteran's Cup of Joe. 6. AARP is still doing free tax prep for residents over 50 at the Fremont Public Library.
Trustee Meier questioned whether there was any thought about overnight parking at the Metra Station. Public Safety Director Eric Guenther replied that typically they receive phone calls if people will need to leave their cars at the station for more than 24 hours. Administrator Lobaito agreed that would be an idea worth exploring.
Public Works Committee (Russell, Meier, Black)
Chairman Russell announced there were no reports
Finance Committee (Semple, Abernathy, Rekus)
Chairman Semple mentioned the upcoming budget meetings and reminded the board to meet with the department heads in preparation for these meetings.
Finance Director Doug Haywood announced the meeting will be on both April 2, 2018 and April 9, 2018. Both meetings will take place at the Mundelein Village Hall.
Motion to approve the payment of bills, as indicated on the Disbursement Pending Report for:
Dated Vendor Name Invoice Totaling
03/12/18 AT&T $4,338.61
03/12/18 AT&T Mobility $2,120.93
Result: Carried [5 To 0]
Mover: Ray Semple, Trustee
Seconder: Scott Black, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Semple
Abstain: Meier
Motion to approve the payment of bills, as indicated in the Governing Body Report for the period between February 27, 2018, and ending March 12, 2018, in the amount of $1,190,499.28.
Result: Carried [Unanimous]
Mover: Ray Semple, Trustee
Seconder: Dawn Abernathy, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Public Safety Committee (Rekus, Semple, Abernathy)
Administrative Adjudication System (Ordinance No. 18-03-12)
Motion to pass an Ordinance Amending Ordinance No. 14-01-02, "An Ordinance Repealing Ordinance 03-04-11 and Creating an Administrative Adjudication System".
Public Safety Administrator Eric Guenther explained that we are now making some additions to the current ordinance. We will now be allowed to take non-moving violations to the administrative hearing officers instead of the branch court. In addition, any person who is required to appear before a hearing officer will need to pay a $25 administrative fee.
Result: Carried [Unanimous]
Mover: Bill Rekus, Trustee
Seconder: Ray Semple, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Building Committee (Meier, Black, Russell)
Chairman Meier announced there were not any motions but would like to acknowledge some businesses that are re-investing in their properties by doing major remodeling: Target, Aldi, Starbucks, Taco Bell, and new business Planet Fitness.
Trustee Abernathy also mentioned Ruprecht is also making a huge addition to their building.
Transportation & Infrastructure Committee (Black, Rekus, Semple)
Motion to approve Change Order No. 1 for Hoerr Construction Inc., to the Sanitary Sewer Lining construction contract increasing the contract value in the amount of $91,000.00.
Result: Carried [Unanimous]
Mover: Scott Black, Trustee
Seconder: Kerston Russell, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Motion to approve Change Order No. 1 for Schroeder Asphalt Services Inc., to the 2017 Street Resurfacing & Longmeadow Path construction contract increasing the contract value in the amount of $27,657.93.
Result: Carried [Unanimous]
Mover: Scott Black, Trustee
Seconder: Kerston Russell, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Other Reports
There were no Other Reports.
Scheduled Business:
Omnibus Vote Items
Motion to adopt Village Board Policy VB-18-20 regarding Surplus Property Disposal.
Result: Carried [Unanimous]
Mover: Kerston Russell, Trustee
Seconder: Bill Rekus, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Motion to approve a Purchase Order & Payment in the amount of $38,708.00 for Grant Reimbursement Resolution No. 17-08-51.
Result: Carried [Unanimous]
Mover: Kerston Russell, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Motion to approve a Purchase Order for $20,000.00 & Payment in the amount of $10,000.00 for ULI Technical Assistance Panel.
Result: Carried [Unanimous]
Mover: Kerston Russell, Trustee
Seconder: Bill Rekus, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Motion to approve a Purchase Order & Payment in the amount of $272,591.54 for Replacement TIF Note.
Result: Carried [Unanimous]
Mover: Kerston Russell, Trustee
Seconder: Bill Rekus, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Motion to approve a Purchase Order in the amount of $53,911.66 for Microsoft Enterprise Office 365 annual renewal.
Result: Carried [Unanimous]
Mover: Kerston Russell, Trustee
Seconder: Bill Rekus, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Motion to approve the 2018 Mosquito Control Program Agreement, Purchase Order with Clarke Environmental Mosquito Management Inc. as follows: Base program $49,560.00 and Village wide ULV Treatments at $5,827.89 per application.
Result: Carried [Unanimous]
Mover: Kerston Russell, Trustee
Seconder: Bill Rekus, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Motion to authorize District 75’s PTO to place temporary signs for the Spring Fair at the designated locations from March 13, 2018, to March 18, 2018.
Result: Carried [Unanimous]
Mover: Kerston Russell, Trustee
Seconder: Bill Rekus, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Motion to pass an Ordinance Granting Approval of the Official Zoning Map for the Village of Mundelein, Illinois.
Result: Carried [Unanimous]
Mover: Kerston Russell, Trustee
Seconder: Bill Rekus, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
Village Staff Reports:
Village Administrator
There was no report from the Village Administrator.
Village Attorney
Village Attorney Charles Marino said there was no report and announced there was not a need for an executive session.
Village Clerk
There was no report from the Village Clerk.
Other Business
Adjournment:
Motion to adjourn the Regular Board Meeting
Result: Carried [Unanimous]
Mover: Dawn Abernathy, Trustee
Seconder: Bill Rekus, Trustee
Ayes: Rekus, Russell, Black, Abernathy, Meier, Semple
The 3160th Regular Meeting was adjourned at 7:46pm.
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