City of Lake Forest City Council met June 6.
Here is the agenda provided by the council:
CALL TO ORDER AND ROLL CALL 6:30 p.m.
Honorable Mayor, George Pandaleon
James E. Morris, Alderman First Ward Jim Preschlack, Alderman Third Ward Jennifer Karras, Alderman First Ward Ara Goshgarian, Alderman Third Ward Melanie Rummel, Alderman Second Ward Raymond Buschmann, Alderman Fourth Ward Edward U. Notz, Jr., Alderman Second Ward Eileen Looby Weber, Alderman Fourth Ward
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS
| 1. COMMENTS BY MAYOR |
A copy of the resolution can be found on page 17
COUNCIL ACTION: Approve the Resolution Appreciation for Retiring Employee William E. Borzick
| 2. COMMENTS BY CITY MANAGER |
-Lake Forest Preservation Foundation
- Marcy Kerr, Executive Director
| 3. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL |
| 4. COMMITTEE REPORTS |
1. Update on Work Orders Management System
Dan Martin, Superintendent of Public Works and
Cameron Burrell, Business Analyst, Department of Innovation and Technology 1
| 5. ITEMS FOR OMNIBUS VOTE CONSIDERATION |
A copy of the minutes can be found beginning on page 18.
COUNCIL ACTION: Approval of May 16 ,2022, City Council Meeting Minutes
2. Approve the Purchase of Dual Band Capable Portable Radios for the Fire Department from state bid vendor Motorola Solutions.
STAFF CONTACT: Fire Chief Pete Siebert, 847.810.3864
PURPOSE AND ACTION REQUESTED: Staff requests City Council grant authorization to purchase 8 Motorola DUAL BAND Capable radios, necessary accessories. The digital Motorola DUAL BAND radios will replace current radio’s which are no longer manufactured, have diminishing replacement parts availability, are past standard end-of-life usage capabilities and provide little-to-no interoperable communications.
BACKGROUND/DISCUSSION: The Lake Forest Fire Department is currently a member of the East Shore Radio Network (ESRN), an intergovernmental consortium operating and maintaining a 30+ year old VHF radio communications and tower system. The system transmission quality has degraded over the years, necessitating many electronic patches and work-a-rounds, and has now reached the point where several member communities have experienced multiple issues regarding the quality of the radio system operation. A multitude of ESRN tests, checks, studies, and equipment adjustments have been attempted system-wide to improve transmission and reception quality without success.
Discounted Pricing: Radio pricing is established by state bid. Motorola is under state contract with fixed pricing until 2022. Following negotiations, Motorola offered a 25% discount for Glenview consolidated dispatch agencies, which includes reductions for using State-bid pricing and an additional Motorola equipment reduction.
Improved Coverage: Currently, there are radio signal coverage gaps in buildings that are frequently visited in the community by public safety as well as areas along the bluffs, beaches and ravines. With the assistance of Glenview Dispatch, DUAL BAND radios were tested by Lake Forest Fire Department staff with a noticeable improvement for both in and out-of-building coverage.
Interoperability: The compromised ability of Lake Forest FD in communicating directly with Lake Forest PD in the future, if we stay with our current radio system, would be ineffective, inefficient and constitute serious officer and public safety issues. The two departments routinely work together on incidents. The Dual Band radios will also enhance communications on calls for mutual aid.
Replace Aging Units: Some of our current VHF portable radios have reached end-of-life operating parameters, been discontinued, have diminishing access to spare parts inventory, and require maintenance that is no longer provided by Motorola. Replacing the obsolete units with a new dual band radio allows for more flexibility and future programming options.
BUDGET/FISCAL IMPACT: Has City staff obtained competitive pricing for the proposed goods/services? NO
If no, indicate the specific exception or waiver requested:
Administrative Directive 3-5, Section 6.1D – Government Joint Purchase
Motorola Agreement and Pricing
Motorola has offered the City a substantial reduction in price of 25% off equipment, as a member of the Glenview consolidated dispatch system.
The Department intends to utilize these 8 radios full-time in conjunction with our current inventory of VHF radios.
