Village of Antioch Board of Trustees met April 12
Here are the minutes provided by the board:
I. CALL TO ORDER
Mayor Gartner called the April 12, 2023 regular meeting of the Board of Trustees to order at 6:30pm at the Antioch Municipal Building located at 874 Main Street, Antioch, IL and via Zoom.
II. PLEDGE OF ALLEGIANCE
The Mayor and Board of Trustees led the Pledge of Allegiance.
III. ROLL CALL
Roll call indicated the following Trustees were present: Macek, Pedersen, Bluthardt, Burman and Dominiak. Also present were Mayor Gartner, Attorney Vasselli and Deputy Clerk Mateja. Absent: Trustee Pierce.
IV. Absent Trustees Wishing to Attend Remotely
There were no Trustees attending remotely.
V. Mayoral Report
1. Recognition of District 34 Teachers Jennifer Jasinski and Tammy Johnson – Mayor Gartner gave thanks to both teachers for their service as well as congratulated them on receiving the awards for Meritorious Service, which honors individuals who have demonstrated outstanding service with a positive impact on students, schools and the district.
2. Veteran’s Memorial Update – A committee and a 503(c) has been formed which will now allow donations towards the project. Local contractors have donated their time and services as well which will off-set costs.
3. Summary of visit with Congressman Schneider – Congressman Schneider visited Antioch, and after a tour of our town, he met with staff regarding capital project presentation. Administrator Keim submitted the Public Works project for consideration for an upcoming grant approval this October. Mayor Gartner thanked all staff members involved in the preparation of this visit as well as the meeting presentation.
4. Acknowledgements – Mayor Gartner announced April was Autism Awareness Month, Child Abuse Prevention Month as well as Earth Day on April 22, 2023.
Mayor Gartner asked Trustees if they would have any objections to a temporary road closure of Toft Street April 21 & 22, 2023 for the Earth Day celebration and street painting. There were no objections, and Trustee Dominiak asked if Public Works could sweep the street prior to the event.
Citizens Wishing to Address the Board
There were no citizens wishing to address the board.
VI. Consent Agenda
Trustee Macek moved, seconded by Trustee Pedersen, to approve the following consent agenda items as presented:
1. Approval of the March 22, 2023 Regular Meeting and Committee of the Whole Minutes as presented.
2. Approval of a Resolution for a Special Event Liquor License for the Village of Antioch for Summer Wine Walk on June 3, 2023 waiving all fees - Resolution No. 23-14
3. Approval of a Resolution Authorizing the Closure of Route 83 (Main Street) for the Annual 4th of July Parade on July 4, 2023 at 10:30 am - Resolution No. 23-15
4. Approval of a Resolution Authorizing a Special Event Liquor License to the Antioch Lion's Club for the 2023 Independence Day Celebration, waiving all fees - Resolution No. 23-16
5. Approval of a Resolution Authorizing a Special Event Liquor License to the Antioch Lion's Club for their Annual Chicken BBQ and Auction to be held on July 30, 2023 and waiving all fees - Resolution No. 23-17
Upon roll call, the vote was:
YES: 5: Macek, Pedersen, Bluthardt, Burman and Dominiak
NO: 0.
ABSENT: 1: Pierce
THE MOTION CARRIED.
VII. Regular Business
6. Consideration and approval of payment of accounts payable as prepared by staff in the amount of $1,675,478.91 - Trustee Bluthardt moved, seconded by Trustee Burman, to approve accounts payable as prepared by staff in the amount of $1,675,478.91.
Trustee Macek asked if staff could clarify why this month’s payables are much higher than normal. Administrator Keim explained two large budgeted payments were scheduled to be paid. One in the amount of $987,090.97 to Handi Boca Corp for the TIF incentive and one in the amount of $249,763.80 to Alliance Contractors Inc for the capital project. Administrator Keim added some expenses were annual Cencom (911) costs, façade grant and IT storage cost.
Upon roll call, the vote was:
YES: 5: Macek, Pedersen, Bluthardt, Burman and Dominiak
NO: 0.
ABSENT: 1: Pierce
THE MOTION CARRIED.
7. Consideration and approval of the final renderings for the café building located 352 E. Depot Street - Trustee Pedersen moved, seconded by Trustee Dominiak, to approve the final renderings for the café building located 352 E. Depot Street as presented.
Administrator Keim explained we are in the final stages and Mr. Andy Dogan from Williams is here to give an overview on the building progress as well as answer any questions. Mr. Dogan reviewed the current site plan, inside building layout, utility storage, revised exterior design with shelter and views from each direction. Mr. Dogan explained the structure will not match surrounding buildings but is designed to compliment them.
Trustee Macek asked if copies of everything they have presented can be given to our Historical Society for future references. Mr. Dogan will gladly provide all the designs.
Upon roll call, the vote was:
YES: 5: Macek, Pedersen, Bluthardt, Burman and Dominiak
NO: 0.
ABSENT: 1: Pierce
THE MOTION CARRIED.
8. Consideration and approval of an Ordinance adding a Class “J” BYOB license to Antioch Academy of Art to be located at 896 Main Street –- Trustee Dominiak moved, seconded by Trustee Pedersen, to approve Ordinance No. 23-04-06 adding a Class “J” BYOB license to Antioch Academy of Art to be located at 896 Main Street, waiving the second reading.
