Village of Antioch Board of Trustees Committee of the Whole met March 22.
Here are the minutes provided by the board:
I. CALL TO ORDER
Mayor Gartner called the March 22, 2023 Committee of the Whole meeting of the Board of Trustees to order at 7:12 pm at the Antioch Municipal Building located at 874 Main Street, Antioch, IL and via Zoom.
II. ROLL CALL
Roll call indicated the following Trustees were present: Pierce, Macek, Pedersen, Bluthardt and Burman. Also present were Mayor Gartner, Attorney Vasselli, and Clerk Romine. Absent: Trustee Dominiak.
III. Absent Trustees Wishing to Attend Remotely
There were no Trustees attending remotely.
IV. Approval of the March 8, 2023 Committee of the Whole meeting minutes as presented Trustee Macek moved, seconded by Trustee Pedersen, to approve the March 8, 2023 Committee of the Whole meeting minutes as presented. Upon roll call, the vote was:
YES: 5: Pierce, Macek, Pedersen, Bluthardt and Burman.
NO: 0.
ABSENT: 1: Dominiak.
THE MOTION CARRIED.
V. Mayoral Report
No report.
Citizens Wishing to Address the Board
Comments will be taken during the specific agenda items to be discussed.
VI. Regular Business
1. Discussion regarding the future downtown park property located at Main and Depot – Mayor Gartner commented that the only outstanding item is the building, and the overhang will be bid as an alternate. He asked the Board if there were any objections to finalizing the bid documents at this time.
The Stormwater Management Commission is required to have a 10-day review of the bid documents before they are advertised, in order to keep with the timeline they would need these by April 10 in order to advertise on April 20 as scheduled.
There were no objections to finalizing the bid package.
2. Request for a Class “J” BYOB License from Antioch Academy of Art located at 896 Main Street – There were no objections to placing this on the next agenda for consideration.
3. Downtown Beautification Update – Director Garrigan provided an overview of the work the beautification committee has done so far, and presented their concept to paint Toft Street. There will be an event prepared for the painting which staff will coordinate. He discussed costs at approximately $200.
He also presented the concept of creating temporary eating areas as part of Toft Street. The committee proposed to purchase umbrellas to provide shade to existing picnic tables to add more dining opportunities. He discussed costs for crosswalk stencils, and the potential for volunteers to fabricate the stencils.
Trustee Pierce is glad this is getting started and is disappointed in the cost of the crosswalk.
Trustee Macek expressed concerns with crosswalks causing a hazard. Director Garrigan responded that they will be placed on low traffic streets.
Trustee Pedersen thinks it looks great and looks forward to doing it.
Director Garrigan announced they are hoping to start promoting in the next few weeks after reaching out to local churches and volunteer organizations.
4. Budget Overview – Finance Director Torres discussed the budget and asked the Board if there were any questions or items they would like addressed at this time. She highlighted areas of concern she has as a finance director. She discussed the capital plans and said it is a work in progress
OTHER BUSINESS
Mayor Gartner commented on the recent visit from Congressman Brad Schneider, and discussed the grant request made to their office.
VII. EXECUTIVE SESSION – Personnel and Pending Litigation, Lease of Village Property, Collective Bargaining – Trustee Bluthardt moved, seconded by Trustee Pedersen to enter executive session at 7:28 pm for pending and potential litigation. Upon roll call, the vote was:
YES: 5: Pierce, Macek, Pedersen, Bluthardt and Burman.
NO: 0.
ABSENT: 1: Dominiak.
THE MOTION CARRIED.
Trustee Bluthardt moved, seconded by Trustee Pedersen, to exit executive session at 7:32 with no action taken. Upon roll call, the vote was:
YES: 5: Pierce, Macek, Pedersen, Bluthardt and Burman.
NO: 0.
ABSENT: 1: Dominiak.
THE MOTION CARRIED.
VIII. ADJOURNMENT
There being no further discussion, the Village Board of Trustees Committee of the Whole meeting adjourned at 7:32pm.
https://www.antioch.il.gov/download/Village%20Board%20Committees/Committee%20of%20the%20Whole/minutes/2023/03-22-23-COW-Meeting-Minutes.pdf
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