Below is an estimated summary of Project budget:
| FY2023 Funding Source | Account Number | Amount
Budgeted | Amount
Requested | Budgeted? Y/N |
| Emergency Telephone Fund (JETSB) | 205-7552-475.75-18 | $50,000 | $47,729.44 | Y |
3. Approval of an Intergovernmental Agreement Between The City of Lake Forest and The Illinois State Toll Highway Authority.
STAFF CONTACT: Pete Siebert, Fire Chief (810-3864)
PURPOSE AND ACTION REQUESTED: By entering into this Intergovernmental agreement, The City of Lake Forest will be able to receive reimbursement from The Illinois State Toll Highway Authority (Illinois Tollway) for responses to I-94.
BACKGROUND/DISCUSSION: The Lake Forest Fire Department responds to the Tollway for numerous types of emergency call responses including but not limited to, vehicle collisions, vehicle fires, and medical emergencies. The designated response area of I-94 that Lake Forest is responsible for is eastbound between milepost 19.1 and milepost 21.7, and westbound between milepost 18.2 and 19.0. The Lake Forest Fire Department responds to other areas of the Tollway to provide mutual aid assistance to our neighboring departments, but the area defined in this IGA, is the only area that we can collect reimbursement from the Tollway Authority. This was the result of multiple fire rescue agencies in northern Illinois meeting with the Tollway Authority to revise outdated agreements that were hard to follow and not in line with jurisdictional boundaries.
BUDGET/FISCAL IMPACT: The Illinois Tollway will pay the City of Lake Forest $500.00 to reimburse a portion of the costs the Fire Department incurs in connection with emergency responses to the Tollway within the jurisdictional boundaries that the Lake Forest Fire Department covers. On each anniversary of this agreement, this fee shall automatically increase by $10.00. The Lake Forest Fire Department averages 20-30 calls a year to the Tollway, the responses are a mix of our response area and mutual aid responses to other departments. Any future revenue from this IGA will depend on calls located in our response area and call volume that meets the criteria of the IGA. A copy of the IGA can be found on page 23.
COUNCIL ACTION: Approval of an Intergovernmental Agreement Between The City of Lake Forest and The Illinois State Toll Highway Authority.
4. Award contract with Cartegraph Systems LLC to Purchase Software and Services for a Work Orders Management system as Budgeted in FY23 Capital Plan in the Amount of $99,800 to include a 5% Contingency in the Amount of $4,990 for a Total Cost of $104,790. Additionally, Approve Three Year Agreement for Annual Subscription Services included in the FY2024 – FY2027 Operating Budget for the Sum of $143,264. In total, $248,054 is being requested for implementation and Four Years of licensing and maintenance.
STAFF CONTACT: Cameron Burrell, Business Analyst, Department of Innovation and Technology
PURPOSE AND ACTION REQUESTED: Staff requests approval to expend capital funds and award a contract with Cartegraph Systems LLC for implementation services and software for City usage for Cartegraph Operations Management Software (OMS) to be utilized as the City’s Work Order Management system.
BACKGROUND/DISCUSSION: In FY20, City staff was tasked with the effort of exploring options for implementing a Work Orders Management system for tracking service requests, staff resource allocation, and assets/materials. A committee made up of members of Public Works, Parks & Forestry, OCM, and IT were selected to undergo a needs assessment administered by Baker Tilly. Out of this needs assessment, a substantial list of requirements was outlined and prioritized by the project committee. That information was crafted into an RFP which was distributed to the public in January of 2020. The response to the RFP netted proposals from vendors representing different aspects of the marketplace. The project committee reviewed and scored all four proposals and moved two of them forward to the next round of vendor evaluation.
In March of 2020, a decision was made to shift the scope from the implementation of a full Work Orders System to focus on the Citizen Request Management (CRM) piece of the system. The CRM functionality provided the service request submission aspect of the system (directly from the resident) and an internal interface to manage those requests. The project committee decided that this was a direction that would expose our internal users to new processes and a new system to gauge their usage of a service request tracking system. The project committee met with four vendors and were presented with demonstrations for each product. Those demonstrations and functionality were scored and reviewed with the committee coming to the decision of proceeding with SeeClickFix as the system to proceed with. SeeClickFix was provided by Cartegraph and was initially proposed in Cartegraph’s proposal stemming from the earlier RFP. The implementation was approved by City Council on 7/27/2020. The implementation of SeeClickFix was done in tandem with our City-wide website and mobile application rollout in order to maximize visibility of the new service request feature to City residents. Internally, staff was trained and new procedures were put in place to utilize SeeClickFix. Over the course of the first nine months of being live, the system saw significant use. When the annual renewal for SeeClickFix presented itself in October of 2021, the project committee sought additional users to meet the need for all field staff in Public Works and Parks & Forestry to have full access in the system. This request was approved by City Council on 10/4/2021.