Upon roll call, the vote was:
YES: 5: Macek, Pedersen, Bluthardt, Burman and Dominiak
NO: 0.
ABSENT: 1: Pierce
THE MOTION CARRIED.
9. Consideration and approval of an Ordinance Granting a Variance for a rear yard setback for a café building located at 352 E. Depot Street - Trustee Pedersen moved, seconded by Trustee Dominiak, to approve Ordinance No. 23-04-07, Granting a Variance for a rear yard setback for a café building located at 352 E. Depot Street, waiving the second reading. Upon roll call, the vote was:
YES: 5: Macek, Pedersen, Bluthardt, Burman and Dominiak
NO: 0.
ABSENT: 1: Pierce
THE MOTION CARRIED.
10. Consideration and approval of a Resolution approving a site plan for a café building located at the property commonly known as 352 E. Depot Street – Trustee Bluthardt moved, seconded by Trustee Pedersen, to approve Resolution No. 23-18 approving a site plan for a café building located at the property commonly known as 352 E. Depot Street. Upon roll call, the vote was:
YES: 5: Macek, Pedersen, Bluthardt, Burman and Dominiak
NO: 0.
ABSENT: 1: Pierce
THE MOTION CARRIED.
11. Consideration of the approval of a Resolution authorizing execution of a professional services agreement with William Morris Endeavor Entertainment, LLC for the 2023 It’s Thursday Summer Concert Series Kickoff Concert on June 8 in the amount of $21,500 – Trustee Dominiak moved, seconded by Trustee Pedersen, to approve Resolution No. 23-19 authorizing execution of a professional services agreement with William Morris Endeavor Entertainment, LLC for the 2023 It’s Thursday Summer Concert Series Kickoff Concert on June 8 in the amount of $21,500.
Communication Manager, Jim Moran, explained this event is the kickoff of our concert series. We are working with radio station US99 for this concert, bringing in sponsorships which will offset the cost.
Trustee Macek asked if crowd control and security measures have been arranged. Mr. Moran explained he is working with the promoter and the event is advertised as limited seating and by working with the radio station if we do get to capacity, they will broadcast that information. Mr. Moran added that he has been working with the police department on an incident plan for this event as well as setting up a seminar for the business owners on how events like this can benefit them.
Trustee Bluthardt asked about the contract and some areas are not complete such as travel and lodging. Mr. Moran explained more than likely, the band will arrive on their tour bus and leave after our concert to their next event. He added that those will be discussed closer to the event.
Upon roll call, the vote was:
YES: 5: Macek, Pedersen, Bluthardt, Burman and Dominiak
NO: 0.
ABSENT: 1: Pierce
THE MOTION CARRIED.
12. Consideration and approval of a Resolution authorizing the Village Administrator to purchase a native vegetated mat from Agrecol LLC in the amount of $75,460 – Trustee Bluthardt moved, seconded by Trustee Pedersen, to approve Resolution No. 23-20 authorizing the Village Administrator to purchase a native vegetated mat from Agrecol LLC in the amount of $75,460.
Trustee Macek asked when the contractor plans on installing the mats. Administrator Keim said they recommend planting in spring or fall so we would schedule installation in October. The area would be maintained and protected by the vendor during construction.
Trustee Pedersen asked if these plants will come back year after year. Administrator Keim confirmed the plant are perennial that are intended to help decrease erosion on shorelines and slops. Upon roll call, the vote was:
YES: 5: Macek, Pedersen, Bluthardt, Burman and Dominiak
NO: 0.
ABSENT: 1: Pierce
THE MOTION CARRIED.
13. Consideration and the approval of the Operating Budget for Fiscal Year May 1, 2023 to April 30, 2024. Trustee Bluthardt moved, seconded by Trustee Dominiak, to table the approval of the Operating Budget for Fiscal Year May 1, 2023 to April 30, 2024 to the Village Board Meeting on April 26, 2023.
Trustee Macek stated he was not able to meet with his team and was not sure if everyone was able to meet with their department. Administrator Keim asked if any other Trustees would like to sit down and discuss or set up meetings with their departments. Trustee Dominiak proposed to table this item to the April 26, 2023 meeting in order to get clarification on next year’s projections.
Upon roll call, the vote was:
YES: 5: Macek, Pedersen, Bluthardt, Burman and Dominiak
NO: 0.
ABSENT: 1: Pierce
THE MOTION CARRIED.
VIII. Administrator’s Report
Administrator Keim wanted to let everyone know information about the public input process regarding the Parks master plans was in their boxes. He asked everyone to promote this as much as possible.
IX. Village Clerk’s Report
No report.
X. Trustee Reports
Trustee Bluthardt asked for clarification if we would be ordering three or six patrol vehicles. Administrator Keim confirmed six vehicles have been purchased.
Trustee Dominiak wanted to remind everyone that Saturday is Spring Social for local business and asked that everyone try to support our downtown.
XI. ADJOURNMENT
There being no further discussion, the Village Board of Trustees regular meeting adjourned at 7:27 pm.
https://www.antioch.il.gov/download/village_board/Minutes/2023/04-12-23-VB-Minutes.pdf
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