During budget planning for FY23, the departments involved with the Work Orders Project sought approval for funding to proceed with Cartegraph Operations Management Software (OMS) based on the integration with SeeClickFix and the breadth of functionality that Cartegraph OMS would provide to the City as the solution to full Work Orders management. Due to the proposal scoring done previously, demonstration of functionality, and the existing relationship with Cartegraph, the project committee felt that Cartegraph OMS presented itself as the best solution to meet the needs of the City.
PROJECT REVIEW/TIMELINE:
| Milestone | Date | Comments |
| Public Works Committee | 5/26/2022 | Reviewed and Recommended Approval |
| Work Orders System Selection and Next Phase Decision | 03/2022 | Review & Recommendation by City Selection Committee (Public Works / Parks & Forestry) for Cartegraph OMS |
| City Council Approval of Additional CRM Licensing | 10/04/2021 | Approval of Additional Funding for Licensing for Internal Users Due to High Internal User Adoption |
| City Council Approval of Citizen Request Management System | 07/27/2020 | Approval of Cartegraph
Implementation of SeeClickFix CRM System |
| Shift to Focus on Citizen
Request Management System | 03/2020 | Decision Made to Focus on CRM Portion of a Work Orders System to Gauge Usage and Adoption |
| Vendor Proposals Submitted | 02/06/2020 | Four Vendors Submitted Proposals Which Were Reviewed & Scored by Selection Committee |
| Work Orders RFP Issuance | 01/02/2020 RFP Distributed | |
| Work Orders Needs Analysis with Baker Tilly | 09/2019 | Selection Committee Work Orders Needs Analysis Discussions with a Third Party Vendor |
This project was identified as a FY23 Capital project funded via the Capital Improvements Fund and the process to date complies fully with the IT Capital Five Year Plan and City’s purchasing policies.
Has City staff obtained competitive pricing for proposed goods/services? Yes
The following is the summary chart of proposed costs:
| Implementation Cost | Year 1 Subscription | Total 4 Year | |
| Beehive Industries | 68,000.00 | 18,000.00 | 140,000.00 |
| Cartegraph Systems LLC | 54,800.00 | 45,000.00 | 243,064.00 |
| SmartEnergyWater | 64,891.00 | 234,596.00 | 416,784.00 |
| ZLink | 75,293.00 | 56,620.00 | 306,798.00 |
| FY2023 Funding Source | Amount
Budgeted | Amount
Requested | Budgeted?
Y/N |
| IT Capital
311-1303-466.66-13 | $56,700.00 | $56,700.00 | Y |
| IT Operating
101-1315-443.43-37 | $33,705.00 | $33,705.00 | Y |
| Public Works Contractual
101-5001-435.35-10 | $0 | $9,395.00 | N |
| Parks & Forestry Contractual 202-5774-435.35-10 | $0 | $4,990.00 | N |
CURRENT PROJECT MILESTONE: Based on City Selection Committee’s review of the scope of the proposal, presentation of functionality, and usage of SeeClickFix through Cartegraph, the committee feels that Cartegraph OMS presents itself as the best solution to meet the needs of the City moving forward as the City’s Work Order Management system.
City staff has worked with the vendor to confirm costs and ensure that the specific scope of software, implementation, training, and on-going services is clearly documented. In their proposal, Cartegraph has provided an example of the implementation timing and other operational details that is anticipated to occur. If approved, staff will work with Cartegraph to ensure proper project planning methodology is adhered to for a successful implementation.
The following is a list of the features included in the proposed system that will allow us to meet the City’s business needs:
• The new Work Orders system will increase operational efficiencies by providing functionality for improved workflows, increased visibility into operations, and analytics to support intelligent business decisions.
• The system will provide functionality to record/store data and present that data through dashboards and reporting.
• The system will provide a way for the City to track assets more accurately and look at asset data in real time. It integrates directly with the City’s current ArcGIS platform.
• The Work Orders system promotes the ability to organize information, provide recommendations based on trends, and search for information in an efficient way.
• The system offers improved efficiencies through the automation of job functions which are currently done manually, and many times are duplicative.
COUNCIL ACTION: Award contract with Cartegraph Systems LLC to Purchase Software and Services for a Work Orders Management system as Budgeted in FY23 Capital Plan in the Amount of $99,800 to include a 5% Contingency in the Amount of $4,990 for a Total Cost of $104,790. Additionally, Approve Three Year Agreement for Annual Subscription Services included in the FY2024 – FY2027 Operating Budget for the Sum of $143,264. In total, $248,054 is being requested for implementation and Four Years of licensing and maintenance
5. Award of the Low Bid for the 2022 Storm Sewer Lining Program to Hoerr Construction, Inc., and Authorize the City Manager to Execute an Agreement in the Amount Not to Exceed $180,000
STAFF CONTACT: Byron Kutz, P.E., Superintendent of Engineering (810-3555)
PURPOSE AND ACTION REQUESTED: The Public Works Committee and staff request City Council approval of the contract for the Lake Forest share of the 2022 Storm Sewer Lining Program to Hoerr Construction.
BACKGROUND/DISCUSSION: The City maintains 140 miles of mainline sanitary sewers and 219 miles of storm sewer throughout the City. The pipe material that was predominantly used in the past to construct the sewers was a clay material. The clay pipes are most susceptible to deterioration from natural elements and root intrusions resulting in broken pipes and leaking joints. With a deteriorated pipe, the functionality of the pipe to carry the flows is compromised thereby creating surcharges and/or backups. The program this year is focusing only on lining storm sewers.
This reconstruction technique is performed without the expensive and disruptive excavation process. The process provides for the insertion of a special liner inside the pipe, creating a new smooth-surfaced, long-lasting pipe within the old sewer.
This project was bid under the Municipal Partnering Program (MPI) with Highland Park, and Mundelein with Lake Forest as the lead agency.
This Contract may be renewed for up to three additional and consecutive one-year terms, upon the mutual written consent of the City and Contractor.
PROJECT REVIEW/RECOMMENDATIONS:
| Reviewed | Date | Comments |
| Public Works Committee | 5/26/2022 | Reviewed & Recommended City Council Approval |
| Finance Committee | 11/8/2021 | Included with FY ’23 Capital Plan |
The low bidder, Hoerr Construction, has worked in The City of Lake Forest on several sewer lining projects over the last five years. The projects have been completed on time and the work was satisfactory to Engineering’s staff.
If approved by City Council, the project would commence in August/September and be completed in a few weeks. Upon confirming the start date of the project, a letter will be sent to the residents within the limits of the project two weeks prior to start of construction. The City’s website, under “Construction Updates”, will also provide details on the construction schedule.
Has City staff obtained competitive pricing for proposed goods/services? Yes
| Company Name | Dollar Amount Bid |
| Hoerr Construction | $162,745 |
| Insituform Technologies USA, LLC. | $198,669 |
Below is an estimated summary of project budget by funding source:
| FY 2023 Funding Source | Amount
Budgeted | Amount
Requested | Budgeted
Y/N |
| Capital Fund
311-3703-467.67-25 | $180,000 | $180,000 | Y |
6. Award of a One-Year Professional Services Agreement Extension to Multisystem Management Company to Provide Janitorial Services at City Facilities and Authorization for the City Manager to Execute an Agreement Extension in the Amount of $225,035
STAFF CONTACT: Jim Lockefeer, Assistant to the Director of Public Works (810-3542)
PURPOSE AND ACTION REQUESTED: The Public Works Committee and City staff requests City Council award a one-year Professional Services Agreement extension to Multisystem Management Company to provide janitorial services at City facilities and authorization for the City Manager to execute an Agreement extension in the amount of $225,035.
BACKGROUND/DISCUSSION: The City’s janitorial services agreement includes general janitorial building cleaning tasks at fourteen City buildings. The agreement includes detailed cleaning tasks, frequencies, and schedules at the fourteen facilities that range from once-a-week cleanings at the Water Plant to seven days a week at the Public Safety Building. All building janitorial services are provided during the evening hours at every facility within the agreement.
The agreement also contains twice a year machine floor cleanings at each of the fourteen buildings.
In June of 2019, the City entered into a three-year agreement with Multisystem Management Company to provide general janitorial and twice a year floor cleaning services at thirteen city buildings. Included as part of that three-year agreement approval, the City has the option to enter into two, one-year extensions with Multisystem Management Company based on performance and proposed price increases. Over the course of three-year agreement, a City staff “Janitorial Building Coordinator Group”, met quarterly with Multisystem Management Company to continually review performance. All Building Coordinators support extending Multisystem Management Company.
Since the original 2019 agreement was approved by City Council, the City is now also responsible for some general janitorial and twice a year floor cleaning services at Elawa Farm per the City and Elawa Farm Foundation February 1, 2021 lease. Through this agreement extension negotiation process, the City will be able to add these Elawa Farm services bringing the total City facility coverage from thirteen to fourteen buildings.
PROJECT REVIEW/RECOMMENDATIONS:
| Reviewed | Date | Comments |
| Public Works Committee | 5/26/22 | Reviewed and Recommended
Approval |
| Agreement Component | Annual Cost Per 2019 Agreement | Annual Cost Per 2022 Agreement Extension |
| Base Thirteen City Building Services | $205,714 | $211,925 |
| Elawa Farms Services | N/A | $13,110 |
| TOTAL | $205,714 | $225,035 |
Below is an estimated summary of Project budget:
| FY2023 Funding Source | Amount Budgeted | Amount
Requested | Budgeted? Y/N |
| Operating Budget
Multiple Accounts | $225,035 | $225,035 | Y |
COUNCIL ACTION: Award of a One-Year Professional Services Agreement Extension to Multisystem Management Company to Provide Janitorial Services at City Facilities and Authorization for the City Manager to Execute an Agreement Extension in the Amount of $225,035
7. Award of a Five-Year Professional Services Agreement to Lakeland HVAC Automation to Provide HVAC Controls System Services at City Facilities and Authorization for the City Manager to Execute an Agreement in the Amount of $50,978
STAFF CONTACT: Jim Lockefeer, Assistant to the Director of Public Works (810-3542)
PURPOSE AND ACTION REQUESTED: The Public Works Committee and City staff requests City Council award a five-year Professional Services Agreement to Lakeland HVAC Automation to provide HVAC controls system services at City facilities and authorization for the City Manager to execute an Agreement in the amount of $50,978.
BACKGROUND/DISCUSSION: Currently, the City maintains seven HVAC Johnson Controls systems at six City facilities. These controls systems are widely used systems in facility management that control the operations of heating, ventilation, and air conditioning. Controls systems are very important in managing and maintaining large facility HVAC systems. From a facilities management standpoint, City Building Maintenance Section personnel utilize existing controls system to easily remote into facility HVAC systems to trouble shoot issues. The ability to tap into these systems remotely creates significant efficiencies in lieu of physically attempting to identify and trouble shooting numerous facility HVAC components in-person. Controls system data can quickly be utilized to identify and correct issues and/or make repairs. Additionally, newer HVAC control allow for the realization of further HVAC system energy efficiencies and building patron comfort improvements as the system continually learns facility patterns and trends.
To date, the City has not executed a long-term agreement for HVAC controls system services. This is in large part due to the age of the City’s current Johnson Controls systems. These current, ageing systems did not require regular servicing and updates by Johnson Controls. Two of the City’s seven HVAC Controls systems, located at the Public Safety and Recreation Center Buildings, will no longer be supported effective July 1, 2022. Additionally, City staff has learned that Johnson Controls intends to issue more frequent updates to any existing system that is still supported. The implementation of these updates will cost a standard fee and will have to be installed directly by Johnson Controls or by Johnson certified firm. This five-year agreement includes all update services, support, annual inspections, training, backups, and once a year system replacement (if necessary) for all seven City facility HVAC controls system.
As the City’s Building Maintenance Section continues to explore the use of sensor and other controls systems technologies, these HVAC controls systems will continue to be crucial components in supporting facilities management.
PROJECT REVIEW/RECOMMENDATIONS:
| Reviewed | Date | Comments |
| Public Works Committee | 5/26/22 | Reviewed and Recommended
Approval |
| Company Name | Annual Agreement Total | Five-Year Agreement Total |
| Lakeland HVAC Automation | $10,195.60 | $50,978 |
| Interactive Building Solutions | $10,269.00 | $51,345 |
Lakeland HVAC Automation has considerable experience working with large municipal, commercial, educational, and healthcare HVAC controls systems. Lakeland HVAC Automation has also previously provided the City with HVAC system controls services on as needed basis. All staff prior experiences with Lakeland HVAC Automation have been very positive.
Below is an estimated summary of Project budget:
| FY2023 Funding Source | Amount
Budgeted | Amount
Requested | Budgeted? Y/N |
| Operating Budget
General Building Improvement | $50,978 | $50,978 | Y |
COUNCIL ACTION: Award of a Five-Year Professional Services Agreement to Lakeland HVAC Automation to Provide HVAC Controls System Services at City Facilities and Authorization for the City Manager to Execute an Agreement in the Amount of $50,978
8. Consideration of Ordinances Approving Recommendations from the Building Review Board. (First Reading, and if Desired by the City Council, Final Approval)
STAFF CONTACT: Catherine Czerniak,
Director of Community Development (810-3504)
PURPOSE AND ACTION REQUESTED: The following recommendations from the Building Review Board are presented to the City Council for consideration as part of the Omnibus Agenda.
BACKGROUND/DISCUSSION:
821 Northmoor Road – The Building Review Board recommended approval of an addition to the garage, the addition of second floor space, modifications to the front entry and various exterior alterations. A neighbor expressed concern about some aspects of the exterior design, after discussion, the Board concluded that adequate vegetation exists to provide screening and softening of the home from the streetscape. This petition was also considered by the Zoning Board of Appeals as detailed in the following agenda item. (Board vote: 6-0, approved)
415 Oak Knoll Drive – The Building Review Board recommended approval of a new residence on a vacant lot in the Oak Knoll Woodlands subdivision. No public testimony was presented to the Board on this petition. (Board vote 6-0, approved)
475 Oak Knoll Drive – The Building Review Board recommended approval of a new residence on a vacant lot in the Oak Knoll Woodlands subdivision. No public testimony was presented to the Board on this petition. (Board vote 6-0, approved)
Ordinances approving the petitions as recommended by the Building Review Board, with key exhibits attached, are included in the Council packet beginning on page 29. The Ordinances, complete with all exhibits, are available for review in the Community Development Department.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final approval of the Ordinances approving the petitions in accordance with the Building Review Board’s recommendations.
9. Consideration of Ordinances Approving Recommendations from the Zoning Board of Appeals. (First Reading, and if Desired by the City Council, Final Approval)
STAFF CONTACT: Catherine Czerniak,
Director of Community Development (810-3504)
PURPOSE AND ACTION REQUESTED: The following recommendations from the Zoning Board of Appeals are presented to the City Council for consideration as part of the Omnibus Agenda.
BACKGROUND/DISCUSSION:
751 N. Sheridan Road – The Zoning Board of Appeals recommended approval of a lot-in-depth setback variance for a new garage and pool house. The petition also received a recommendation of approval from the Historic Preservation Commission as detailed in the following agenda item. Several neighbors submitted testimony in support of the petition. (Board vote: 5-0, approved)
671 Timber Lane – The Zoning Board of Appeals recommended approval of a side yard setback variance for a garage addition. A letter in support was submitted by a neighboring property owner. (Board vote: 5-0, approved)
151 Ridge Lane – The Zoning Board of Appeals recommended approval of a variance for a mudroom addition within the side yard setback. No public testimony was presented to the Board on this petition. (Board vote: 5-0, approved)
821 Northmoor Road – The Zoning Board of Appeals recommended approval of variances to allow an addition and a driveway wider than permitted within the front yard setback. This petition also received a recommendation for approval from the Building Review Board as detailed in the previous agenda item. (Board vote: 7-0, approved)
The Ordinances approving the petitions as recommended by the Zoning Board of Appeals, with key exhibits attached, are included in the Council packet beginning on page 64. The Ordinances, complete with all exhibits, are available for review in the Community Development Department.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final approval of the Ordinances approving the petitions in accordance with the Zoning Board of Appeals’ recommendations.
10. Consideration of Ordinances Approving Recommendations from the Historic Preservation Commission. (First Reading and if Desired by the City Council, Final Approval)
STAFF CONTACT: Catherine Czerniak,
Director of Community Development (810-3504)
The following recommendations from the Historic Preservation Commission are presented to the City Council for consideration as part of the Omnibus Agenda.
89 E. Deerpath – The Commission recommended approval of various alterations to the existing residence and pool house including replacement of some windows and doors and the addition of outdoor living space. A building scale variance is recommended to allow conversion of a screen porch to enclosed space. One letter of support was received, no other public comment was presented on this petition. (Approved 7 – 0)
751 N. Sheridan Road – The Commission recommended approval of a new garage and pool house and modifications to the entry. A building scale variance is recommended recognizing the challenge in updating the structure, which originally was an outbuilding to a larger estate, for continued use as a single family residence. Several neighboring property owners submitted letters in support of the petition. This petition was also considered by the Zoning Board of Appeals as detailed in the previous agenda item. (Approved 4 – 0)
The Ordinances approving the petitions, with key exhibits attached, are included in the Council’s packet beginning on page 95. The Ordinances with complete exhibits are available for review in the Community Development Department.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final approval of the Ordinances approving the building scale variances as recommended by the Historic Preservation Commission.
11. Consideration of a Recommendation from the Plan Commission in Support of a Special Use Permit for The Skin Care Center, a dermatology clinic, at 225 E.
Deerpath. (If desired by the Council, Waive First Reading and Grant Final Approval of the Ordinance.)
STAFF CONTACT: Catherine Czerniak,
Director of Community Development (810-3504)
PURPOSE AND ACTION REQUESTED: A recommendation from the Plan Commission is presented for City Council consideration as part of the Omnibus Agenda.
BACKGROUND/DISCUSSION:
The Skin Care Center is currently located on the Northwestern Lake Forest Hospital Campus and offers medical and cosmetic dermatology services. The office also has a retail component and sells skin care products. The proposed location, first floor space on the southeast corner of Deerpath and Oakwood Avenue, will be a more visible location for the clinic and will draw employees and patients to the Central Business District.
A Special Use Permit is required for medical offices and clinics in the B-3 zoning district. Special Use Permits are specific to an individual user or business. The B-3, Traditional Business District, is intended to accommodate a variety of uses in a mutually advantageous setting. The space proposed for occupancy by The Skin Care Center is currently vacant and was most recently occupied by Coldwell Banker, a real estate office, and prior to that, by Bank of America and LaSalle Bank. It has been about 20 years since this space was occupied by a retail use, The Gap. Current tenants in the building include dental offices, physical therapy and fitness services, a salon, and various professional offices.
No public testimony was presented to the Commission on this petition. The Commission voted 6 to 0 to recommend approval of a Special Use Permit to allow The Skin Care Center to locate in first floor space at 225 E. Deerpath subject to conditions. The conditions as recommended by the Commission are detailed in the ordinance which is included in the Council packet beginning on page 118. In summary, the conditions speak to employee parking in remote parking lots, not on the street, and treatment of the storefront windows. A report from the Plan Commission is included in the Council packet beginning on page 126
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final approval of an Ordinance approving a Special Use Permit for The Skin Care Center, a dermatology clinic, at 225 E. Deerpath in accordance with the Plan Commission’s recommendation.
COUNCIL ACTION: Approval of the eleven (11) omnibus items as presented.
6. OLD BUSINESS
7. NEW BUSINESS
8. ADDITIONAL ITEMS FOR DISCUSSION/ COMMENTS BY COUNCIL MEMBERS
9. ADJOURNMENT
https://cms9files.revize.com/cityoflakeforestil/Document_center/Agendas%20and%20Minutes/City%20Council/2022/Agendas/CC%202022%2006%2006.pdf
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